City of Elgin City Council met June 22.
Here are the minutes provided by the council:
The regular meeting of the Council of the City of Elgin, Illinois, was held in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:05 p.m. The Pledge of Allegiance was led by Mayor David Kaptain.
ROLL CALL
Roll call was answered by Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None.
MINUTES OF THE JUNE 8, 2022, COUNCIL MEETING APPROVED AS DISTRIBUTED
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to approve the June 8, 2022, regular council meeting minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Rauschenberger abstained.
COMMUNICATIONS
None.
PUBLIC COMMENTS
Gary Swick, Friends of the Fox River, thanked all that we involved in this year’s river clean up.
BID 22-023 AWARDED TO A LAMP CONCRETE CONTRACTORS, INC. FOR THE 2022 CENTRAL AREA RESURFACING PROJECT
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to award the 2022 Central Area Resurfacing Project construction bid to A Lamp Concrete Contractors, Inc., in the amount of $817,382 for the completion of the milling and resurfacing of approximately 0.72 miles of residential streets located throughout the central area of the City. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
BID 22-033 AWARDED TO J. GILL AND COMPANY FOR FOUNTAIN SQUARE AND SPRING STREET PARKING STRUCTURE REPAIRS
Councilmember Powell made a motion, seconded by Councilmember Good, to award a contract to J. Gill and Company in the amount of $127,309 to perform necessary maintenance repairs to the City owned Fountain Square and Spring Street parking structures to properly and safely maintain the properties. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
BID 22-039 AWARDED TO IWIRE TECHNOLOGIES, LLC FOR AIRLITE FIRE ALARM REPLACEMENT
Councilmember Powell made a motion, seconded by Councilmember Thoren, to approve a contract with iWire Technologies, LLC in the amount of $67,430 to replace the existing outdated and failing fire alarm system. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
JOB ORDER CONTRACT APPROVED WITH F.H. PASCHEN FOR CONCRETE REPLACEMENT VARIOUS LOCATIONS
Councilmember Thoren made a motion, seconded by Councilmember Shaw, to approve a contract with F. H. Paschen in the amount of $315,055 to provide replacement of failing concrete and the installation of concrete pads for new shelters at various locations. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PETITION 11-22 APPROVED FOR 239 DUNDEE AVENUE FOR CONDITIONAL USE TO ESTABLISH AN EMPLOYMENT AGENCY WITHIN AN EXISTING MULTI TENANT COMMERCIAL BUILDING
Marc Mylott, Community Development Director, outlined Petition 11-22 for 239 Dundee Avenue. The petition allows for a conditional use to establish an employment agency at the location. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
There was discussion regarding the day to day operations and company policies.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve Petition 11-22 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PETITION 12-22 APPROVED FOR 2205 POINT BOULEVARD FOR AN AMENDMENT TO THE EXISTING AREA OF SPECIAL CHARACTER FOR STREET GRAPHICS TO ALLOW FOR A LARGER-THAN-PERMITTED MONUMENT SIGN ALONG I-90 TOLLWAY
Marc Mylott, Community Development Director, outlined Petition 12-22 for 2205 Point Boulevard. The petition allows for an amendment to the existing area of special character for street graphics to allow for a larger-than-permitted monument sign along I-90 Tollway. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
Councilmember Shaw made a motion, seconded by Councilmember Thoren, to approve Petition 12-22 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
PUBLIC HEARING OF PETITION 15-18 FOR 4400 DAMISCH ROAD FOR AN AMENDMENT TO THE ANNEXATION AGREEMENT, PRELIMINARY PLAT OF SUBDIVISION, AND MAP AMENDMENT TO PLANNED DEVELOPMENT TO ALLOW MODIFICATIONS TO THE APPROVED LAND PLAN FOR PINGREE CREEK SUBDIVISION, AND FINAL PLAT APPROVAL FOR THE RESIDENCES AT PINGREE CREEK MULTI-FAMILY DEVELOPMENT
Mayor Kaptain declared the public hearing open.
Marc Mylott, Community Development Director, outlined Petition 15-18 for 4400 Damisch Road. The petition allows for an amendment to the annexation agreement, preliminary plat of subdivision, and map amendment to planned development to allow modifications to the approved land plan for Pingree Creek subdivision, and final plat approval for the residences at Pingree Creek multi-family development. Mr. Mylott outlined the proposed amendments and the phases of the project. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined.
There were discussions regarding traffic impacts to the area and the decision by Metra to not have a train station in the area. Also discussed were options for electric vehicle charging stations at the houses.
Mayor Kaptain declared the public hearing closed.
PETITION 15-18 APPROVED FOR 4400 DAMISCH ROAD FOR AN AMENDMENT TO ANNEXATION AGREEMENT, PRELIMINARY PLAT OF SUBDIVISION, AND MAP AMENDMENT TO PLANNED DEVELOPMENT TO ALLOW MODIFICATIONS TO THE APPROVED LAND PLAN FOR PINGREE CREEK SUBDIVISION, AND FINAL PLAT APPROVAL FOR THE RESIDENCES AT PINGREE CREEK MULTI-FAMILY DEVELOPMENT
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve Petition 15-18 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
RESOLUTION 22-104 ADOPTED ACCEPTING THE PROPOSAL OF ALLIANT PROPERTY INSURANCE PROGRAM FOR THE CITY OF ELGIN’S PROPERTY, INLAND MARINE AND CYBER LIABILITY INSURANCE
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-104
RESOLUTION
ACCEPTING THE PROPOSAL OF ALLIANT PROPERTY INSURANCE PROGRAM FOR THE CITY OF ELGIN’S PROPERTY, INLAND MARINE AND CYBER LIABILITY INSURANCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts Alliant Property Insurance Program's renewal proposal for the City of Elgin’s property, inland marine and cyber liability insurance commencing July 1, 2022 through June 30, 2023, for an annual premium of $572,623.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute all documents necessary and incident to such proposal of Alliant Property Insurance Program for the City of Elgin’s property, inland marine and cyber liability insurance program.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 22, 2022
Adopted: June 22, 2022
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 22-105 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH DUFF ENTERTAINMENT, INC. FOR OPERATIONAL SERVICES FOR THE 2022 NIGHTMARE ON CHICAGO STREET EVENT
Councilmember Good made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: Councilmembers Martinez and Shaw.
Resolution No. 22-105
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH DUFF ENTERTAINMENT, INC. FOR OPERATIONAL SERVICES FOR THE 2022 NIGHTMARE ON CHICAGO STREET EVENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with DUFF Entertainment, Inc., for operational services for the 2022 Nightmare on Chicago Street event, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 22, 2022
Adopted: June 22, 2022
Vote: Yeas: 7 Nays: 2
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 22-106 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH LITE CONSTRUCTION, INC. FOR BOWES CREEK CLUBHOUSE PATIO PROJECT (BID NO. 21-045A)
Councilmember Steffen made a motion, seconded by Councilmember Thoren, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Dixon abstained.
Resolution No. 22-106
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH LITE CONSTRUCTION, INC. FOR BOWES CREEK CLUBHOUSE PATIO PROJECT (Bid No. 21-045A)
WHEREAS, the City of Elgin has heretofore entered into a contract with Lite Construction, Inc. for Bowes Creek Clubhouse Patio Project (Bid No. 21-045A); and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 22, 2022
Adopted: June 22, 2022
Vote: Yeas: 8 Nays: 0 Abstain: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
CONSENT AGENDA
By unanimous consent, Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt Resolution Nos. 22-101 through 22-103 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
RESOLUTION 22-101 ADOPTED AUTHORIZING EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT WITH ELGIN MOTORS, INC. AN ILLINOIS CORPORATION D/B/A ELGIN KIA (LOT 1 RANDALL ROSE AUTO MALL SUBDIVISION)
Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-101
RESOLUTION
AUTHORIZING EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT WITH ELGIN MOTORS, INC. AN ILLINOIS CORPORATION D/B/A ELGIN KIA (Lot 1 Randall Rose Auto Mall Subdivision)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Economic Incentive Agreement on behalf of the City of Elgin with Elgin Motors, Inc., an Illinois corporation d/b/a Elgin KIA, for economic development assistance in connection with the development of Lot 1 in the Randall Rose Auto Mall Subdivision, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 22, 2022
Adopted: June 22, 2022
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 22-102 ADOPTED AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH BOWES CENTER LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, AS OWNER AND MID-AMERICA GREEN ENERGY, LLC AN ILLINOIS LIMITED LIABILITY COMPANY, AS DEVELOPER (3451 BOWES ROAD – MILNE PROPERTY)
Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-102
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH BOWES CENTER LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, AS OWNER AND MID-AMERICA GREEN ENERGY, LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, AS DEVELOPER
(3451 Bowes Road – Milne Property)
WHEREAS, City and the successor owner of certain property located near the southwest corner of Bowes Road and Nolan Road commonly known as 3451 Bowes Road – Milne Property have proposed that the annexation agreement between such successor owner and the City of Elgin be amended; and
WHEREAS, after due notice as required by law, a public hearing on said proposal was held by the corporate authorities of the City of Elgin; and
WHEREAS, the proposed First Amendment to Annexation Agreement with Bowes Center LLC, as successor owner and Mid-America Green Energy, LLC, as developer is in the best interests of the City of Elgin.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute, on behalf of the City of Elgin, the First Amendment to Annexation Agreement with Bowes Center LLC, as owner and Mid-America Green Energy, LLC, as developer, a copy of which is attached hereto.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 22, 2022
Adopted: June 22, 2022
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 22-103 ADOPTED AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH BOWES CENTER LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, AS OWNER AND MID-AMERICA GREEN ENERGY, LLC AN ILLINOIS LIMITED LIABILITY COMPANY, AS DEVELOPER (3451 BOWES ROAD – FOX VALLEY SADDLE ASSOCIATION PROPERTY)
Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution No. 22-103
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH BOWES CENTER LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, AS OWNER AND MID-AMERICA GREEN ENERGY, LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, AS DEVELOPER
(3451 Bowes Road – Fox Valley Saddle Association Property)
WHEREAS, City and the successor owner of certain property located near the southwest corner of Bowes Road and Nolan Road commonly known as 3451 Bowes Road – Fox Valley Saddle Association Property have proposed that the annexation agreement between such owner and the City of Elgin be amended; and
WHEREAS, after due notice as required by law, a public hearing on said proposal was held by the corporate authorities of the City of Elgin; and
WHEREAS, the proposed First Amendment to Annexation Agreement with Bowes Center LLC, as owner and Mid-America Green Energy, LLC, as developer is in the best interests of the City of Elgin.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute, on behalf of the City of Elgin, the First Amendment to Annexation Agreement with Bowes Center LLC, as owner and Mid-America Green Energy, LLC, as developer, a copy of which is attached hereto.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: June 22, 2022
Adopted: June 22, 2022
Omnibus Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Funding for Alft Lane and Randall Road Intersection Improvement Project Disbursement Report
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Shaw made a motion, seconded by Councilmember Thoren, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 7:58 p.m.
https://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/7965
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