Village of Streamwood President and Board of Trustees met April 1.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:20 pm.
ROLL CALL:
Trustee William Harper Present
Trustee Larry Schmidt Absent
Trustee Michael Baumer Present
President Billie D. Roth Present
Trustee Mary Thon Present
Trustee William Carlson Present
Trustee James Cecille Present
All those answering "present" were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT'S REPORT:
President Roth asked Fire Chief Chris Clark to speak about the official opening of Fire Station #31. Chief Clark stated the Board members were on hand, along with Fire Department and Police personnel, to do an official "hose uncoupling" to open the brand new building. Personnel are now in the station and it is fully operational.
VILLAGE MANAGER'S REPORT:
Village Manager Sharon Caddigan noted the Fire Station #31 rebuilding was done on time and on budget. A public open house is planned for the future when it is safe for all to do so.
Early voting continues in the rear garage for the April 6 Consolidated Election through Monday, April 5 at 5 p.m.
The Public Works rebuilding and addition is approximately half completed at this time.
APPROVAL OF AGENDA:
Request the Board approve the April 1, 2021 Agenda as presented. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of March 18, 2021 and the Minutes of the Board Workshop of March 18, 2021 as presented. Trustee Harper moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Minutes as presented.
PUBLIC WORKS - Trustee Baumer/Trustee Schmidt
A-21-038 Resolution - 2021 Roadway Maintenance Program
Request the Board approve a Resolution entitled " A RESOLUTION ACCEPTING THE LOW BID AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH SCHROEDER ASPHALT SERVICES, INC. FOR ROADWAY MAINTENANCE.” This Resolution approves the allocation of $745,607,25 in Motor Fuel Tax Funds for use in the pavement removal, resurfacing and crack sealing of several streets as part of the Village's 2021 Roadway Maintenance Program.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this is the annual roadway maintenance contract that covers resurfacing of various streets and will also include resurfacing the Village Hall complex parking lots. Five bids were received with Schroeder Asphalt being the low bid. They are IDOT pre-qualified and have worked in the Village on prior projects with acceptable performance. Trustee Cecille confirmed this is for resurfacing and not a full reconstruction of the streets.
ROLL CALL:
Trustee Harper Aye
Trustee Schmidt Absent
Trustee Baumer Aye
Trustee Thon Aye
Trustee Carlson Aye
Trustee Cecille Aye
Motion carried.
RESOLUTION 2021-19
A-21-039 Resolution - Engineering Services Agreement / Supplemental Phase I Engineering
Services / TransSystems
Request the Board approve a Resolution entitled "A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES AGREEMENT FOR SUPPLEMENTAL PHASE I ENGINEERING SERVICES WITH TRANSYSTEMS FOR THE ROUTE 59 BRIDGE AND TRAIL IMPROVEMENT PROJECT." This Resolution approves a supplement to an existing agreement for Phase I professional engineering services at an estimated cost of $119,205.
Trustee Baumer presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated the Village is making significant progress in preparation for the Route 59 bridge project. An open meeting inviting the public to look at the plans has provided positive feedback. IDOT is requesting drawings with anticipated type, size and location (TSL) for the bridge. Also, soil borings and corresponding geotechnical reports are required; soil boring for the bridge must be 75 feet deep and for the boardwalk, 30 feet deep. This is all in preparation for Phase 2 engineering work in 2022.
The initial Phase 1 cost was estimated at $682,000. By completing the initial studies and surveys, we were able to narrow the scope of the Phase 1 contract to $451,817. With the addition of this Supplement, the Phase I total is now estimated at $571,022.
ROLL CALL:
Trustee Thon Aye
Trustee Carlson Aye
Trustee Cecille Aye
Trustee Schmidt Absent
Trustee Baumer Aye
Trustee Harper Aye
Motion carried.
RESOLUTION 2021-20
COMMUNITY DEVELOPMENT. Trustee Carlson/Trustee Cecille
A-21-040 Resolution - Waiver Competitive Bidding and Professional Services - Stevens & Tate
Request the Board approve a Resolution entitled “A RESOLUTION WAIVING COMPETITIVE BIDDING, ACCEPTING THE PROPOSAL AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH STEVENS & TATE, INC. AT AN ESTIMATED COST OF
." This Resolution authorizes the design, construction and installation of a community events sign at a cost not to exceed $106,097.56. Funds for the sign are included in the 2021 Capital Projects Fund.
Trustee Carlson presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Community Development Director John Peterson stated a key Board goal was to have a community events sign to increase communication. Stevens & Tate has worked with the Village on several design projects, including the Village logo, and have proposed a 24 square foot LED electronic messaging center to be placed on the Village Hall property. Stevens & Tate will coordinate the project and monitor the installation. When the Village campus was renovated, Ordinance 2005 28 granted approval for a sign; this sign is in substantial conformance with the Ordinance.
Trustee Harper asked about landscaping around the base. Mr. Peterson stated that would be done by Public Works. Trustee Cecille confirmed that the electric power lines are already in place.
ROLL CALL:
Trustee Carlson Aye
Trustee Cecille Aye
Trustee Thon Aye
Trustee Baumer Aye
Trustee Harper Aye
Trustee Schmidt Absent
Motion carried,
RESOLUTION 2021-21
FINANCE - Trustee Schmidt/Trustee Baumer
A-21-034 Ordinance - Approval of Amendment to the 2020 Operating and Capital
Improvements Budget
Request the Board approve an Ordinance entitled "AN ORDINANCE AMENDING ORDINANCE NO. 2019-41 TO PROVIDE FOR YEAR END ADJUSTMENTS OF
THE 2020 OPERATING AND CAPITAL IMPROVEMENTS BUDGET." This Ordinance authorizes year-end budget adjustments to allow for additional expenditures incurred in 2020 that were not anticipated when the original budget document was prepared.
Trustee Baumer presented the Ordinance for second reading and moved for approval. Trustee Cecille seconded the motion. ROLL CALL:
Trustee Baumer Aye
Trustee Harper Aye
Trustee Schmidt Absent
Trustee Cecille Aye
Trustee Thon Aye
Trustee Carlson Aye
Motion carried.
ORDINANCE 2021-6
A-21-041 Motion - Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $1,291,759.37 which represents the total of the schedule of bills dated April 1, 2021.
General Fund Wetland Special Service Areas Capital Replacement Fund Street Improvement Fund Water and Sewer Fund Golf Fund Police Pension Fund
$ 90,947.10
142.22 1,097,091.99
55,515.98 39,066.66 5,455.42 3,540.00
Total
$ 1.291,759.37
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Harper seconded the motion. Finance Director Josh Peacock noted that 90% of these expenses are attributable to the building projects for Fire Station #31 and Public Works. ROLL CALL:
Trustee Cecille Aye
Trustee Thon Aye
Trustee Carlson Aye
Trustee Harper Aye
Trustee Schmidt Absent
Trustee Baumer Aye
Motion carried.
COMMUNITY AFFAIRS - Trustee Thon/Trustee Harper
A-21-042 Resolution - Private Activity Bond Cap Reservation
Request the Board approve a Resolution entitled “A RESOLUTION RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS." Annually, the Village has the authority to issue private activity (industrial revenue) bonds. The Village has the option of using its authority for projects in the Village, allocating its authority to other agencies for a fee, or reserving its authority for possible future projects. This Resolution reserves the Village's private activity bond allocation for possible future uses.
Trustee Thon presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Finance Director Josh Peacock stated the Village is allotted private activity bond funds at $110 per capita, for a 2021 volume cap of $4,352,700. There are currently no projects seeking this funding within the Village, and no other projects willing to purchase the funds for their use. This Resolution allows the Village to reserve the funds for use later in the year if a qualified project becomes available.
ROLL CALL:
Trustee Harper Aye
Trustee Schmidt Absent
Trustee Baumer Aye
Absent Aye
Trustee Thon Aye
Trustee Carlson Aye
Trustee Cecille Aye
Motion carried.
RESOLUTION 2021-22
A-21-043 Resolution - 6b Property Tax Classification Application/ Torque Parts LLC
Request the Board approve a Resolution entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR RENEWAL OF CLASS 6B
OR CERTAIN REAL ESTATE OWNED BY TORQUE PARTS, LLC, 380 ROMAJEAN PARKWAY, IN THE VILLAGE OF STREAMWOOD, ILLINOIS." This Resolution supports the application for the renewal of a 6b Tax Classification for an existing business in an 1-1 Industrial District at 380 Romajean Parkway. This classification must be approved by Cook County.
Trustee Thon presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Finance Director Josh Peacock stated Torque Parts is a wholesale truck parts business with 20 full time employees. This property originally received a 6b tax classification in 2011. Attorney Bryan Berry and Shawn Kulunkoglu of Torque Parts, LLC were present for questions. Trustee Cecille asked if there was any benefit to consolidate the two property parcels. Attorney Berry indicated both parcels have separate 6b classifications, received at different times, and there is no benefit to consolidate.
ROLL CALL:
Trustee Thon Aye
Trustee Carlson Aye
Trustee Cecille Aye
Trustee Schmidt Absent
Trustee Baumer Aye
Trustee Harper Aye
Motion carried,
RESOLUTION 2020-23
PUBLIC SAFETY - Trustee Harper/Trustee Carlson
A-21-044 Ordinance -- Personnel Policy Manual
Request the Board approve an Ordinance entitled "AN ORDINANCE AMENDING TITLE 1, CHAPTER 11 OF THE VILLAGE CODE OF STREAMWOOD AMENDING THE PERSONNEL POLICY MANUAL." This Ordinance makes changes to the Village's Personnel Policy for vacation accruals to ensure that police officers who are promoted do not lose benefits upon being promoted.
Trustee Harper presented the Ordinance for first reading. Police Chief Daryl Syre stated the recently ratified sworn police contract was amended to allow carryover of vacation time from 84 to 100 hours annually. As this also affects sworn personnel who are promoted to non-union management positions, the section of the Personnel Manual needs to be amended to reflect this change so there is no loss of benefits upon a promotion. A similar change was made for sick accruals for Fire Department personnel following their last contract.
Trustee Harper moved to waive the first reading for the Ordinance. Trustee Carlson seconded the motion. A voice vote approved waiving the first reading. Trustee Harper moved for approval of the Ordinance as presented. Trustee Cecille seconded the motion.
ROLL CALL:
Trustee Carlson Aye
Trustee Cecille Aye
Trustee Thon Aye
Trustee Baumer Aye
Trustee Harper Aye
Trustee Schmidt Absent
Motion carried.
ORDINANCE 2021-7
1-21-001 Information Item - Distracted Driving Awareness
April is Distracted Driving Awareness Month. The Streamwood Police Department is partnering with the Illinois Department of Transportation, the Illinois State Police and more than 200 local law enforcement agencies to urge drivers to drop their phones and focus on the road.
LEGISLATIVE – Trustee Cecille/Trustee Thon
A-21-045 Resolution - Review of Closed Session Minutes
Request the Board approve a Resolution entitled "A RESOLUTION REGARDING REVIEW OF CLOSED SESSION MINUTES.” This Resolution directs the Village Clerk to keep certain closed session minutes confidential.
Trustee Cecille presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Attorney Tom Bastian stated this is the semi-annual review of Closed Session Minutes and he is recommending the Minutes remain confidential.
ROLL CALL:
Trustee Baumer Aye
Trustee Harper Aye
Trustee Schmidt Absent
Trustee Cecille Aye
Trustee Thon Aye
Trustee Carlson Aye
Motion carried.
RESOLUTION 2021-24
PUBLIC COMMENTS:
Gerhard Richter asked if the Village will be offering COVID-19 vaccinations. President Roth stated the Village is willing if any pharmacy provider contacts the Village offering to hold an event.
ADJOURNMENT:
Trustee Baumer moved to adjourn to Closed Session to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees per SILCS 120/2(c)(1). Trustee Harper seconded the motion.
ROLL CALL:
Trustee Cecille Aye
Trustee Thon Aye
Trustee Carlson Aye
Trustee Harper Aye
Trustee Schmidt Absent
Trustee Baumer Aye
Motion carried. The Board Meeting adjourned to Closed Session at 7:53 p.m.
https://www.streamwood.org/getattachment/b5929026-9f59-470c-877b-91e0ac232fcb/040121.aspx
Alerts Sign-up