City of Evanston Administration & Public Works Committee met Oct. 26.
Here is the agenda provided by the committee:
(I) Call To Order/Declaration Of A Quorum: Alderman Rue Simmons
1. Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff recommends a suspension of the rules regarding in-person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely.
(II) Approval Of Minutes Of Regular Meeting Minutes Of October 12, 2020
M1. Approval of the minutes of the regular meeting of October 12, 2020. For Action
(III) Public Comment
(IV) Consent Calendar
(V) Items For Consideration
A1. Approval of the City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll for the period of September 28, 2020, through October 11, 2020, in the amount of $2,869,051.84 and Bills List for October 27, 2020, in the amount of $2,586,917.51.
A2. Change Order No. 1 with Great Lakes Plumbing and Heating for the Robert Crown Community Center and Library HVAC maintenance services
Staff recommends that City Council authorize the City Manager to approve Change Order No. 1 for HVAC maintenance services for the Robert Crown Community Center and Library with Great Lakes Plumbing and Heating (4521 W. Diversey Avenue, Chicago, IL 60639) to increase the contract period by 159 calendar daysfrom December 23, 2020 to May 31, 2021. This change order will not increase the existing contract price. Funding is from the Crown Construction Fund (Account 416.40.4160.65515 – 616017).
A3. Change Order No. 5 with Thieneman Construction Inc. for Clearwell 9 Replacement Project Construction (Bid 18-30)
Staff recommends City Council authorize the City Manager to execute Change Order No. 5 to the contract for the Clearwell 9 Replacement Project (Bid No. 18-30) with Thieneman Construction Inc. (17219 Foundation Parkway, Westfield, IN) in the amount of $387,264.31. This will increase the total contract amount from the current contract price of $19,286,531.55 to $19,673,795.86. There is no time extension associated with this change order. The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $20,556,256 for engineering and construction of this project. Staff will seek a final Loan Amendment to increase the loan amount to cover all eligible costs. The loan is currently set to be repaid over 20 years at 1.84% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-733107). Northwestern University (NU) will reimburse Evanston $313,568.23 of this change order amount and the City's portion of the change order amount is $73,696.08. Further information is included in the packet below.
A4. Change Order No.1 with Harris Computer Systems for a Six Month Extension of the Maintenance and Support Agreement on the NorthStar Utility Billing System
Staff recommends City Council authorize the City Manager to execute Change Order No.1 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for the Harris NorthStar utility billing software maintenance and support agreement in the amount of $25,663.11. This support will be for six months, December 1, 2020 through May 31, 2021. Funding is provided by the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 budget of $373,300 and a YTD balance of $273,300.91.
A5. Contracts with Alexander Chemical Corporation, Polydyne Incorporated and Carus Corporation for FY 2021 Water Treatment Chemicals
Staff recommends City Council authorize the City Manager to execute agreements with Alexander Chemical Corporation (7593 S. First Road, LaPorte, IN 46350) in the amount of $378,174.00, Polydyne Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the amount of $75,168.00 and Carus Corporation (315 Fifth Street, Peru IL 61354) in the amount of $152,006.40, for the period of January 1, 2021 to December 31, 2021 for the purchase of water treatment chemicals in the amount of $605,348.40. Funding is provided by the Water Production Bureau Filtration Business Unit (Accounts 510.40.4220.65015 & 510.40.4220.65030), which have a total FY 2021 budget request of $665,100.00.
A6. Resolution 86-R-20, Authorizing the City Manager to Sign Notification of Grant Awards to Fund and Operate a Senior Congregate Meal Program
Staff recommends City Council approval of Resolution 86-R-20 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Funding for this program is budgeted in various line items in the Fleetwood-Jourdain Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall budgeted expenses for the 2020-2021 program including staff salaries, Social Security, Medicare, advertising, program supplies and food costs are projected at $87,696.
A7. Resolution 89-R-20, Authorizing the City Manager to Grant an Easement for Steam Infrastructure Installation on Emerson Street
Staff recommends City Council adoption of Resolution 89-R-20, authorizing the City Manager to grant an easement for steam infrastructure installation on Emerson Street. The easement would be granted for a 20 year period. No City funding is required for these proposed utilities. Northwestern University will fund the project and will be assessed a one-time easement fee of $20,643.00. These funds will be deposited to the General Fund (Account 100.40.4105.52175).
(VI) Items For Discussion
(VII) Items For Communication
(VIII) Adjournment
https://www.cityofevanston.org/home/showdocument?id=59861
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