Village of Buffalo Grove Village Board met December 4.
Here is the minutes provided by the Board:
Call To Order:
President Sussman called the meeting to order at 7:28 p.m. Those present stood and pledged allegiance to the Flag.
Roll Call:
Roll call indicated the following present: President Sussman; Trustees Berman, Stein, Ottenheimer, Weidenfeld, Johnson and Smith.
Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Finance Director; Art Malinowski, Director of Human Resources; Peter Cahill, Human Resources Management Analyst; Brett Robinson, Director of Purchasing; Evan Michel, Management Analyst; Christopher Stilling, Director of Community Development; Mike Skibbe, Deputy Director of Public Works; Darren Monico, Village Engineer; Geoff Tollefson, Director of Golf Operations; Fire Chief Baker and Deputy Police Chief Eisenmenger.
Approval Of Minutes:
There is no approval of minutes tonight.
Warrant #1283-
Mr. Anderson read Warrant #1283. Moved by Ottenheimer, seconded by Stein, to approve Warrant #1283 in the amount of $5,458,236.28 authorizing payment of bills listed. Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Village President’s Report:
President Sussman recognized members of the Buffalo Grove Blood Drive who have consistently volunteered their time to make the Buffalo Grove Blood Drives a success. Trustee Johnson noted that these volunteers recently received an award for being in the top twenty blood donor groups in the Chicago area. There was only one other municipality with a higher donation than Buffalo Grove. On behalf of the Health Commission, Trustee Johnson presented the award to the Village as a thank you for their support of the mission to save lives. The volunteers were then congratulated and thanked by the audience and the Board.
Village Manager’s Report:
Deputy Chief Eisenmenger introduced Officer Carlson of the Traffic Unit who reviewed the Saved by the Belt award which is promoted by the Illinois Department of Transportation’s Bureau of Safety Programs and Engineering. The award was created to increase awareness of the lifesaving value of safety belts and car seats. Officer Carlson then reviewed the circumstances where the three-year old daughter of the O’Connor family was involved in a serious vehicle crash, but was not injured due to her being properly secured in a vehicle car seat. The O’Connor family came forward and was presented with the award and was congratulated by the audience and the Board.
Brian Rubin, Chairman of the Fire & Police Commission, presented Officer Jonathan Officer with his official Buffalo Grove Police Department badge as he was congratulated by the audience and the Board.
Fire Chief Baker presented Michael Manka with his official Buffalo Grove Fire Department Firefighter/ Paramedic badge as he also was congratulated by the audience and the Board.
Public Hearing – FY 2018 Budget:
President Sussman called the Public Hearing to discuss the Fiscal Year 2018 Budget to order at 7:43 pm. Roll call indicated the following present: President Sussman, Trustees Berman, Stein, Ottenheimer, Weidenfeld, Johnson and Smith.
President Sussman noted the purpose of the Public Hearing, which was published in the Daily Herald on November 3, 2017.
Mr. Anderson noted that a public hearing is required prior to the adoption of the FY 2018 Village Budget. The FY 2018 Budget was presented to the Village Board during the Special Board Meeting on November 13, 2017. The FY 2018 draft budget has been made available to the public since October 30, 2017. The final draft budget has been published on the Village website; he then answered questions from the Board.
At 7:55 pm, President Sussman recessed the Public Hearing until the agenda item later on in this meeting.
Reports From Trustees:
Trustee Ottenheimer wanted everyone to know how hard working and generous the Buffalo Grove Police Department is, and he noted several ways that our Police Department has engaged with the community throughout the year, highlighting the recent holiday “Shop with a Cop” event and the $45,000 that they raised for Special Olympics.
Consent Agenda:
President Sussman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Resolution No. 2017-30 – Private Activity Bond-
Motion to pass Resolution No. 2017-30 ceding the 2017 Unused Private Activity Bond Volume Cap of the Village of Buffalo Grove (Including Volume Cap Transferred from Other Lake County Home Rule Units) to Lake County.
Ordinance No. 2017-48 – Potable Water Supply-
Motion to pass Ordinance No. 2017-48, prohibiting the use of groundwater as a Potable Water Supply by the installation or use of Potable Water Supply Wells or by any other method.
Ordinance No. 2017-49 – Meridian School-
Motion to pass Ordinance No. 2017-49, granting Preliminary Plan Approval and a Special Use for Meridian School at 2195 Brandywyn Lane.
Ordinance No. 2017-50 – 1501 Busch Parkway-
Motion to pass Ordinance No. 2017-50, approving an Amendment to Special Use Ordinance 97-4, 2015- 56, and 2016-48 for 1501 Busch Parkway.
Proclamation – National Drunk & Drugged Driving Prevention Month-
Motion to approve Proclamation recognizing December 2017 as National Drunk and Drugged Driving Prevention Month.
Newsletter Printing-
Motion to award contract for Newsletter Printing contract to Presstech Inc. in an amount not to exceed $21,081.00.
MPI Emergency Contractor Assistance-
Motion to award bid for Emergency Contractor Assistance to the following three contractors: DiMeo Brothers Inc., Mark Mead Excavators Inc. and Kloepfer Construction Inc.
Carpet Award of Bid-
Motion to award bid to the lowest responsive and responsible bidder, Tiles in Style, in an amount not to exceed $31,498.00.
Police Pension Fund-
Motion to accept the Municipal Compliance Report – Police Pension Fund.
Fire Pension Fund-
Motion to accept the Municipal Compliance Report – Fire Pension Fund.
Mr. Bragg noted that, on Item B., that area is already served by Lake Michigan water and there is no impact to the Village of Buffalo Grove.
Moved by Berman, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees voted as follows on the Consent Agenda:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Ordinance No. 2017-51 – Levy & Collection Of Taxes:
Moved by Johnson, seconded by Weidenfeld, to pass Ordinance No. 2017-51 for the Levy and Collection of Taxes for the Fiscal Year commencing on the 1st of January, 2018 and ending on the 31st day of December, 2018.
Mr. Anderson reviewed the proposed ordinance, details of which are contained in his memo to Mr. Bragg of November 30, 2017.
Trustee Berman noted that he will be voting negatively on the proposed ordinance and explained his reasons for doing so, commending staff for their efforts to produce a meaningful budget under difficult circumstances brought on by many units of government other than the Village of Buffalo Grove.
Upon roll call, Trustees voted as follows:
Ayes: 5 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 1 – Berman
Motion declared carried.
Ordinance No. 2017-52 – Tax Abatement:
Moved by Johnson, seconded by Ottenheimer, to pass Ordinance No. 2017-52, abating taxes levied for the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as documented in Board packets.
Mr. Anderson reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Resolution No. 2017-31 – Loss In Collection – Lake County:
Moved by Johnson, seconded by Berman, to pass Resolution No. 2017-31, requesting the County of Lake not to collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove.
Mr. Anderson reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Resolution No. 2017-32 – Loss In Collection – Cook County:
Moved by Johnson, seconded by Weidenfeld, to pass Resolution No. 2017-32, requesting the County of Cook not to collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove.
Mr. Anderson reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Ordinance No. 2017-53 – Fiscal 2018 Budget:
Moved by Johnson, seconded by Smith, to pass Ordinance No. 2017-53, adopting the Fiscal 2018 (January 1 to December 31, 2018) Budget for the Village of Buffalo Grove, as documented in Board packets and which has been published electronically on the Village website.
Mr. Anderson reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared, after which he answered questions from the Board.
Trustee Berman wanted to make clear that he commends the staff for their efforts and for doing an incredibly difficult job in presenting an excellent document, and notwithstanding his expressed concerns
regarding the levy and budget, and his vote against the levy, in deference to the majority wishes of the Board, he will vote Present, thereby having his vote count with the majority.
Trustee Stein noted that his comments concern switching to a program-based budget from a line-item budget where he was able to see exactly where the money was going, as well as to the Internal Services funds and he would hope that we are getting closer to being able to detail where those Internal Services funds are actually going. Mr. Anderson responded to Trustee Stein’s comments, noting that there is no doubt as to the fact that those funds are funding the Internal Services operations.
Mr. Bragg also made clear that Internal Service fund transfers cover more than just building maintenance, and include capital, equipment, information technology and all internal services.
Trustee Johnson noted that the first document sent to the Board was a line-item budget, in addition to the program-based budget.
Upon roll call, Trustees voted as follows:
Ayes: 5 – Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Present: 1 – Berman
Motion declared carried.
Moved by Ottenheimer, seconded by Weidenfeld, to close the Public Hearing. Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
The Public Hearing was closed at 8:24 pm.
President Sussman thanked all staff members and the Village Board for a job well done.
Resolution No. 2017-33 – Pay Ranges:
Moved by Berman, seconded by Smith, to pass Resolution No. 2017-33, approving the 2018 Pay Ranges, as documented in Board packets.
Mr. Malinowski reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg and Ms. Maltas of November 28, 2017, after which he answered questions from the Board.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Resolution No. 2017-34 – Procurement Policy:
Moved by Johnson, seconded by Berman, to pass Resolution No. 2017-34, revising the Procurement Policy.
Mr. Robinson reviewed the proposed resolution, details of which are contained in his memo to Mr. Bragg of November 27, 2017.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Resolution No. 2017-35 – 2018-2023 Strategic Plan:
Moved by Ottenheimer, seconded by Johnson, to pass Resolution No. 2017-35, adopting the 2018-2023 Buffalo Grove Strategic Plan in accordance with materials presented to the Board.
Ms. Maltas briefly reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared.
Trustee Johnson commended Deputy Village Manager Maltas and thanked her and Mr. Michel for a job well done.
Trustee Berman noted that, while on the whole, the document reflects the priorities of the Board, there are certain elements that are missing and should have been addressed. President Sussman noted that those items will be addressed in January.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Led Street Light Improvement:
Moved by Stein, seconded by Berman, to approve waiver of bids and authorization to execute an agreement with BA Lighting in an amount not to exceed $29,839.65 for 118 street light replacements, pending review and approval of the agreement by the Village Attorney and in accordance with materials provided in Board packets.
Mr. Robinson reviewed the proposed agreement, details of which are contained in the memo from him and Mr. Monico to Mr. Anderson and Mr. Bragg of November 30, 2017.
Trustee Berman commended everyone involved for their efforts in moving this initiative forward on an expedited basis, and thanked them on behalf of everyone in the community.
Upon roll call, Trustees voted as follows:
Ayes: 6 – Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
Nays: 0 – None
Motion declared carried.
Questions From The Audience:
President Sussman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight’s agenda.
Megan Ryan, representing one of our local legislators, commented on the services offered by their offices to our residents.
Adjournment:
Moved by Smith, seconded by Berman, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 8:45 p.m.
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