Village of Glenview Board of Trustees met July 18.
Here is the minutes provided by the Board:
President Patterson called the Village Board of Trustees meeting to order at 7:30 pm
1.Roll Call
Present: Trustees Britton, Hinkamp, Jenny, Khoja, White
Absent: Trustee Karton
Also Present: Village Manager Formica, Village Attorney Patt, Deputy Village Manager Owen, Director of Planning Brady, Assistant to the Village Manager Troxell, Recorder McDonagh
A quorum was present.
2.Flag Ceremony
President Patterson led those present in the Pledge of Allegiance to the flag.
3.Approval of Minutes: June 20, 2017 regular Board of Trustees meeting
Trustee Britton motioned to approve as presented seconded by Trustee Jenny.
The motion carried by a unanimous voice vote.
4.Report of the Village President
Announcements:
The Harlem Avenue reconstruction project will resume July 19th. It was halted 3 weeks ago due to Illinois’ budget impasse. Curb sections and road patching will be done to prepare for the resurfacing work.
A partial special census begins later this week to count new residents in 5 specific areas of Glenview. It will capture an increased revenue share from the state due to the significant number of new residents who are currently accessing Village services but weren’t living here during the 2010 census population count.
5.Report of the Village Manager: None
6.Report of the Village Attorney: None
7.Report of Special Committees: None
8.Public Hearings: None
9.Consent Agenda
Deputy Village Manager Owen read the consent agenda
a.Old Business
i.Second consideration of a temporary traffic ordinance restricting parking on roadways and residential streets surrounding Saint Peter and Paul Greek Church, 1401 Wagner Road, during Greek Fest, July 22-23, 2017. Approved – Ord. No. 6086
ii.Second consideration of development Ordinances for The Abington Nursing Home and Rehabilitation Center at 3901 Glenview Road:
(1)Consideration of an Ordinance for a commercial variation for Floor Area Ratio. Approved – Ord. No.6087
(2)Consideration of an Ordinance for final site plan review. Approved – Ord. No. 6088
iii.Second consideration of an Ordinance for conditional use, final site plan review, and preliminary subdivision for Flick Park at 3600 Glenview Road. Approved – Ord. No. 6089
b.New Business
i.Consideration of a Resolution for a Final Subdivision for the Dziwsz Subdivision at 42 Parkview Road. Approved – Res. No. 17-82
ii.Consideration of a Resolution for a Final Subdivision for the John Gall Subdivision at 1148 Washington Street. Approved – Res. No. 17-83
iii.Consideration of Resolutions to investigate flood protection improvements along the West Fork of the North Branch of the Chicago River:
(1)Consideration of a Resolution to enter into a Feasibility Cost Sharing Agreement with the U.S. Army Corps of Engineers at a cost of $262,500.00. Approved – Res. No. 17-84
(2)Consideration of a Resolution to amend the FY 2017 budget in the amount of $262,500.00. Approved – Res. No. 1785
iv.Consideration of Resolutions to Accept 9-1-1 Grant Revenue:
(1)Consideration of a Resolution authorizing the execution of an Intergovernmental Agreement with the State of Illinois for acceptance of State 911 Consolidation Grant for capital equipment in the amount of $213,847.47. Approved – Res. No. 17-86
(2)Consideration of approval of a Resolution to amend the FY2017 Corporate Fund budget in the amount of $193,464.67. Approved – Res. No. 17-87
v.Consideration of a Resolution authorizing a one-year contract extension from August 1, 2017 through July 31, 2018 with Bredemann Ford of Glenview, IL, for maintenance/repair services for light-duty and medium-duty vehicles and miscellaneous parts purchases in the amount of $146,723.00, plus a five percent (5%) contingency, for a total amount not to exceed $154,059.15. Approved – Res. No. 17-88
i.Consideration of a Resolution authorizing the execution of a contract award to Front Range Environmental of McHenry, IL for sewer manhole lining services in the amount of $63,250.00, plus a five percent (5%) contingency, for a total amount not to exceed $66,412.50. Approved – Res. No. 17-89
vii.Consideration of a resolution authorizing the execution of various contracts to obtain services from professional tradesmen on an as needed basis to perform routine or emergency maintenance or repairs at municipal facilities throughout the Village in an amount not to exceed $75,500.00. Approved – Res. No. 17-90
viii.Consideration of a Resolution approving a budget amendment for The Circles Improvement Project (“Project”) in the amount of $2,282,111.00, and decrease the projected 2018 budget by the same amount. Approved – Res. No. 17-91
ix.Consideration of Resolutions for the purchase of Joint Dispatch computer equipment:
(1)Authorizing the purchase of computer servers and licenses from CDW Government in the total amount of $36,214.70. Approved – Res. No. 17-92
(2)Authorizing the purchase of computer storage from Paragon Micro Inc. in the total amount of $35,819.98. Approved – Res. No. 17-93
(3)Authorizing the purchase of professional services from Tyler Technologies in the estimated amount of $25,600. Approved – Res. No. 17-95
x.Consideration of the approval of the voucher lists for July 6, 2017 and July 18, 2017. Approved
Trustee Hinkamp noted for the record that, as a municipality, Glenview is mandated to comply with the Illinois Prevailing Wage Act, resulting in higher estimated costs for work outlined in items 9b-vi and 9b-vii.
Trustee Britton moved to approve the consent agenda as presented, seconded by Trustee White.
On roll call:
Ayes: Trustees Hinkamp, Jenny, Khoja, White, Britton
Nays:None
Absent:Trustee Karton
Motion carried
10.Old Business: None
11.New Business
a.First Consideration an Ordinance amending the Glenview Municipal Code – establishing no parking restrictions on Fir and Grove Streets.
Assistant to the Village Manager Brent Troxell said the proposed ordinance would codify the current “no parking” practice in the subject area. Signs exist at both ends of Fir Street and Grove Street, however staff found when addressing a no parking sign request from a resident that the current practice was not written into the code. Since both streets are only wide enough for parking on one side (occurs on the side nearest the park) with enough room for one car to pass, staff recommended codifying the current practice.
Trustee Britton made a motion to approve item 11a seconded by Trustee Jenny.
The motion carried by a unanimous voice vote.
Due to the unanimous approval, this item will be on the consent agenda at the August 1st meeting.
b.First Consideration of an Ordinance amending Chapter 54 Planning, and Chapter 98 Zoning of the Glenview Municipal Code regarding proposed administrative review provisions associated with the Appearance Commission, Zoning Board of Appeals, and Plan Commission.
Director of Planning Jeff Brady reported on the proposed text amendment to help streamline the development approval process. The provisions allow for administrative approvals of minor site or building improvements that are typically approved under the consent agenda or with brief discussion during committee meetings. On May 9th, the Plan Commission approved the proposed text amendment on a 4-0 vote. Director Brady summarized the proposed amendments related to each commission, which are fully outlined in the Board Report:
(1) Appearance Commission approval of routine aesthetic modifications if certain conditions are met (2) Plan Commission approval of building and parking lot improvements if there are no impacts to use or site circulation conditions and they would not exceed the designated cap (3) Zoning Board of Appeals – A section of code was missing (updated a few years ago) indicating that administrative approval could be granted for variations related to very small or limited amounts in setback requirements or second story additions. The Zoning Board would hear the case if a neighbor objects per the public notification process.
Staff continues to examine the regulatory processes to identify other administrative review opportunities.
Trustee Khoja thanked Village staff and the commissions for helping to streamline the approval process, which will also help attract future businesses and residents to Glenview. President Patterson agreed.
Trustee Khoja made a motion to approve item 11b seconded by Trustee Britton.
The motion carried by a unanimous voice vote.
Due to the unanimous approval, this item will be on the consent agenda at the August 1st meeting.
12.Matters to be Presented by the Public: None
13.Adjournment
Trustee Jenny motioned to adjourn at 7:46 pm seconded by Trustee White.
The motion carried by a unanimous voice vote.
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