Village of Bartlett President and Board of Trustees met Sept. 3.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of September 3, 2019 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
PRESENT: Trustees Camerer, Deyne, Gabrenya, Hopkins, Reinke and President Wallace
ABSENT: Trustee Carbonaro
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Economic Development Coordinator Tony Fradin, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Planning & Development Services Director Roberta Grill, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Arborist Sarah Christensen, Management Analyst Tyler Isham, Building Director Brian Goralski, Food & Beverage Manager Paul Petersen, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Reverend Andrew Weiss from Faith World Outreach gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Reinke stated that he would like to remove the Bill List from the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to amend the Consent Agenda to remove the Bill List and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Carbonaro
MOTION CARRIED
Trustee Camerer moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Carbonaro
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda
7. BILL LIST
Trustee Deyne moved to approve the Bill List for September 17, 2019 and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE BILL LIST FOR SEPTEMBER 17, 2019
AYES: Trustees Camerer, Deyne, Gabrenya, Hopkins
NAYS: None
ABSENT: Trustee Carbonaro
ABSTAIN: Trustee Reinke
MOTION CARRIED
8. TREASURER’S REPORT – None
9. PRESIDENT’S REPORT
President Wallace stated that tonight, we have a very special group of guests that are here to be recognized. These guests are the students from the Bartlett High School Science, Technology, Engineering and Math (STEM) academy who have participated and completed a 40 hour internship, as a part of the second year of a partnership between School District U-46, the Alignment Collaborative for Education and the Village of Bartlett.
These students had an opportunity to participate in one of six internship assignments: Engineering, GIS, Building, Community Development, History or Administration. He turned things over to Management Analyst Joey Dienberg to recognize the interns individually:
• Engineering: Josh Kramp, Pooja Patel, and Kosha Patel
The engineering interns assisted public works by placing storm drain markers throughout the Lakewood Mills, Heron’s Landing, Moreau and Country Creek subdivisions to notify people that these storm inlets drain to waterways, so anything that gets dumped down them will affect wildlife. They also documented and logged when, who and why the markers were placed where they were for future reference.
• GIS: Sydney Kelly and Sam Burch
The GIS interns worked on using a GPS unit to collect village owned storm, sanitary and water assets throughout the village as a part of a process to update and verify the location of every asset the village owns, the GPS data will be brought into GIS and the existing data will be modified to reflect the changes in location from the existing to the GPS data.
• Community Development: Rebecca Byun and Kevin Zieba
The community development intern scanned in floor plans of buildings in Brewster Creek Business Park which will be made available to first responders in the event of an emergency. They also did site inspections for landscaping and code violation complaints.
• Building: Grant Simmons and Sahithi Manne
The Building department interns gathered fee schedules from other communities’ building codes to help gather information for a future update to the village’s building code. The interns also had the opportunity to shadow building inspectors on their inspections throughout the summer.
• History: Garima Shah and Jhil Patel
The history museum interns filmed resident’s oral history for archival and other purposes, became knowledgeable of, and used best practices in the handling of the museums’ collections, learned the several methods used for individual number identification of images and objects, and digitized photographs for preservation and educational purposes.
• Administration: Shriya Srikanth
Our administration intern worked on a variety of projects including researching other community’s business license information to help update our business license fees, as well as working on multiple Bartlett business spotlight videos.
President Wallace stated that this internship not only gave these students a tremendous opportunity to step into the real world, but the students gave the village long-lasting, quality work. The village is extremely grateful to U-46, and the Alignment Collaborative for partnering with us to provide this incredible opportunity for students in our community.
President Wallace read a Proclamation for Arts DuPage and proclaimed September 2019 as Bartlett Arts DuPage Month.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne recognized staff birthdays and anniversaries.
11. TOWN HALL
Charlie Deveaux, 111 N. Tatge Avenue
Mr. Deveaux stated that September is a very important month to him since he is a retired airline pilot as well as a retired Navy pilot and September 11th is Patriots’ Day. He encouraged everyone to please fly their flag on that day because it is important to remember. There is a ceremony at fire station number one at 8:30 a.m. and he encouraged everyone to attend.
Andrew Lazzara, 1179 Foxboro Court
Mr. Lazzara stated that he brought up the need for a stop sign at the last meeting at Brewster and Foxboro Lane. If they cannot get a stop sign he wondered if they could get a sign stating that there are “children playing”. There are a lot of kids as well as a bus stop and he had concerns that someone might get hurt.
Chief Ullrich stated that they looked into it and one of the issues with a stop sign is that it has to meet certain warrants. Since there has not been any crashes there, it does not meet the warrants. They will work with public works to put up some other type of signage.
Jay Langfelder, 1665 Penny Lane
Mr. Langfelder stated that he was there tonight to speak about the mutual aid agreement with Hanover Township Emergency Services. His major concern was the community safety of the village. As a resident, he has utilized services from the fire district, police department, and library district, all through generous taxpayer expenses. The services that the village employees provide is professional and knowledgeable in these types of circumstances. His family was recently notified by Officer Flores that his mother-in-law passed away. Officer Bansley was at his mother-in-law’s house and was very professional and sympathetic to their loss. He offered to contact the funeral home and the coroner and remained at the home until his mother-in-law was picked up by the funeral home. The professional caring of these officers was extremely kind and professional in this extreme circumstance. In January of 2019, he contacted Trustee Camerer for snow removal on his street. He was referred to Public Works and within forty-five minutes a plow came to the street and removed the snow. An employee named Scott responded to his request and acted in a professional and kind manner. These actions were taken by representatives of the community in an emergency and non-emergency situation. They were both very commendable and professional. When it comes to professional services, the community pays for services rendered. The Village of Bartlett trains and mobilizes individuals in servicing the community. As a resident, he lives in a community that expects professionalism and integrity from the personnel that the village hires and trains through mutual aid agreements also. He asked the Board to strongly look at alternatives and ask questions. Can something be done differently? Can other government entities who are established in similar manners as the police department, e.g., Hanover Park, Streamwood, DuPage and Cook Sheriff’s Department assist.
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that there was no report.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
Trustee Gabrenya stated that Ordinance 2019-71, an Ordinance Authorizing the Lease of the Former Groh Camper Parcel Owned by the Village of Bartlett and Approving a Land Lease Agreement for Said Property Lying West of Route 59, South of Lake Street and East of Horizon Drive was covered and approved under the Consent Agenda.
Trustee Reinke abstained from this Consent approval.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that Resolution 2019-72-R, a Resolution Approving and Directing the Execution of the Non-Exclusive License Agreement Between Nick’s Coffee Shop and the Village of Bartlett Pending Insurance Documentation was covered and approved under the Consent Agenda.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
In the absence of Trustee Carbonaro, Trustee Reinke presented Ordinance 2019-70, an Ordinance Amending Title 5, Chapter 5, Section 5-5-6, and Title 5, Chapter 7 of the Bartlett Municipal Code.
Trustee Hopkins stated that we should amend this ordinance to include under Section 5- 7-2, (prohibited use of tobacco products, electronic cigarettes and alternative nicotine products) this area of the ordinance covers schools and he felt that it should also cover municipal owned properties.
Trustee Reinke asked if that would also include parks, village hall, police station, etc.
Trustee Hopkins stated “municipal owned”.
Trustee Reinke stated that he would support that and Trustee Camerer agreed.
Trustee Deyne asked if they were talking about the grounds also or just restricted to the building.
Trustee Hopkins stated that was correct - anything that the provision entails.
Attorney Mraz suggested that they Table this item and bring back an ordinance that not only includes municipal buildings, but the property as well. He stated that the ordinance in front of them prohibits usage on school property and maintains the state statute.
Administrator Schumacher asked for clarification on the age issue. For Bartlett Hills, do they want to see an age requirement?
Trustee Hopkins stated that there was an age requirement regardless. You have to be twenty-one in order to possess or use these products. He can understand that at the municipal golf course it could be problematic so they could be excluded.
Ms. Schumacher stated that they will put an ordinance together and bring it to the Committee so they can fully discuss it.
Trustee Hopkins stated that it could be brought to the Board.
Trustee Reinke stated that the intent is not to prevent someone from vaping on the golf course or in the parking lot. The intent is to prohibit someone from coming in and blowing smoke in your face.
Trustee Reinke moved to Table Ordinance 2019-70, Ordinance Amending Title 5, Chapter 5, Section 5-5-6, and Title 5, Chapter 7 of the Bartlett Municipal Code and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO TABLE ORDINANCE 2019-70
AYES: Trustees Camerer, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Carbonaro
MOTION CARRIED
F. PUBLIC WORKS COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer stated that there was no report.
13. NEW BUSINESS
President Wallace asked for an update on the barricades at Route 59 and Stearns.
Public Works Director Dan Dinges stated that he is trying to get an update from them and an explanation of why they would put signs up indicating that construction is going to start and there still is no work commencing. He will continue to pursue this issue with IDOT. He believes they are waiting for Verizon to relocate a cable.
President Wallace stated that there is nothing more frustrating for residents to have barricades up and no one working on a Labor Day weekend. If they need to reschedule another meeting with IDOT, he will be happy to meet with them.
14. QUESTION/ANSWER PRESIDENT & TRUSTEES
15. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: Trustee Carbonaro
MOTION CARRIED
The meeting was adjourned at 7:25 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=10522
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