North Cook News

Village of Palatine Village Council & Committee of the Whole met Dec. 2

Here are the minutes provided by the committee:

I. ROLL CALL – Time: 7:00 PM

Attendee Name Title Status Arrived

Jim Schwantz Mayor Present

Tim Millar District 1 Councilman Present

Scott Lamerand District 2 Councilman Absent

Doug Myslinski District 3 Councilman Present

Joe Falkenberg District 4 Councilman Present

Kollin Kozlowski District 5 Councilman Present

Brad Helms District 6 Councilman Present

Also Present:

Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Hadley Skeffington-Vos, Village Attorney Rick Veenstra, Director of Community Development Mike Jacobs, Director of Public Works Matt Barry, Police Chief William Nord, Fire Chief Patrick Gratzianna, Deputy Fire Chief Scott Mackeben, IT Director Larry Schroth, Director of Finance Paul Mehring, Assistant Finance Director Sue Conn, Director of Human Resources Monika Pandya and Fire Marshal Jay Atherton

II. PLEDGE TO THE FLAG

Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.

III. APPROVAL OF MINUTES

1. Village Council & Committee of the Whole - Regular Meeting - November 18, 2024 - Accepted

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Doug Myslinski, District 3 Councilman

SECONDER: Joe Falkenberg, District 4 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

IV. MAYOR'S REPORT

1. As Submitted -

Mayor Schwantz announced upcoming events:

Friday, December 6th: 6 PM

Fremd v. Palatine Brain Cancer Awareness Night

Fremd High School

Sunday, December 8th: 1 PM - 4 PM

Victorian Holiday Open House

Clayson House

Weekends, Now through December 22

Palatine Jaycees Christmas Tree Sale

Palatine Aquatic Center

Toys for Tots Holiday Toy Drive

The Village of Palatine has once again partnered with the United States Marine Corps for the annual Toys for Tots Drive. New, unwrapped toys can be dropped off at Village Hall, the Police Department and Fire Departments through December 9th. Toys collected will be distributed to children in the Palatine area.

Your donation is greatly appreciated.

Final Collection for Curbside Yard Waste

The Public Works Department completed the final curbside leaf collection last week. Curbside collection of bagged and bundled yard waste continues through the week of December 9, 2024 on residents’ regular scheduled garbage day.

V. RECESS TO THE COMMITTEE OF THE WHOLE

Recess to Committee of the Whole - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

VI. COMMITTEE OF THE WHOLE

A. POLICE POLICY & CODE SERVICES COMMITTEE

SCOTT LAMERAND, CHAIRMAN

In the absence of Chairman Lamerand, Vice Chairman Myslinski opened the Police Policy & Code Services Committee.

1. Consider an Ordinance Granting a Special Use Transfer for the Continued Operation of a Drive-Through Restaurant for Tore & Luke's at 1158 E. Dundee Road - Motion Carried by Voice Vote (Council District: Four)

Community Development Director Mike Jacobs recommended granting a Special Use Ordinance transfer for the continued operation of Tore & Luke's drive-through restaurant, noting the opening time of 11:00 AM and the required Village review of temporary sign regulations, changes to the floor plan and business operations.

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

2. Consider Amendments to the Code of Ordinances Related to Building Codes and Housing Regulations

The motion was to approve Items A, B, and C.

Community Development Director Mike Jacobs recommended adopting updated Code editions, and corresponding local amendments, to become effective January 1, 2025, including:

• Clarifying the Village’s options for determining building permit valuations

• Allowing the Village to retain $50 in conjunction with the return of any express building permit fees

• Establishing a work without a permit fee, resulting in the building permit fee to increase by 50% (but the total amount of the building permit fee component subject to the 50% increase shall not exceed $500)

• Requiring fire sprinkler protection within attached residential garages

• Adjusting the location requirements for sump pump and downspout discharges

• Eliminating the option of utilizing a safety/automatic pool cover (thus requiring a fence) - this would not apply to spas or hot tubs that have a lockable safety cover that complies with the applicable code requirements

• The addition of the 13R sprinkler system design and installation requirements provides some design flexibility and cost savings for complying with the applicable sprinkler systems requirements related to the conversion of an apartment building into condominiums Councilman Millar noted the fence requirement is for outdoor pools. Jacobs is aware of only one pool without a fence.

Village Manager Reid Ottesen stated these Building Code Amendments are for everyone moving forward. If a pool cover is open for a certain period of time, the Village could enact the code.

Councilman Helms emphasized that a significant addition would require the new sprinkler system.

Mayor Schwantz clarified the sprinkler system requirement is part of the International Code; prior to this Amendment, the garage did not require a sprinkler system, now it is for new construction and construction that does have an existing sprinkler system.

Councilman Millar stated that even unheated garages need to have a sprinkler system. A garage only requires one or two additional heads.

Fire Marshal Jay Atherton, addressed the question, explaining that the water valve which is located inside the house will not freeze. Sprinklers reduce insurance costs. Atherton said and explained that heat triggers the sprinkler system.

Jacobs recommended updating Fire Prevention and Protection of Chapter 7, Palatine Code of Ordinances: 1) establishing permit and inspection fees for firework displays; and 2) based on proposed building's design and size, an emergency responder communication coverage analysis could be required to ensure emergency fire/police communications within and around the building would be sufficient.

Jacobs recommended amending Chapter 10 of the Code of Ordinances regarding Rental Property Rules and Regulations. The most notable changes related to the adoption of the 2021 International Property Maintenance Code, and corresponding local amendments to Chapter 10 - Article III are: 1) Cross reference to site restoration requirements within the Building Code; 2) In the event of an emergency to an occupant or the public, staff may immediately placard a premise without notice or with any notice as the code official deems reasonable under the circumstances; and 3) Allows notice via first class mail rather than certified/registered mail. 

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

A. Consider an Ordinance Amending Chapter 6 - Article I Building Codes and Amendments, Article VII Condominium Conversions, and Article VIIII Enforcement and Penalties of the Palatine Code of Ordinances - Approved

B. Consider an Ordinance Amending Chapter 7 - Fire Prevention and Protection of the Palatine Code of Ordinances - Approved

C. Consider an Ordinance Amending Chapter 10, Article III - Property Maintenance Codes and Amendments and Article IV - Rental Property Rules and Regulations - Approved

3. As Submitted -

Nothing was submitted.

B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:22 PM

DOUG MYSLINSKI, CHAIRMAN

1. 2025 Operating Budget & Capital Investment Plan and Related Approvals Motion was to approve Items A. through H. Village Manager Reid Ottesen recommended approval of the Proposed Budget for calendar year 2025 as the operating plan and financial guide for the Village.

He emphasized that no taxes are being levied for bonds. Neighborhood based policing, infrastructure, enhanced downtown public spaces are all provided for in this fiscally responsible budget.

Ottesen reported this 2025 Operating Budget and Capital Investment Plan was first presented to the Village Council on November 4, with follow-up discussion on November 11, and the Public Hearing on November 18.

Ottesen commended Paul Mehring and Sue Conn for 20 years of remarkable accomplishments overseeing the Finance Department.

Finance Director Paul Mehring stated it has been a pleasure working with the team of capable department heads keeping track of everything. He has thoroughly enjoyed working in Palatine under the guidance of Reid Ottesen.

Councilman Millar noted the levy is the same as last year, theoretically, taxes should go down due to new taxpayers coming in. 

Councilman Helms congratulated Paul Mehring for his excellent work with the team and suggested Paul give lectures to other communities on how to achieve a debt free budget while maintaining the highest quality services to the community.

Village Manager Reid Ottesen recommended approval of A through H.

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Kollin Kozlowski, District 5 Councilman

SECONDER: Brad Helms, District 6 Councilman

AYES: Schwantz, Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

A. Consider an Ordinance Adopting the Calendar Year 2025 Annual Budget - Approved

B. Consider the 2024 Tax Levy Ordinance - Approved

C. Consider an Ordinance to Abate 2024 Property Tax Levy - Approved

D. Consider an Ordinance Adopting the 2025 Salary Rates of Compensation for Certain Officers and Employees of the Village, Effective January 1, 2025 - Approved

E. Consider a Resolution Appropriating $1,875,818 of Motor Fuel Tax Funds for the Rehabilitation of Michigan Avenue, Brockway Street, Louise Lane, and Cornell Avenue - Adopted by Voice Vote

F. Consider a Resolution Appropriating $2,181,073 of Motor Fuel Tax Funds for the Maintenance of Streets and Highways - Adopted by Voice Vote

G. Consider a Motion to Approve the Updated Fee Schedule Supplement to the Village's Code of Ordinances - Approved

H. Consider an Ordinance Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax - Approved

2. Consider a Resolution Amending the Village's Employee Handbook for 2025 - Adopted by Voice Vote

Village Manager Reid Ottesen recommended approval of a Resolution amending and the updating the Village's Employee Handbook for 2025. 

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Schwantz, Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

3. As Submitted -

Nothing was submitted.

C. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:31 PM

BRAD HELMS, CHAIRMAN

1. Consider a Motion to Approve the Village of Palatine 2025 Regular Scheduled Meeting Calendar - Approved by Voice Vote

Village Manager Reid Ottesen presented the 2025 calendar for the regularly scheduled meetings of the Palatine Village Council noting just one meeting in July.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Tim Millar, District 1 Councilman

SECONDER: Joe Falkenberg, District 4 Councilman

AYES: Schwantz, Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

2. As Submitted -

Nothing was submitted.

D. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:33 AM

TIM MILLAR, CHAIRMAN

1. As Submitted -

Nothing was submitted.

E. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:33 AM

KOLLIN KOZLOWSKI, CHAIRMAN

1. As Submitted -

Nothing was submitted.

F. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:33 AM

JOE FALKENBERG, CHAIRMAN

1. As Submitted -

Nothing was submitted.

VII. RECONVENE THE VILLAGE COUNCIL MEETING

Reconvene the Village Council Meeting - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Joe Falkenberg, District 4 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

VIII.CONSENT AGENDA

All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

Motion was to approve Items 1-5 and 9-16 with waiver of first reading. Items 6, 7, and 8 were moved to Business, Finance, and Budget Standing Committee.

RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Doug Myslinski, District 3 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

1. Consider a Motion to Approve 2024 Warrant #23 - Approved

2. Consider an Ordinance Granting a Special Use Transfer for the Continued Operation of a Drive-Through Restaurant for Tore & Luke's at 1158 E. Dundee Road - Approved (Council District: Four)

Ordinance #O-110-24

3. Consider an Ordinance Amending Chapter 6 - Article I Building Codes and Amendments, Article VII Condominium Conversions, and Article VIIII Enforcement and Penalties of the Palatine Code of Ordinances - Approved

Ordinance #O-111-24

4. Consider an Ordinance Amending Chapter 7 - Fire Prevention and Protection of the Palatine Code of Ordinances - Approved

Ordinance #O-112-24

5. Consider an Ordinance Amending Chapter 10, Article III - Property Maintenance Codes and Amendments and Article IV - Rental Property Rules and Regulations - Approved

Ordinance #O-113-24

6. Consider an Ordinance Adopting the Calendar Year 2025 Annual Budget - Approved

This item was moved to the Business Finance & Budget Committee at Reports of Standing Committee

7. Consider the 2024 Tax Levy Ordinance - Approved

This item was moved to the Business Finance & Budget Committee at Reports of Standing Committee

8. Consider an Ordinance to Abate 2024 Property Tax Levy - Approved

This item was moved to the Business Finance & Budget Committee at Reports of Standing Committee

9. Consider an Ordinance Adopting the 2025 Salary Rates of Compensation for Certain Officers and Employees of the Village, Effective January 1, 2025 - Approved

Ordinance #O-117-24

10.Consider a Resolution Appropriating $1,875,818 of Motor Fuel Tax Funds for the Rehabilitation of Michigan Avenue, Brockway Street, Louise Lane, and Cornell Avenue - Adopted by Roll Call

Resolution #R-47-24

11.Consider a Resolution Appropriating $2,181,073 of Motor Fuel Tax Funds for the Maintenance of Streets and Highways - Adopted by Roll Call

Resolution #R-48-24

12.Consider a Motion to Approve the Updated Fee Schedule Supplement to the Village's Code of Ordinances - Approved

13.Consider an Ordinance Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax - Approved

Ordinance #O-118-24

14.Consider a Resolution Amending the Village's Employee Handbook for 2025 - Adopted by Roll Call

Resolution #R-49-24

15.Consider a Motion to Approve the Village of Palatine 2025 Regular Scheduled Meeting Calendar - Approved

16.Consider a Resolution Releasing the Vik Subdivision Security Deposit - Adopted by Roll Call (Council District: One)

Resolution #R-50-24

IX. REPORTS OF STANDING COMMITTEE

A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE

BRAD HELMS, CHAIRMAN

1. As Submitted -

No Report

B. BUSINESS FINANCE & BUDGET COMMITTEE

DOUG MYSLINSKI, CHAIRMAN

1. Approve the Annual Budget for Calendar Year 2025 - Motion Carried by Roll Call

Ordinance #O-114-24

RESULT: MOTION CARRIED BY ROLL CALL [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

2. Approve the 2024 Tax Levy Ordinance - Motion Carried by Roll Call

Ordinance #O-115-24

RESULT: MOTION CARRIED BY ROLL CALL [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

3. Approve an Ordinance to Abate 2024 Property Tax Levy - Motion Carried by Roll Call

Ordinance #O-116-24

RESULT: MOTION CARRIED BY ROLL CALL [UNANIMOUS]

MOVER: Kollin Kozlowski, District 5 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE

TIM MILLAR, CHAIRMAN

1. As Submitted -

No Report

D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE

KOLLIN KOZLOWSKI, CHAIRMAN

1. As Submitted -

No Report

E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE

JOE FALKENBERG, CHAIRMAN

1. As Submitted -

No Report

F. POLICE POLICY & CODE SERVICES COMMITTEE

SCOTT LAMERAND, CHAIRMAN

In the absence of Chairman Lamerand, Vice-Chairman Myslinski opened the Police Policy & Code Services Standing Committee

1. As Submitted -

No Report

X. REPORTS OF THE VILLAGE OFFICERS

A. VILLAGE MANAGER

1. As Submitted -

No Report

B. VILLAGE CLERK

1. As Submitted -

No Report

C. VILLAGE ATTORNEY

1. As Submitted -

No Report

XI. CLOSED SESSION AS REQUIRED

No Closed Session requested.

XII. RECOGNITION OF AUDIENCE

Roman Golash was proud to report the American Legion hosted 50 Navy recruits, ages 17-36, from Great Lakes for Thanksgiving. A 36-year-old had served in the Marines in Iraq and now joined the Navy.

XIII.ADJOURNMENT – Time: 7:39 PM

Adjourn the Village Council Meeting - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Myslinski, Falkenberg, Kozlowski, Helms

ABSENT: Lamerand

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