Village of Northbrook Board of Trustees met Feb. 28
Here are the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Kathryn Ciesla | Village President | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | |
| Joy Ebhomielen | Trustee | Present |
2. PLEDGE OF ALLEGIANCE
3. MINUTES APPROVAL
A. Board of Trustees - Special Meeting - Feb 7, 2023 7:30 PM
Trustee Hebl moved, seconded by Trustee Collison to approve the February 7, 2023 minutes. On voice vote, the motion passed.
| RESULT: ACCEPTED [6 TO 0]
MOVER: Joy Ebhomielen, Trustee SECONDER: Muriel Collison, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
4. PUBLIC COMMENT TIME
President Ciesla noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.
Jack Waren, Northbrook, spoke on the importance of creating ADA (Americans with Disabilities Act) playgrounds and parking. President Ciesla responded the Northbrook Park District Board's President will be contacting his father. She noted Stone Gate Park would be undergoing construction this year to make it more accessible for the public.
Adel Stucco, Northbrook, spoke on the light post banner request. She requested feedback from the Board regarding the proposal.
Laurie Schultz, Northbrook, spoke in support of the light post banner request.
Kathy O'Regan, Northbrook, spoke in support of the light post banner request.
5. MANAGER'S REPORT
Village Manager Cara Pavlicek reported Nicholas Glenn is the new Communication Manager. He previously worked for the Highland Park School District and has an extensive background in communications.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Israel Moved for the approval of class A & B Warrants dated January 16, 2023 - January 31, 2023, in the amount of $2,814,171.06.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
B. Review of Frontage Deposit List Dated January 30, 2023
Trustee Israel Moved for the approval of Frontage Deposit refunds totaling $17,400.00 dated January 30, 2023.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
C. Review and Approval of Payments to be Made
Trustee Israel Moved for the approval of class A & B Warrants dated February 1, 2023 - February 15, 2023, in the amount of $2,142,486.36.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
D. Review of Frontage Deposit List Dated February 14, 2023
Trustee Israel Moved for the approval of Frontage Deposit refunds totaling $29,522.72 dated February 14, 2023.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
7. PRESIDENT'S REPORT
President Ciesla reported the Community Commission hosted a successful community fair last Sunday.
A. COMMUNITY MOMENT
B. PROCLAMATION:
Proclamation Recognizing Anniversary of the Invasion of Ukraine
President Ciesla commented February 24, 2023, marks one year since Russia’s invasion of Ukraine. The toll of this conflict is felt around the world and thousands of people have lost their lives. The Village stands in solidarity with Ukraine. Furthermore, the Village proclaims February 24, 2023, as the one-year anniversary of the invasion of Ukraine.
Pyskir Bilak thanked the Village Board for the proclamation.
8. CONSENT AGENDA
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
A. RESOLUTION NO. 2023-14
A Resolution Authorizing the Renewal of an Agreement for Environmental Engineering Services with Huff and Huff, Inc. of Oak Brook, Illinois
B. RESOLUTION NO. 2023-15
A Resolution Authorizing an Agreement with the Illinois Department of Transportation for Traffic Signal Maintenance
C. RESOLUTION NO. 2023-16
A Resolution Authorizing a Letter of Understanding with the Illinois Department of Transportation for Improvements on Willow Road
D. RESOLUTION NO. 2023-17
A Resolution Authorizing the Execution of a Joint Funding Agreement with the Illinois Department of Transportation for Grant Funding for Construction Costs for a Sheltered Bicycle Parking Facility, Wayfinding Signage and Bicycle Pavement Markings
E. RESOLUTION NO. 2023-18
A Resolution Authorizing the Procurement of Parkway Trees and Planting Services from the Suburban Tree Consortium for the Early Spring Planting Program
F. RESOLUTION NO. 2023-19
A Resolution Authorizing a Contract for Right-of-Way Mowing Services with Fleck's Landscaping, Inc. of Wheeling, Illinois.
G. RESOLUTION NO. 2023-20
A Resolution Authorizing Contracts for Cemetery Landscape Maintenance Services with Fleck's Landscaping Inc., of Wheeling, Illinois
H. RESOLUTION NO. 2023-21
A Resolution Approving the Purchase of a Legislative Management Subscription from SHI International
I. RESOLUTION NO. 2023-22
A Resolution Approving an Addendum to the Starcom21 Service Agreement with Motorola Solutions, Inc of Chicago, IL
J. RESOLUTION NO. 2023-23
A Resolution Approving the Purchase of FY22/23 Computer Upgrades from Insight Public Sector
K. RESOLUTION NO. 2023-24
A Confirming Resolution Approving a Task Change Order with Advizex for Professional Services
L. RESOLUTION NO. 2023-25
A Resolution Approving the Purchase of Virtual Server Software Annual Maintenance from Zones LLC
M. RESOLUTION NO. 2023-26
A Resolution Approving an IGA with School District 30 for Reciprocal Reporting
N. ORDINANCE NO. 2023-13
An Ordinance Authorizing the Purchase of a Replacement Ambulance from Foster Coach Sales, Inc. and Disposal of a Surplus Ambulance
COMMITTEE REPORTS
9. ADMINISTRATION AND FINANCE
10. PLANNING AND ECONOMIC DEVELOPMENT
A. Public Hearing on Docket No. PCD-22-03: 175 Pointe Drive
Michaela Kohlstedt, Director of Development and Planning Services discussed an application submitted by Schwartz Family Partnership, LLC, for the property located at 175 Pointe Drive. The applicant is requesting to amend the annexation and development agreement approved in 2002. She provided a brief overview of the originally approved agreement and proposed plan.
Trustee Collison opened public comment.
Kathleen Sullivan, Northbrook, spoke in opposition of the proposed development project. She expressed concern regarding the following: loss of privacy, requested relief, and building height.
Trustee Israel made a motion to close the public hearing, seconded by Trustee Hebl. On voice vote, all were in favor.
Trustee Collison thanked the Architectural Control Commission (ACC) and Plan Commission for their hard work. Furthermore, she favors the proposed townhouse development project.
Trustee Israel concurs with Trustee Collision. He thanked the ACC and Plan Commission for their hard work.
Trustee Ross favors the following: townhouse development project, solar panels, proposed density, and affordable housing compliance.
Trustee Hebl concurs with her fellow Trustees. She favors the applicant’s compliance with the affordable housing plan. Furthermore, she thanked the ACC (Architectural Control Commission) and Plan Commission for their hard work.
Trustee Pepoon concurs with his fellow Trustees.
Trustee Ebhomielen apologized to the residents of Northbrook.
President Ciesla thanked the developer for their hard work.
B. RESOLUTION NO. 2023-27
A Resolution Approving a Third Amendment to the Annexation and Development Agreement for Northbrook Pointe and a Transferee Assumption Agreement for Lot 3B in the Northbrook Pointe Planned Development.
| RESULT: ADOPTED [6 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
C. ORDINANCE NO. 2023-14
An Ordinance Amending Ordinance 02-41 Granting Zoning Relief for Northbrook Pointe Condominiums to Remove References to Lot 3B and Partially Release Landbanked Parking Restrictive Covenant (Northbrook Pointe Townhomes – 175 Pointe Drive) (Plan Commission Docket No. PCD-22-03)
| RESULT: ADOPTED [6 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
D. ORDINANCE NO. 2023-15
An Ordinance Amending the Northbrook Zoning Code to Reduce Lot Area Per Dwelling Unit Requirement in the MFRC District (175 Pointe Drive) (Plan Commission Docket No. PCD-22-03)
| RESULT: ADOPTED [6 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
E. ORDINANCE NO. 2023-16
An Ordinance Amending Special Permit for a Phased Planned Development and Final Plan Approval Granted by Ordinance No. 02-20 (Northbrook Pointe Townhomes – 175 Pointe Drive) (Plan Commission Docket No. PCD-22-03)
| RESULT: ADOPTED [6 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
F. ORDINANCE NO. 2023-17
An Ordinance Granting Approval of Special Permit, Variations, and Site Plan Approval for a Multifamily Townhome Development (Northbrook Pointe Townhomes – 175 Pointe Drive) (Plan Commission Docket No. PCD-22-03)
| RESULT: ADOPTED [6 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
G. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
A. Preliminary Review for 2945 Shermer Road for Outdoor Storage in I-1 District Director Kohlstedt discussed an application submitted by 2945 Shermer, LLC & 2945 Shermer Road Northbrook, LLC, for the property located at 2945 Shermer Road. The subject property is approximately 4-acres and zoned I-1 Restricted Industrial. The Comprehensive Plan’s Future Land Use designation is ICS Industrial and Commercial Service. She provided a brief overview of the following: site plan, parking, and storage. She noted the requested relief/primary issues the Village Board should consider.
Trustee Hebl asked if the Fire Department expressed any concerns regarding access. Ms. Kohlstedt responded the Fire Department would review the site access when a formal application is submitted.
Trustee Collison asked if the Village had any issues with previously granted outdoor storage requests. Ms. Kohlstedt responded the Village has experienced issues regarding the following: fire access, height, and storage of hazardous materials.
Ms. Kohlstedt provided a brief overview of the site’s location and surrounding neighbors.
Trustee Collison asked how many employee parking spaces are being provided. Ms. Kohlstedt responded the applicant would provide 44 parking spaces (the Village requires 40 parking spaces).
Trustee Collison requested the Commission review the following: types of storage, use of storage containers, fence height, screening, landscaping, and Fire Department access.
Trustee Israel requested the Commission review the use of a fire lane.
Trustee Ross concurs with Trustee Collison.
Trustee Hebl requested the Commission review the proposed fence height. Trustee Pepoon requested the Commission review the screening and lease requirements. Ms. Kohlstedt confirmed the applicant is requesting a special permit for storage. Trustee Collison confirmed there is no lease agreement.
Trustee Ebhomielen stated her concerns have been addressed.
President Ciesla asked if a tenant would occupy the space. Ms. Kohlstedt responded the owner occupant would remain as the tenant. The property owner would like the future tenant to have outdoor storage approval.
President Ciesla noted special permits are issued to the owner for a specific use. She expressed concern issuing a special permit for a future tenant without knowing the type of storage use. She suggested installing an 8-foot fence to cover the 8-foot containers with a dark solid screening. Furthermore, the Fire Department should inspect the fire lane, and requested the applicant add security/safety features.
Trustee Collison reiterated the importance of the Plan Commission reviewing the proposed storage use.
11. COMMUNITY AND SUSTAINABILITY
12. PUBLIC WORKS AND FACILITIES
Trustee Hebl commented the Commission will be touring historic Police facilities to evaluate maintenance needs. Earlier had meeting talked about Village facilities. Part of job is to look at the standard of the Village facilities and make decisions on how to bring them up to par. We will be touring in April to review the facilities
President Ciesla noted the Village will host a public open house regarding the plans to update the Village facilities.
13. PUBLIC SAFETY
Trustee Pepoon noted as a member of the (Regional Emergency Center) RED Center the importance of upgrading public safety facilities.
14. COMMUNICATIONS AND OUTREACH
Trustee Ebhomielen noted the Cultural Fair did not have an African American booth and discussed having one at the next fair.
15. REMARKS FOR THE GOOD OF THE ORDER
16. CLOSED SESSION
Trustee Hebl made a motion to go into Executive Session to for security procedures 5 ILCS 120/C8, and pending/potential litigation 5 ILCS 120/C11, seconded by Trustee Collison. On roll call vote, the motion passed. (7 Yes Vote, 0 No Votes)
17. ADJOURN
Trustee (not stated on audio) moved, seconded by Trustee (not stated on audio) to adjourn the meeting at 9:28 pm. On voice vote, all were in favor.
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