Village of Hoffman Estates Village Board Met Jan. 18.
Here is the minutes provided by the board:
1. CALL TO ORDER:
Village President William McLeod called the meeting to order at 7:00 p.m. The Village Clerk called the roll. Trustees present: Karen Mills, Anna Newell, Gary Pilafas, Gary Stanton, Karen Arnet
A quorum was present.
ADMINISTRATIVE PERSONNEL PRESENT:
R. Musiala, Acting Village Manager
D. O’Malley, Deputy Village Manager
A. Janura, Corporation Counsel
P. Cross, Asst. Corporation Counsel
K. Cawley, Asst. Police Chief
P. Bilodeau, Acting Fire Chief
F. Besenhoffer, IS Director
J. Nebel, PW Director
M. Saavedra, H&HS Director
P. Gugliotta, Planning, Building and Code Enforcement Director
P. Seger, HRM Director
R. Signorella, CATV Director
S. Ostrovsky, Asst. to the Village Manager
2. PLEDGE OF ALLEGIANCE TO THE FLAG:
The Pledge was led Trustee Mills.
3. RECOGNITION OF AUDIENCE:
No one wished to be recognized.
4. APPROVAL OF MINUTES:
Motion by Trustee Stanton, seconded by Trustee Pilafas, to approve Item 4.
Approval of Minutes
Minutes from January 4, 2021.
Roll Call:
Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet
Nay:
Mayor McLeod voted aye.
Motion carried.
5. CONSENT AGENDA/OMNIBUS VOTE:
Motion by Trustee Stanton, seconded by Trustee Pilafas, to approve Item 5.A. 5.A. Approval of Agenda.
Roll Call:
Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Stanton, seconded by Trustee Pilafas, to approve Item 5.B. 5.B. Approval of the schedule of bills for January 18, 2021 - $2,631,261.01.
Roll Call:
Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Stanton, seconded by Trustee Pilafas, to approve Item 5.C.
5.C. Request Board approval of an amendment to the COVID-19 plus policy for Village employees.
Roll Call:
Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet
Nay:
Mayor McLeod voted aye.
Motion carried.
6. REPORTS:
6.A. President’s Report
Mayor McLeod wished the Clerk and future Village Manager Eric Palm a Happy Birthday, he stated that the Cultural Awareness Commission MLK Jr. program will be on U-Tube and channel 6, that there will be a virtual town hall meeting covering National Mentoring Month and that the Lions Club has partnered with the NOW Arena for a food drive that will be on Saturday, February 6, 2021. He stated that he attended our EOC meeting, the virtual town hall that talked about Parenting in a Pandemic, a Chamber call that was with the hospital CEO that talked about how Congress can help state and local governments, a NWMC board meeting, a Zoom meeting regarding the Census, a 4th of July meeting and an Economic Development meeting.
6.B. Trustee Comments
Trustee Pilafas wished the Clerk a Happy Birthday.
Trustee Stanton stated that he has been out walking recently and noticed that residents have not been shoveling, he requested that people to clear their sidewalks, he wished the Clerk, Acting Village Manager Musiala and Eric Palm a Happy Birthday.
Trustee Newell stated that she attended the Parenting in a Pandemic and she wished the Clerk, future Village Manager Palm and Acting Village Manager Musiala a Happy Birthday.
Trustee Arnet wished the Clerk, future Village Manager Palm and Acting Village Manager Musiala a Happy Birthday.
Trustee Mills said that there was no video on her screen as she was attending remotely, she wished future Village Manager Eric Palm, Acting Village Manager Musiala and the Clerk a Happy Birthday and she said that she missed our annual MLK Jr. Breakfast but hopes that everyone keeps in mind his teachings.
6.C. Village Manager’s Report
Acting Village Manager Musiala had no report.
6.D. Village Clerk’s Report
The Village Clerk spoke about the donations that were made in recognition of Dr. Martin Luther King Jr. Day and she thanked those who made the donations.
6.E. Treasurer’s Report
Mrs. Musiala stated that during the month of November 2020, for Operating funds cash disbursements and transfers-out exceeded cash receipts and transfers-in by $6.6 million, primarily due to remitting principle and interest debt payments. After including these receipts and disbursements, the balance of cash and investments for the operating funds is $46.9 million.
For the Operating, Debt Service and Capital Projects funds, cash disbursements and transfers-out exceeded cash receipts and transfers-in by $8.6 million, primarily due to remitting principle and interest debt payments. For the Trust Funds, cash disbursements and transfers-out exceeded cash receipts and transfers-in by $1.3 million, primarily due to pension fund investment activity. The total for cash and investments for all funds decreased to $242.1 million.
6.F. Committee Reports
Public Health & Safety
Trustee Pilafas stated that they would be meeting to request approval to complete the Fire Department administrative restructuring/succession plan by establishing the position of Chief Fire Inspector; request approval to waive formal bidding and award the contract for purchase of a
2020 Pierce Tower Ladder to Macqueen Emergency, Aurora, Illinois, in an amount not to exceed $1,400,000 and to receive and file the Police Department Monthly Report, the Health & Human Services Monthly Report, the Emergency Management Coordinator Monthly Report and the Fire Department Monthly Report.
Finance
Trustee Pilafas stated that they would be meeting to request authorization to enter into an Installment Purchase Contract (Lease) Financing agreement with JPMorgan Chase Bank, N.A. for the financing of approximately $2 million of vehicle purchases; request authorization to award a contract for purchase, installation, and startup of seven new amplifiers for the NOW Arena public address system to Visua, Neenah, Wisconsin, in the amount not to exceed $23,902.70 and to receive and file the Finance Department Monthly Report; the Information System Department Monthly Report and the Sears Centre Monthly Report.
Public Works & Utilities
Trustee Newell stated that they would be meeting to Request authorization to award contract for asset management software and implementation services to Cartegraph Systems, LLC. in an amount not to exceed $150,000; request authorization to waive bidding and purchase replacement Water/Sewer vehicles through Suburban Cooperative Contract from Currie Motors, Frankfort, IL, in an amount not to exceed $65,973; request authorization to waive bidding and purchase one trailer mounted 2021 Vermeer Model LP573XDT Hydro Vac System through Vermeer Midwest, Inc., Aurora, IL (Sourcewell Cooperative Purchasing Program) in an amount not to exceed $63,549; request authorization to waive bidding and purchase Neptune Meters from Water Resources, Inc., Elgin, IL (sole supplier), at 2021 unit prices, in an amount not to exceed $60,000 and to receive and file the Department of Public Works Monthly Report, and the Department of Development Services Monthly Engineering Report of the Transportation and Engineering Division.
7 ADDITIONAL BUSINESS:
Motion by Trustee Stanton, seconded by Trustee Arnet, to approve Item 7.A.
7.A. Request Board approval of Ordinance No. 4835-2021 amending Section 8-3-22, Number of Licenses of Article 3, Alcoholic Liquors, of the Hoffman Estates Municipal Code (decrease in number of Class “B” licenses - Cost Plus Inc. d/b/a World Market, 2780 N. Sutton Road).
Roll Call:
Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet
Nay:
Mayor McLeod voted aye.
Motion carried.
8 ADJOURNMENT:
Motion by Trustee Stanton, seconded by Trustee Pilafas, to adjourn the meeting. Time: 7:16 p.m. Roll Call:
Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet
Nay:
Mayor McLeod voted aye.
Motion carried.
https://www.hoffmanestates.org/Home/ShowDocument?id=24099
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