Village of South Barrington President and Board of Trustees met March 11.
Here is the minutes provided by the board:
CALL TO ORDER
President McCombie called the Board meeting to order at 7:32 p.m. Clerk Wood took roll: Present: President: Paula McCombie
Trustees: Joseph Abbate, Edgar Alvarado, Steve Guranovich,
Bernard Kerman, Hina Patel, Anthony Stagno A quorum was present. Also present were Village Administrator Bob Palmer, Village Engineer Natalie Karney, Building Officer Mike Moreland, Finance Director Michelle Bodie, Executive Assistant/Deputy Clerk Melissa Moeller, Police Chief Tom Roman, and Village Attorney Melissa Wolf. President McCombie led the room in the Pledge of Allegiance.
Throughout the meeting, President McCombie asked if there were any questions or comments after the motion on each agenda item.
APPROVAL OF MINUTES
MOTION to APPROVE THE FEBRUARY 13, 2020 REGULAR BOARD
MEETING AND EXECUTIVE SESSION MINUTES was made by Trustee Guranovich. SECONDED by Trustee Kerman. There was no further discussion. By unanimous voice vote, the motion carried.
WARRANTS AND VILLAGE FINANCIAL STATEMENTS
MOTION to APPROVE WARRANT RUN #1 IN THE AMOUNT OF $ 38,872.90 was made by Trustee Kerman. SECONDED by Trustee Patel. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
MOTION to APPROVE WARRANT RUN #2 IN THE AMOUNT OF $ 206,102.16 was made by Trustee Patel. SECONDED by Trustee Kerman. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
MOTION to ACCEPT THE STATEMENT OF REVENUES & EXPENDITURES vs. ANNUAL BUDGET AS OF FEBRUARY 29, 2020 was made by Trustee Abbate. SECONDED by Trustee Alvarado. There was no further discussion. By unanimous voice vote, the motion carried.
MOTION to ACCEPT THE DETAILED BALANCE SHEET AS OF FEBRUARY 29, 2020 was made by Trustee Abbate. SECONDED by Trustee Stagno. There was no further discussion. By unanimous voice vote, the motion carried.
CITIZEN COMMENTS/PRESENTATIONS
President McCombie asked if anyone in the audience wanted to address the Board. Joe Roth, of the Illinois Association of Realtors, introduced himself and stated that the rental licensing of single family homes directly effects the community. He offered to be available for reference to the Village. President McCombie stated that the Village has had a minimum rental of four months, and that tonight's agenda item would update points of contact for a rented home. Trustee Abbate asked Mr. Roth what the Association of Realtors recommends, and Mr. Roth mentioned an exemption of leasing back as one of the many nuances to longer term rentals.
President McCombie asked if anyone else in the audience wanted to address the Board. A resident asked about a builder interested in the proposed columbarium property. President McCombie said that there was no update on the builder, and added that the Village's consultants had, in their opinion, a good meeting with the VA recently, where the consultants reiterated South Barrington would be honored to host the VA Columbarium but at a better location. The audience asked if there was something more that residents could currently do; President McCombie said they could still be writing their senators and representatives. President McCombie asked the Board if they had any ideas for other actions on the matter. Brief discussion ensued on religious freedom and Hindu residents. Trustee Patel suggested there might be more impact to have the religious priests write the letters to Congress.
President McCombie asked if anyone else in the audience wanted to address the Board; there was no one.
PRESIDENT'S REPORT
President McCombie recapped her recent activities for the Village, which included investigating scanning documents into digital form and meeting with IT and phone providers. She reported that South Barrington Life would like submitted stories from residents. She attended a meeting on economic development and with Mayor Lightfoot at the Mayors Caucus in Chicago, following up with conference calls on emergency management and public health. President McCombie is also the BACOG Chair for Long-term Planning, and announced that Janet
Agnoletti would be retiring soon. President McCombie also met with The Arboretum about their sales tax rebate and with Toll Brothers Inc. President McCombie asked the Board if they had any questions or input about COVID-19 that they would like her to submit to Mayor Lightfoot. She noted that she has also been following Lake County's information on the Corona Virus. The Village is putting an emergency plan together, and has put information on the virus onto the webpage.
COMMITTEE REPORTS – EMERGENCY MANAGEMENT
Chairwoman Patel reported that the Committee discussed the Corona Virus situation. They are putting together a list of healthcare workers from the Village. Executive Assistant/Deputy Clerk Moeller contacted the SB Park District about NIMS (National Incident Management System) training, and the Park is interested in participating.
Brief discussion ensued on the COVID-19 and public health. Trustee Stagno noted that in his recent travels to Asia, all the countries were doing some preliminary testing for fever, but that O'Hare had not implemented even a minimal check.
RESOLUTION R-2020-1958
Resolution Amending Resolution No. 2020-1952, Authorizing an Extension of an Intergovernmental Agreement by and between Starwood Retail Property Management, LLC and The Village of South Barrington to Regulate Traffic and Parking in The Arboretum of South Barrington
MOTION to AMEND RESOLUTION NO. 2020-1952, AUTHORIZING AN EXTENSION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN STARWOOD RETAIL PROPERTY MANAGEMENT, LLC AND THE VILLAGE OF SOUTH BARRINGTON TO REGULATE TRAFFIC AND PARKING IN THE ARBORETUM OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Kerman. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried
ORDINANCE 0-2020-1226
Ordinance Amending Chapter 6 Entitled “Small Wireless Facility Construction in Rights-of-Way” of Title 7 Entitled “Public Ways and Property" of the Village Code of Ordinances for the Village of South Barrington
MOTION to AMEND CHAPTER 6 ENTITLED “SMALL WIRELESS FACILITY CONSTRUCTION IN RIGHTS-OF-WAYS" OF TITLE 7 ENTITLED “PUBLIC WAYS AND PROPERTY” OF THE VILLAGE CODE OF ORDINANCES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Guranovich. DISCUSSION: Trustee Abbate noted that this was a very lengthy ordinance. President McCombie agreed, but added that the existing ordinance did not provide the Village with as much protection. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
ORDINANCE 0-2020-1227
Ordinance Amending Title 3 Entitled “Business Regulations” and Add Chapter 19 Entitled “Licensing of Single Family Rental Properties" to the Village Code of Ordinances for the Village of South Barrington
MOTION to AMEND TITLE 3 ENTITLED “BUSINESS REGULATIONS" AND ADD CHAPTER 19 ENTITLED "LICENSING OF SINGLE FAMILY RENTAL PROPERTIES” TO THE VILLAGE CODE OF ORDINANCES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Kerman. SECONDED by Trustee Abbate. DISCUSSION: President McCombie noted that Building Officer Moreland had made some changes and distributed a handout to explain those. Building Officer Moreland suggested adding "or any part thereof" when talking about a single family dwelling, and also defined the term “boarding rooms”. He also suggested that enforcement of the proposed Ordinance be under the Building Officer duties rather than the Village Administrator. Brief discussion ensued on the issues of short-term rentals, in general and South Barrington specifically. Joe Roth, of the Illinois Association of Realtors, commented on some issues and offered to review the ordinance. President McCombie asked the Board about changes to the proposed ordinance; Board consensus was to include the Building Officer's suggestions and approval of Ordinance pending Attorney review.
AMENDED MOTION TO INCLUDE BUILDING OFFICER MORELAND'S COMMENTS AND AMEND TITLE 3 ENTITLED “BUSINESS REGULATIONS” AND ADD CHAPTER 19 ENTITLED "LICENSING OF SINGLE FAMILY RENTAL PROPERTIES” TO THE VILLAGE CODE OF ORDINANCES FOR THE VILLAGE OF SOUTH BARRINGTON PENDING ATTORNEY REVIEW was made by Trustee Kerman. AMENDED MOTION SECONDED by Trustee Abbate. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
RESOLUTION R-2020-1959
Resolution Concurring in the Appointment and Issuance of a Letter of Employment to Dylan Guo for Seasonal Part-Time Position for The Conservancy President McCombie stated that Conservancy Chairwoman Diane Bodkin recommended Dylan Guo, whom Chairwoman Bodkin had worked with before, for this position.
MOTION to CONCUR IN THE APPOINTMENT AND ISSUANCE OF A LETTER OF EMPLOYMENT TO DYLAN GUO FOR A TEMPORARY PART-TIME POSITION FOR THE VILLGE OF SOUTH BARRINGTON was made by Trustee Patel. SECONDED by Trustee Kerman. DISCUSSION: Trustee Abbate stated that Dylan Guo is a very nice young man. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried
BACOG President McCombie referred to the submitted report. Trustee Abbate referred to the report that BACOG maintains tracking bills that have been filed in the Illinois House and Senate, and noted that it is packed with information.
SWANCC Representative Abbate reported that SWANCC continues to host document shredding programs. Trustee Patel asked about the Styrofoam recycling program; Administrator Palmer stated that there will be totes for both Styrofoam and cork by the generator in back of the Village Hall. COMMITTEE REPORTS - BUILDING & ZONING Chairman Guranovich reported that there was no meeting this month.
COMMITTEE REPORTS - FINANCE
Chairman Stagno recapped the last Committee meeting, which included discussion of the budget, IMRF accounts, The Arboretum, and Village monument signs. RESOLUTION R-2020-1960 Resolution Authorizing and Accepting a Proposal by and between Lauterbach & Amen, LLP and The Village of South Barrington for Auditing Services to the Village of South Barrington
MOTION to AUTHORIZE AND ACCEPT A PROPOSAL BY AND BETWEEN LAUTERBACH & AMEN, LLP AND THE VILLAGE OF SOUTH BARRINGTON FOR AUDITING SERVICES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Patel. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
COMMITTEE REPORTS - LEGAL & HUMAN RESOURCES
Chairman Stagno reported that the Committee reviewed the Personnel Policy manual.
COMMITTEE REPORTS - PUBLIC SAFETY
Chairman Abbate introduced tonight's agenda items, noting that the Committee is grateful the employees want to keep working with the Village.
ORDINANCE 0-2020-1228
Ordinance Amending Section 5-1-7 Entitled "Mandatory Retirement Age", of Chapter 1 Entitled "Police Department”, of Title 5 Entitled “Police Regulations" of the Village Code of Ordinances for the Village of South Barrington
MOTION to AMEND SECTION 5-1-7 ENTITLED “MANDATORY RETIREMENT AGE”, CHAPTER 1 ENTITLED “POLICE DEPARTMENT” OF TITLE 5 ENTITLED “POLICE REGULATIONS" OF THE VILLAGE CODE OF ORDINANCES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Alvarado. DISCUSSION: Trustee Patel identified a scrivener's error of descriptive words vs. written number; Executive Assistant/Deputy Clerk Moeller will correct the type. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
ORDINANCE 0-2020-1229
Ordinance Amending Chapter 5 Entitled "Tobacco and Alternative Nicotine Products", of Title 3 Entitled "Business Regulations” of the Village Code of Ordinances for the Village of South Barrington
MOTION to AMEND CHAPTER 5 ENTITLED “TOBACCO AND ALTERNATIVE NICOTINE PRODUCTS", OF TITLE 3 ENTITLED “BUSINESS REGULATIONS" OF THE VILLAGE CODE OF ORDINANCES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Kerman. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
COMMITTEE REPORTS - PUBLIC WORKS
Chairman Kerman recapped the last Committee meeting and announced that the next Public Works meeting will be on at 2:00 p.m. on March 24th. ORDINANCE 0-2020-1230 Ordinance Rejecting All Bids for the 2020 Road Maintenance Program for the Village of South Barrington, Illinois and Awarding the Project to Schroeder Asphalt Services Inc.
MOTION to REJECT ALL BIDS FOR THE 2020 ROAD MAINTENANCE PROGRAM FOR THE VILLAGE OF SOUTH BARRINGTON AND AWARD A CONTRACT TO SCHROEDER ASPHALT SERVICES, INC. was made by Trustee Kerman. SECONDED by Trustee Patel. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
RESOLUTION R-2020-1961
Resolution Authorizing and Accepting a Proposal by and between Dejana Industries, LLC and The Village of South Barrington to Perform Street Sweeping Services for the Village of South Barrington
MOTION to AUTHORIZE AND ACCEPT A PROPOSAL BY AND BETWEEN DEJANA INDUSTRIES, LLC AND THE VILLAGE OF SOUTH BARRINGTON TO PERFORM STREET SWEEPING SERVICES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Kerman. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
ORDINANCE O-2020-1231
Ordinance to Approve and Authorize the Execution of an Intergovernmental Agreement Between The Village of South Barrington and The Metropolitan Water Reclamation District of Greater Chicago for the Usage of a Global Positioning System (GPS) Unit
MOTION to APPROVE AND AUTHORIZE THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO AND THE VILLAGE OF SOUTH BARRINGTON FOR THE USAGE OF A GLOBAL POSITIONING SYSTEM (GPS) was made by Trustee Kerman. SECONDED by Trustee Abbate. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
COMMISSION REPORTS - CONSERVANCY COMMISSION
President McCombie referred to the submitted report. Trustee Kerman gave highlights of the meeting, which included a discussion on the Butterfly Garden, moving tree identification badges to the ground or outer perimeter of trees so that they are easier to read when the trees are in full bloom, and the possibility of an asphalt path or trail from the parking lot to the pond to allow wheelchair access.
MISSION REPORTS - ARCHITECTURAL CONTROL COMMISSION
President McCombie noted that the next ACC meeting would be interesting as the agenda includes discussing sign changes at The Arboretum.
COMMISSION REPORTS - PLAN COMMISSION/ZONING BOARD OF APPEALS (No report tonight.)
COMMISSION REPORTS - POLICE COMMISSION
President McCombie reported that the Village had a Police Officer, Erica Brown, resign for a new career.
STAFF REPORTS – BUILDING OFFICER
Building Officer Moreland referred to the monthly report and reported that because of light snowplowing this winter, the Village had resources remaining from Cuba Township and used their crews for tree trimming and storm sewer work. Building Officer Moreland also reported that the Village had cited two violations for property management and short-term rental policy, both of which carry substantial fines.
STAFF REPORTS - VILLAGE ENGINEER
Engineer Karney referred to her monthly report and added that there were permits for two new homes this month. She reported that a lot in Hidden Lakes may not be buildable after a septic test showed bad soil. If the weather stays warm, the weight limit on roads may soon be released.
STAFF REPORTS - CHIEF OF POLICE
Chief Roman referred to his submitted report and reported that the new records clerk was doing well and learning the job quickly.
Trustee Patel asked about a company that made a test that identified six different drugs from a saliva swab. Chief Roman had not heard about that test, and stated that any test must be certified by the State before being used by Police. Trustee Patel said that it may now be in use in Michigan. Trustee Kerman commented for the audience that the Board had voted unanimously not to allow retail cannabis stores in the Village.
STAFF REPORTS - VILLAGE CLERK (No report tonight.)
STAFF REPORTS – VILLAGE ADMINISTRATOR
Administrator Palmer reported that with fourteen snows this season, there were fifteen complaints about mailbox damage and three turf complaints. He also noted that residents will begin receiving census data in the mail as of March 12th, and that April 1st is Census Day. The count of residents is used to distribute monies to the State and Village. Administrator Palmer introduced tonight's agenda items.
RESOLUTION R-2020-1956
Resolution Adjusting the Fair Market Value of Land Pursuant to Chapter 4, entitled “Dedication of Lands for Public Use” of Title 11, entitled “Land Subdivisions” of the Village Code of Ordinances of the Village of South Barrington
MOTION to ADJUST THE FAIR MARKET VALUE OF LAND PURSUANT TO CHAPTER 4, ENTITLED “DEDICATION OF LANDS FOR PUBLIC USE” OF TITLE 11, ENTITLED “LAND SUBDIVISIONS” OF THE VILLAGE CODE OF ORDINANCES OF THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Kerman. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
RESOLUTION R-2020-1957
Resolution Amending Certain Sewer and Water Utility Rates for the Village of South Barrington
MOTION to AMEND CERTAIN SEWER AND WATER UTILITY RATES FOR THE VILLAGE OF SOUTH BARRINGTON was made by Trustee Abbate. SECONDED by Trustee Patel. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried.
Administrator Palmer commented that SWANCC is a good resource for information on paint and other recycling questions.
President McCombie announced that there would be an Executive Session tonight, so the Board would continue with latter items on the agenda now while still in open session.
OLD BUSINESS (None)
NEW BUSINESS (None)
BOARD MEMBER COMMENTS AND ANNOUNCEMENTS
Trustee Kerman asked the audience for comments about the new Village logo; there were no comments. Staff presented a short video by Cook County Commissioner Kevin Morrison about the census. President McCombie referred to the list of upcoming meetings, and announced a short time to clear the room before Closed Session.
EXECUTIVE SESSION
MOTION to MOVE TO CLOSED SESSION TO CONSIDER THE
APPOINTMENT, COMPENSATION, AND EMPLOYMENT PURSUANT TO 5 ILCS 120/2(c)(1); COLLECTIVE BARGAINING PURSUANT TO 5 ILCS 102/2(c)(2); AND/OR PENDING OR IMMINENT LITIGATION PURSUANT TO 5 ILCS 120/2(c)(11) AND TO INVITE BUILDING OFFICER MORELAND, FINANCE DIRECTOR BODIE, ADMINISTRATOR PALMER AND POLICE CHIEF ROMAN INTO EXECUTIVE SESSION was made by Trustee Abbate. SECONDED by Trustee Kerman. There was no further discussion. Roll call was taken: AYES: Abbate, Alvarado, Guranovich, Kerman, Patel, Stagno NAYS: (None) ABSTAIN: (None) ABSENT: (None) Motion carried and the Board moved into Closed Session at 8:46 p.m.
The Board resumed the regular meeting at 9:41 p.m. and called Chief Roman back to the room. Clerk Wood took roll: Present: President: Paula McCombie
Trustees: Joseph Abbate, Edgar Alvarado, Steve Guranovich,
Bernard Kerman, Hina Patel, Anthony Stagno A quorum was present. Also present were Police Chief Tom Roman and Village Attorney Don Storino.
Chief Roman reported that the Major Crime Assistance Team (MCAT) would like to have one of our officers on a task force. The Village would be paying the officer's salary while he was on the special project. Brief discussion ensued. Board consensus was to allow the officer to work with the task force.
ADJOURNMENT
MOTION to ADJOURN was made by Trustee Kerman. SECONDED by Trustee Stagno. There was no further discussion. By unanimous voice vote, the motion carried, and the meeting adjourned at 9:50 p.m.
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