Village of Northbrook Board of Trustees met Jan. 14.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Sandra Frum | Village President | Present | |
| Kathryn Ciesla | Trustee | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | 7:40 PM |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Dec 10, 2019 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl
4. PUBLIC COMMENT TIME
5. MANAGER'S REPORT
There is a new State Law that’s been passed in Springfield regarding harassment and discrimination which will require the Village to change the SOPs but will also involve a Resolution.
The item will be placed on the January 28th agenda for Board approval.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Ciesla moved to approve Class A and B Warrants for December 1, 2019 through December 15, 2019 totaling $1,607,153.55 and Warrants dated December 16, 2019 through December 31, 2019 totaling $2,544,349.69.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl
B. Review of Frontage Deposit List Dated December 14, 2019
Trustee Ciesla Moved to approve Frontage Deposit Refunds dated December 30, 2019 totaling $15,100.00.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl
C. Review and Approval of Payments to be Made
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl
D. Review of Frontage Deposit List Dated December 30, 2019
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl
7. PRESIDENT'S REPORT
A. Consideration and Approval of Village President's Appointment to Fill a Vacancy in the Office of Village Trustee
President Frum announced the appointment of Trustee Dan Pepoon to fulfill the term left vacant by Jason Han.
President Frum asked the Board if at the next Board Meeting, they could interview two candidates for the Plan Commission and would they prefer the end of the meeting or beforehand.
The Board agreed to do it after the next Board Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl
B. Swearing In of New Trustee Dan Pepoon
C. Swearing in of New Police Officer David Svehla
D. Appointments to Board Committees
RESULT: APPROVED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
E. RESOLUTION NO. 2020-1
A Resolution Appointing a Representative to the Regional Emergency Dispatch (RED) Center Board of Directors
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Kathryn Ciesla, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
F. A Report on the Community Relations Commission's Northbrook Cares Project
Bruce Doughty, Chair of the Community Relations Commission, provided a presentation on the Northbrook Cares Project.
Green Moment - Dale Duda, Representative of the Environmental Quality Commission, spoke about residential deicing called “Be Part of the Solution” regarding the spreading of rock salt and how it is not good for the environment.
8. CONSENT AGENDA
RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon
ABSTAIN: Frum
A. RESOLUTION NO. 2020-2
A Resolution Approving an Agreement with Fish Transportation Group and Gewalt Hamilton Associates for Traffic Studies in the Downtown
B. RESOLUTION NO. 2020-3
A Resolution Approving an Agreement with Hitchcock Design Group Inc. for Design Studies in the Downtown
C. RESOLUTION NO. 2020-4
A Resolution Approving a Plat of Dedication and Transfer, Assignment, and Assumption of Annexation Agreement (1603-1609 Techny Road)
D. RESOLUTION NO. 2020-5
A Confirming Resolution Approving the Renewal of Barracuda Systems Annual Maintenance Contract
E. RESOLUTION NO. 2020-6
A Resolution Approving the Establishment of a Retirement Health Care Funding Plan Pursuant to the Police Sergeant Agreement by and between the Village and the Combined Counties Police Association
F. ORDINANCE NO. 2020-1
Amend Annual Fee Ordinance To Increase the Number of Class A Liquor Licenses – Father & Son Food Products LLC, dba Catering by Marcellos
G. ORDINANCE NO. 2020-2
An Ordinance Amending the Annual Fee Ordinance Regarding Parking Regulations on Shermer Road
COMMITTEE REPORTS
9. FINANCE
Nothing to report.
10. PUBLIC WORKS
None.
11. PLANNING/ZONING
A. Public Hearing for Docket No. BOT-19-07 - Special Permit Renewal for Vapor 4 Life at 4080 Commercial Avenue Suite A
Swati Pandey reported this is a public hearing for Docket No. BOT-19-07 a Special Permit renewal for Vapor 4 Life at 4080 Commercial Avenue, Suite A. This business operates a wholesale distribution business for vapor products and supplies in Sky Harbor. The subject property is zoned I-1, Restricted Industrial. The office and warehouse component of the business is a permitted use on the property. In 2017, the applicant requested and was granted approval to allow a 550 sq. ft. accessory retail area to sell their products, which is otherwise not a permitted use in the I-1 District. The Ordinance 2017-37 approved the use with conditions, one of which was a term expiring on January 31, 2020 for which the applicant has returned to request a renewal of the Special Permit. The other two conditions included the floor plan which restricts the area to 550 sq. ft. and the restriction to the sale to clients above the age of 18. The tenant has stated they will remain in compliance and that the use has not changed; there are no new services added to their business. The client also stated that due to the State Law, they are not selling to anyone under the age of 21.
Motion and second to close the public hearing. All in favor.
Trustee Collison (Mic not on)
Trustee Ciesla had no questions.
Trustee Israel had no questions but requested the Ordinance state “21” instead of “18”. Trustee Ross also had no questions.
Trustee Hebl wanted to know how online sales are verified to check that the purchaser is 21 years old. Melanie Milin, Sr. Vice President of HR Finance Operations, Vapor 4 Life, stated that just like Jewel (grocery store) there is layered age verification in place prior to checkout during an online purchase.
Trustee Pepoon had no questions.
Motion and second to approve with the customer age amended to be 21. Approved on a roll call vote.
ORDINANCE NO. 2020-3
An Ordinance Approving the Renewal of Ordinance No. 17-37 Granting Accessory Retail Sales in the I-1 District (Vapor 4 Life – 4080 Commercial Avenue) (Plan Commission Docket NO. BOT- 19-07)
Approved with amendment.
RESULT: ADOPTED [4 TO 2]
MOVER: Bob Israel, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Israel, Collison, Ross, Pepoon
NAYS: Ciesla, Hebl
ABSTAIN: Frum
C. Public Hearing for Docket BOT-19-08: 201 Huehl Special Permit Renewal for T-Mobile
Swati Pandey stated that this is a request to renew an existing Special Permit, Ordinance No. 12-18 to allow the continued operation of wireless internet equipment on the Village water tower. The property is zoned I-1 Restricted Industrial. The equipment is only being swapped in its existing location.
Motion and second to close the public hearing. All in favor.
President Frum asked why the renewal term request was limited to a five year term. Trustee Collison also asked regarding the term for renewal and if it should be extended beyond five years.
Mike Howley, on behalf of T-Mobile, stated that when this was first approved it was approved with a five-year renewable term. The lease on the property is at least twenty years and they would be agreeable to a term for the special permit to coincide with the term of their lease.
President Frum and other Trustees agreed to extend the term to coincide with the term of the lease.
Trustee Hebl asked how often the equipment is inspected. Mr. Howley responded that a technician visits the site once every month or once every two months. If there was damage from a storm or high winds, there is an indicator that would report that, and a technician would be sent out.
Trustee Ciesla asked how often is the equipment swapped out based on change in technology. Mr. Howley stated mostly every two years and every year in some cases.
Trustee Israel, Trustee Ross and Trustee Pepoon had no questions.
Motion and second to pass the permit with a term to run with the lease. Approved on a roll call.
D. ORDINANCE NO. 2020-4
An Ordinance Approving the Renewal of a Special Permit for Personal Wireless Service Antennas Located on a Public Water Tower Structure (T-Mobile Central, LLC – 201 Huehl Road) (Plan Commission Docket No. BOT-19-08)
RESULT: ADOPTED [6 TO 0]
MOVER: Muriel Collison, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon
ABSTAIN: Frum
E. An Ordinance Approving the Renewal of a Special Permit for Personal Wireless Service Antennas Located on a Public Water Tower Structure (T-Mobile Central, LLC – 201 Huehl Road) (Plan Commission Docket No. BOT-19-08)
RESULT: ADOPTED [4 TO 2]
MOVER: Muriel Collison, Trustee
SECONDER: Bob Israel, Trustee
AYES: Ciesla, Israel, Collison, Ross
NAYS: Hebl, Pepoon
ABSTAIN: Frum
F. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review - 3139 Dundee Road - Special Permit for a Music School
Swati Pandey stated that subject property is located at the White Plains Shopping Center on the southeast side of Landwehr and Dundee Road. The property is zoned C-2 Neighborhood Commercial. The applicant, School of Rock, is proposing a music school in the shopping center. The tenant unit is approximately 3,000 sq. feet. Any music school in the C-2 District requires a Special Permit if it is over 2,500 sq. feet. The Music School would be offering lessons to kids of ages four and above and to adults as well. The lessons would be both one-on-one and group. The group sizes can vary from about eight to fifteen students, with a maximum of twenty students. The hours of operation include Monday through Friday from 2:00 p.m. to 8:30 p.m., Saturday 11:00 a.m. to 4:00 p.m. and closed on Sunday. There would be a maximum at any given point of about ten employees on the property. The applicant has also stated that they would have occasional special events in the facility, i.e., birthday parties, recitals, orientations, etc. The applicant has provided a drop off and pick up policy for kids that would be attending the music lessons, which includes that the younger children would be signed in and signed out by a parent or guardian and older children would be allowed to be dropped off at the curb. The applicant stated that they would monitor the pick-up and drop off and would also educate their clients about their policies periodically. The parking requirement for this use is sixteen spaces on this property and there are about 470 spaces on the property.
Trustee Collison is concerned about the pick-up/drop off policy and the vagueness about "younger children", questioning what ages that includes.
Trustee Ciesla would like to know what the term is for other uses similar to this and also further clarity on the drop-off/pick-up policy.
Trustee Israel thinks this would be a great use.
Trustee Ross found this to be a good use on the property.
Trustee Hebl feels this would be great and compliment the neighboring businesses. Trustee Pepoon had no questions.
President Frum agrees with the concern about the drop off policy and would like the term to coincide with the Applicant’s lease.
12. COMMUNITY
13. PUBLIC SAFETY
14. LEGISLATION AND COMMUNICATION
15. REMARKS FOR THE GOOD OF THE ORDER
16. CLOSED SESSION
17. ADJOURN
Trustee Israel moved, seconded by Trustee Pepoon to adjourn at 8:25 p.m. On voice vote, all were in favor.
http://northbrookil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=1463&Inline=True
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