The village of Palatine Committee of the Whole met Sept. 12 to award a street resurfacing contract.
Here are the meeting's minutes, as provided by the committee:
VILLAGE OF PALATINE VILLAGE HALL - COUNCIL CHAMBERS 200 E. WOOD STREET PALATINE, IL 60067-5339 – (847) 359-9050 http://www.palatine.il.us VILLAGE COUNCIL & COMMITTEE OF THE WHOLE MINUTES SEPTEMBER 12, 2016 Regular Meeting 7:00 PM VILLAGE OF PALATINE Page 1 I. ROLL CALL – Time: 7:12 PM Attendee Name Title Status Arrived Jim Schwantz Mayor Present Tim Millar District 1 Councilman Present Scott Lamerand District 2 Councilman Present Doug Myslinski District 3 Councilman Present Greg Solberg District 4 Councilman Present Kollin Kozlowski District 5 Councilman Present Brad Helms District 6 Councilman Present Also Present: Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Village Engineer Mike Danecki, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Human Resources Pam Jackson and Police Chief Alan Stoeckel II. PLEDGE TO THE FLAG Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag. III. APPROVAL OF MINUTES 1. Village Council & Committee of the Whole - Regular Meeting - September 6, 2016 - Accepted RESULT: ACCEPTED [UNANIMOUS] MOVER: Tim Millar, District 1 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms IV. MAYOR'S REPORT – Time: 7:13 PM 1. Recognition of the Bulletproof Vest Donation to the Palatine Police Department's K9 Unit - Mayor Schwantz and Police Chief Stoeckel expressed gratitude to members of the Woodlawn Middle School in Long Grove who, after completing a CSI course at Minutes September 12, 2016 VILLAGE OF PALATINE Page 2 Harper, raised funds to purchase a bullet-proof vest for K-9 partner, Puma. Palatine Officer Joe Christians and Puma accepted the gift. 2. As Submitted - September 16 - 18: Palatine Rotary’s Oktoberfest Downtown Palatine (corner of Smith & Slade Streets) Friday: 5 PM - Midnight Saturday: Noon - Midnight Sunday: Noon - 6 PM Saturday, September 17: O2 Glow Night Walk Twin Lakes, 5:30 - 9:30 PM Sunday, September 18: The Bridge Oktoberfest: Color Fun Run Towne Square Park, 9:45 AM - Noon Saturday, September 24: Palatine Jaycees Family Field Day Falcon Park Recreation Center and Field, 10 AM - Noon Saturday, October 1: Quest Academy's Knights on the Run Family 4K Quest Academy - West Campus, 8:15 - 11 AM Saturday, October 1: Clearbrook Guardians Fall Casino Night Clearbrook Getz Building, 5 PM - Midnight V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:18 PM Recess to Committee of the Whole - Motion Carried by Voice Vote RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Brad Helms, District 6 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms VI. COMMITTEE OF THE WHOLE A. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:18 PM SCOTT LAMERAND, CHAIRMAN 1. Consider a Motion to Award a Contract for the 2016 Micro-Surfacing Program - Approved by Voice Vote (Council District: Multiple) Minutes September 12, 2016 VILLAGE OF PALATINE Page 3 Public Works Director Matt Barry explained micro-surfacing extends good condition of relatively new pavements an additional 5-8 years at one-fourth the cost of resurfacing. Barry recommended awarding the 2016 Micro-Surfacing Program contract to the low compliant bidder to resurface five streets to, AC Pavement Striping Company of Elgin Illinois, in the amount of $70,371.54 RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Jim Schwantz, Mayor SECONDER: Doug Myslinski, District 3 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms 2. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Wilke Road Water Main Replacement - Approved by Voice Vote (Council District: Five) Public Works Director Matt Barry explained the proposed engineering services to prepare for the replacement of the Wilke Road water main, including site surveying, County permitting, plan development, and specification preparation for bidding purposes. Barry recommended authorizing the Village Manager to execute the proposal from Robinson Engineering of Itasca, Illinois for design engineering services for the Wilke Road Water Main Replacement in the amount of $29,450. RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Kollin Kozlowski, District 5 Councilman SECONDER: Scott Lamerand, District 2 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms 3. Consider a Motion to Reject all Bids for the Village's 2016 Water Main Extensions Project - Approved by Voice Vote (Council District: One) Public Works Director Matt Barry reported that during a required monthly test Well #6 near Harper College developed a leak. Repairs to Well #6 take priority over the 2016 Water Main Extension Project (which can be added to the 2017 Budget); therefore, rejecting the 2016 Water Main Extension bids would allow resources to be placed toward essential repair of Well #6. RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Tim Millar, District 1 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms Minutes September 12, 2016 VILLAGE OF PALATINE Page 4 4. As Submitted - Councilman Myslinski thanked staff for clear communications with residents in District 3 regarding the water main replacement along Cunningham. B. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:21 PM GREG SOLBERG, CHAIRMAN 1. Consider a Motion Canceling the September 19, 2016 Regular Village Council & Committee of the Whole Meeting and Authorizing the Village Manager to Sign the Warrant List for September 19, 2016 - Approved by Voice Vote Due to few agenda items, Village Manager Reid Ottesen recommended canceling the September 19, 2016 Regular Village Council & Committee of the Whole meetings and authorizing the Village Manager to sign the September 19, 2016 warrant. RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Jim Schwantz, Mayor SECONDER: Brad Helms, District 6 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms 2. As Submitted - Nothing was submitted. C. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:23 PM TIM MILLAR, CHAIRMAN 1. As Submitted - Nothing was submitted. D. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:23 PM KOLLIN KOZLOWSKI, CHAIRMAN 1. As Submitted - Nothing was submitted. E. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:23 PM DOUG MYSLINSKI, CHAIRMAN 1. As Submitted - Nothing was submitted. Minutes September 12, 2016 VILLAGE OF PALATINE Page 5 F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:23 PM BRAD HELMS, CHAIRMAN 1. As Submitted - Nothing was submitted. VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:23 PM Reconvene the Village Council Meeting - Motion Carried by Voice Vote RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Doug Myslinski, District 3 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms VIII.MOTION TO APPROVE THE CONSENT AGENDA – Time: 7:24 PM All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. RESULT: ADOPTED BY ROLL CALL [UNANIMOUS] MOVER: Scott Lamerand, District 2 Councilman SECONDER: Brad Helms, District 6 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms 1. Consider a Motion to Award a Contract for the 2016 Micro-Surfacing Program - Approved (Council District: Multiple) 2. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Wilke Road Water Main Replacement - Approved (Council District: Five) 3. Consider a Motion to Reject all Bids for the Village's 2016 Water Main Extensions Project - Approved (Council District: One) 4. Consider a Motion Canceling the September 19, 2016 Regular Village Council & Committee of the Whole Meeting and Authorizing the Village Manager to Sign the Warrant List for September 19, 2016 - Approved Minutes September 12, 2016 VILLAGE OF PALATINE Page 6 5. Consideration of a Resolution Authorizing the Release of the Letter of Credit for Ravinia Estates/Nick's Subdivision No. 2 - Adopted by Roll Call (Council District: Five) Resolution # R-30-16 IX. REPORTS OF STANDING COMMITTEE A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE GREG SOLBERG, CHAIRMAN 1. As Submitted - No Report B. BUSINESS FINANCE & BUDGET COMMITTEE TIM MILLAR, CHAIRMAN 1. As Submitted - No Report C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE KOLLIN KOZLOWSKI, CHAIRMAN 1. As Submitted - No Report D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE DOUG MYSLINSKI, CHAIRMAN 1. As Submitted - No Report E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE SCOTT LAMERAND, CHAIRMAN 1. As Submitted - No Report F. POLICE POLICY & CODE SERVICES COMMITTEE BRAD HELMS, CHAIRMAN 1. As Submitted - Minutes September 12, 2016 VILLAGE OF PALATINE Page 7 No Report X. REPORTS OF THE VILLAGE OFFICERS – Time: 7:24 PM A. VILLAGE MANAGER 1. As Submitted - No Report B. VILLAGE CLERK 1. As Submitted - Clerk Duer encouraged residents to register to vote and reported that potential candidates for local board positions are circulating petitions to have their names on the ballot for the April Consolidated Election. C. VILLAGE ATTORNEY 1. As Submitted - No Report XI. CLOSED SESSION AS REQUIRED No Closed Session required XII. RECOGNITION OF AUDIENCE – Time: 7:27 PM John Dougherty, 858 W. Hillside, stated he has drainage problems from neighbor who built a landscape wall over a year ago causing flooding in his sceptic field. Patrick Brankin stated this is pending litigation; therefore, no comment can be made. XIII.ADJOURNMENT – Time: 7:27 PM Adjourn the Village Council Meeting - Motion Carried by Voice Vote RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Doug Myslinski, District 3 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms Submitted by: Margaret R. Duer Village Clerk
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