Northbrook welcome sign | WikipediA
Northbrook welcome sign | WikipediA
Village of Northbrook Committee of the Whole met Sept. 10
Here are the minutes provided by the committee:
1. ROLL CALL
Attendee Name Title Status
Kathryn Ciesla Village President Present
Robert Israel Trustee Absent
Heather Ross Trustee Present
Daniel Pepoon Trustee Absent
Johannah Hebl Trustee Present
Joy Ebhomielen Trustee Present (arrived late)
Michelle Kohler Trustee Present
Also Present: Village Manager, Cara Pavlicek Assistant to the Village Manager, Sam Reiss Communications Manager, Nicholas Glenn Deputy Director of DPS, Michaela Kohlstedt Chief Financial Officer, Steve Drazner
2. MINUTES APPROVAL
A August 27, 2024 Committee of the Whole Minutes for Approval
RESULT: APPROVED [4 – 0]
MOVER: Heather Ross, Trustee
SECONDER: Michelle Kohler, Trustee
AYES: Ross, Hebl, Ebhomielen, Kohler
NAYES: None
ABSTAIN: Kathryn Ciesla, President
ABSENT: Robert Israel, Trustee and Daniel Pepoon, Trustee
3. DISCUSSION TOPICS
B Discussion Related to Contractual Professional Services for the Annual Independent Financial Audit
CFO Drazner opened the discussion by stating the contract for the Village audit will expire at the end of the fiscal year. CFO Drazner recommends renewing the current contract but seeks the Board’s input stating alternatively he is ready to issue a request for proposals (RFP).
Trustee Ross questioned if the Village should seek other proposals in order to receive the audit from another company. Trustee Kohler asked if the Village was interested in using another company to view the audit with fresh eyes. She asked if it had to be a four-year contract.
CFO Drazner answered that another option is for a contract could be written for three years with an optional two years.
Trustee Hebl asked about the costs. CFO Drazner answered that the Village always seeks to be fiscally responsible.
Trustee Hebl stated she supports CFO Drazner’s recommendation and is comfortable with a three- or four-year contract with the current auditor.
Trustees Ross and Hebl do not question the auditor’s work but question the use of
the same account auditor for so many years. They recommended a three-year contract.
It was consensus for CFO Drazner negotiate a three-year contract with Lauterbach & Amen for future consideration.
4. REMARKS FOR THE GOOD OF THE ORDER – None
5. CLOSED SESSION
A motion by Trustee Ross and seconded by Trustee Kohler to go into closed session to discuss minutes pursuant to 5 ILCS 120/(c) (21) and discuss personnel pursuant to 5 ILCS 120/(c) (1).
RESULT: CONVENE INTO CLOSED SESSION AT 6:17 P.M. [4 – 0]
MOVER: Heather Ross, Trustee
SECONDER: Michelle Kohler, Trustee
AYES: Ross, Hebl, Ebhomielen, Kohler
NAYES: None
ABSTAIN: Kathryn Ciesla, President
ABSENT: Robert Israel, Trustee and Daniel Pepoon, Trustee
RESULT: RECONVENE INTO OPEN SESSION AT 7:32 P.M. [4 – 0]
MOVER: Heather Ross, Trustee
SECONDER: Michelle Kohler, Trustee
AYES: Ross, Hebl, Ebhomielen, Kohler
NAYES: None
ABSTAIN: Kathryn Ciesla, President
ABSENT: Robert Israel, Trustee and Daniel Pepoon, Trustee
6. ADJOURN
RESULT: ADJOURN AT 7:32 P.M. [4 – 0]
MOVER: Johannah Hebl, Trustee
SECONDER: Heather Ross, Trustee
AYES: Israel, Ross, Hebl, Kohler
NAYES: None
ABSTAIN: Kathryn Ciesla, President
ABSENT: Daniel Pepoon, Trustee and Joy Ebhomielen, Trustee
https://northbrook-il.granicus.com/DocumentViewer.php?file=northbrook-il_d92d11ee96e7ccea3c8d5c27e8faac74.pdf&view=1
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