North Cook News

Village of Northbrook Board of Trustees met Aug. 13

Here are the minutes provided by the board:

1. ROLL CALL

Attendee Name Title Status

Kathryn Ciesla Village President Present

Robert Israel Trustee Present

Heather Ross Trustee Present

Daniel Pepoon Trustee Present

Johannah Hebl Trustee Present

Joy Ebhomielen Trustee Present

Michelle Kohler Trustee Present

2. PLEDGE OF ALLEGIANCE

3. MINUTES APPROVAL

A. July 23, 2024 Regular Board Meeting Minutes for Approval

RESULT: APPROVED [6 – 0]

MOVER: Robert Israel, Trustee

SECONDER: Daniel Pepoon, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

4. PUBLIC COMMENT TIME

John Link, resident thanked the board for helping with coordinating the parking and noise issues related to Oak Lane Park.

5. MANAGER'S REPORT

Village Manager Cara Pavlicek recognized several summer interns for their hard work.

On August 12, the 2024 Local Drainage Assistance Improvements began.

Chole, the police dog is taking a six-week leave due to medical issues.

Deputy Fire Chief Matt Vanderweel gave an update on the Village’s ISO (Insurance Services Office) maintaining its Class 1 rating.

Assistant to the Village Manager, Sam Reiss gave an update on the transition/implementation to LRS for refuse/recycling services for the Village; beginning on September 1st.

6. WARRANT LIST

A. Review and Approval of Escrow Deposits/Performance Bond Refunds Processed Between July 16, 2024 - July 31, 2024 in the amount of $90,372.76.

RESULT: APPROVED [6 – 0]

MOVER: Robert Israel, Trustee

SECONDER: Daniel Pepoon, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

B. Review and Approval of Payments Processed Between July 16, 2024 – July 31, 2024 in the amount of $3,864,454.72.

RESULT: APPROVED [6 – 0]

MOVER: Robert Israel, Trustee

SECONDER: Daniel Pepoon, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

7. PRESIDENT'S REPORT

President Ciesla encouraged the public to visit the new Tesla facility and buy tickets for Brew Fest scheduled for September 7, 2024. Furthermore, National Night Out was a great success.

Community Moment

Sustainability Commissioner, Ying Wang discussed food waste in America. Household food waste contributes to 43% of the total value of the chain food waste/loss; the annual cost is $27 million.

President Ciesla read an ordinance approving a real estate Purchase & Sale Agreement with Glenkirk, for the property located at 3504 Commercial Avenue to relocate the Fleet Maintenance Garage.

A. An Ordinance Approving a Real Estate Purchase and Sale Agreement with Glenkirk for 3504 Commercial Avenue

RESULT: APPROVED [6 – 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Heather Ross, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None 

President Ciesla read an ordinance approving a real estate Purchase & Sale Agreement for the property located at 820 Dundee Road for a future Fire Station 11 site.

B. An Ordinance Approving a Real Estate Purchase and Sale Agreement for 820 Dundee Road

RESULT: APPROVED [6 – 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Joy Ebhomielen, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

President Ciesla read a motion accepting the recommendations of the Ad Hoc Housing Committee and directing staff to prepare the necessary actions for Village Board approval.

Trustee Ross discussed how the Ad Hoc Committee met several times with consultants to draft recommendations for the Village Board to consider. She provided a brief overview of the recommendations the Village Board should consider.

C. A Motion Accepting the Recommendations of the Ad Hoc Housing Committee and Directing Staff to Prepare the Necessary Actions for Village Board Approval

RESULT: APPROVED [6 – 0]

MOVER: Heather Ross, Trustee

SECONDER: Robert Israel, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

D. Commission Appointments & Reappointments

RESULT: APPROVED [6 – 0]

MOVER: Michelle Kohler, Trustee

SECONDER: Johannah Hebl, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None 

8. CONSENT AGENDA

RESULT: APPROVED [6 – 0] ITEMS A – F

MOVER: Joy Ebhomielen, Trustee

SECONDER: Daniel Pepoon, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

A. Resolution 2024-R-119 Authorizing an Agreement for Construction Oversight Services for the Shermer Road Corridor Improvements Project with Atlas Engineering Group, Ltd of Deerfield, IL

B. Resolution 2024-R-120 Authorizing an Agreement for Phase I Engineering Services for Walters Avenue Corridor Improvements with Kimley-Horn and Associates, Inc. of Warrenville, Illinois

C. Resolution 2024-R-121 Authorizing the Execution of a Joint Funding Agreement with the Illinois Department of Transportation for Grant Funding for Construction Costs for Shermer Corridor Improvements

D. Resolution 2024-R-122 Approving a Copier Lease and Managed Print Services Agreement with Gordon Flesch Company, Inc.

E. Resolution 2024-R-123 Waiving Competitive Bidding and Approving the Purchase of Callworks Backup Equipment from Motorola Solutions, Inc. of Chicago, IL

F. Resolution 2024-R-124 Authorizing the Execution of a Contract for Renovation Work at Village Hall with Leopardo Companies, Inc. of Chicago, Illinois and Authorizing the Purchase of Furniture from Henricksen & Company, Inc. of Itasca, Illinois

9. JOINT MEETING OF THE BOARD OF TRUSTEES AND PLAN COMMISSION

A. Discussion and Review of Draft Articles in the New Zoning Code

Commissioner Elisco called the Joint Plan Commission meeting to order at 8:10 PM

ROLL CALL

Attendee Name Status

Steven Elisco Present

Mark DeBartolo Present

Jeremy Melnick Present

Allen Morgen Present

Keri Halperin Absent

Jeff Sandler Absent

Ken Walden Present

Jackie Berg, Consultant, Houseal Lavigne, discussed the first set of draft articles. She provided a brief overview of the following: project goals, scope of work, proposed changes to district articles, and district categories. She confirmed the required yard and building setback are considered the same. 

Trustee Ross spoke about an informative report she read on gentle housing density.

Ms. Berg confirmed they are only proposing changes to the minimum standards with Trustee Hebl.

Furthermore, the evaluation included condensing several districts. She provided a brief overview of proposed changes to the following districts: Office, Commercial, Industrial, Institutional & Open Space, and Overlay.

Village Manager Cara Pavlicek commented about some properties being classified as residential rather than commercial.

Ms. Berg discussed how items were distinguished in the Zoning Code with Trustee Hebl. The goal of the code revision was to make all uses consistent for easy comparison and to avoid zoning amendments.

Deputy Director Michaela Kohlstedt noted that “greater than 2,500 square feet”, could require a special permit in certain districts.

Ms. Berg discussed how the Village should thoroughly evaluate proposed text amendments. She reiterated the importance of creating consistency in the Zoning Code.

Deputy Director Kohlstedt spoke on how the Village avoids spot zoning.

President Ciesla commented on possible locations for proposed R-6 districts.

Trustee Ross commented about spacing between different zoning districts.

Ms. Berg discussed several options available to the Village, such as the special use process and overlay district.

President Ciesla commented that the process should be more user-friendly.

Ms. Berg clarified the scope of work and the formal adoption process.

Ms. Berg stated the proposed changes aim to minimize non-conformities. To note, the next set of drafts will be sent to Village staff.

Ms. Berg confirmed no changes have been proposed to the building setbacks in the Residential District. Significant changes were proposed to the Commercial District to promote a pedestrianoriented development.

RESULT: ADJOURN JOINT PLAN COMMISSION MEETING AT 9:12 P.M. [5 – 0]

MOVER: Steven Elisco, Chair

SECONDER: Mark DeBartolo, Commissioner

AYES: Elisco, DeBartolo, Melnick, Morgen, Walden

NAYES: None

ABSTAIN: None

ABSENT: Keri Halperin, Commissioner and Jeff Sandler, Commissioner

10. ADMINISTRATION AND FINANCE – None 

11. PLANNING AND ECONOMIC DEVELOPMENT – None

12. COMMUNITY AND SUSTAINABILITY – None

13. PUBLIC WORKS AND FACILITIES – None

14. PUBLIC SAFETY – None

15. COMMUNICATIONS AND OUTREACH – None

16. REMARKS FOR THE GOOD OF THE ORDER – None

17. CLOSED SESSION

A motion by Trustee Hebl and seconded by Trustee Ebhomielen to go into closed session to discuss personnel pursuant to 5 ILCS 120/(c) (1).

RESULT: CONVENE INTO CLOSED SESSION AT 9:10 P.M. [6 – 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Joy Ebhomielen, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

RESULT: RECONVENE INTO OPEN SESSION AT 10:11 P.M. [6 – 0]

MOVER: Michelle Kohler, Trustee

SECONDER: Johannah Hebl, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

18. ADJOURN

RESULT: ADJOURN AT 10:12 P.M. [6 – 0]

MOVER: Michelle Kohler, Trustee

SECONDER: Johannah Hebl, Trustee

AYES: Israel, Ross, Pepoon, Hebl, Ebhomielen, Kohler

NAYES: None

ABSTAIN: Kathryn Ciesla, President

ABSENT: None

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