North Cook News

Village of Northbrook Board of Trustees met June 25

Here is the agenda provided by the board:

1. ROLL CALL 

2. PLEDGE OF ALLEGIANCE 

3. MINUTES APPROVAL 

A. June 11, 2024 Regular Board Meeting Minutes for Approval 

4. PUBLIC COMMENT TIME 

This agenda item is reserved for members of the public who desire to address the Village Board on a topic that is within purview and jurisdiction of the Village Board, but that is not listed in another location on the agenda. If you would like to speak about a matter that is listed on the agenda, we ask that you wait until that agenda item is called, and we will give you an opportunity to speak then. If your matter is on the “Consent Agenda”, please let us know if you would like us to remove that matter so that you can speak about it. 

Anyone desiring to speak should fill out a written speaker form (located in the back of the Board Room) and submit it to the Village Clerk. “Public Comment Time” is not a forum for open dialogue or engagement with members of the Village Board. Rather, it is intended as an opportunity for you to make comments to the Village Board. While the Village Board will not immediately respond to public comments at this meeting, or engage in a back and forth discussion during the meeting, please be assured that the Board is actively listening to all comments, thoughts, and suggestions. 

All speakers will be limited to a total of three minutes. We request that everyone be respectful, civil, and non-repetitive; and we ask that members of the audience refrain from applauding or making any other comments during or after any speaker. Thank you for your understanding and taking the time to contribute to the success of our community. 

5. MANAGER'S REPORT 

6. WARRANT LIST 

A. Review and Approval of Escrow Deposits/Performance Bond Refunds Processed Between June 1, 2024- June 15, 2024 

B. Review and Approval of Payments Processed Between June 1, 2024 - June 15, 2024 

7. PRESIDENT'S REPORT 

Community Moment 

8. CONSENT AGENDA 

The matters listed for consideration on the Consent Agenda are matters that appear to have the unanimous support of the Board of Trustees. The Village President will review, designate the resolution or ordinance number for passage and then inquire if any member of the Board or member of the public objects to any item on the Consent Agenda. If any objections are raised, the matter will be removed from the Consent Agenda and relocated to a location on this agenda for consideration during the appropriate Board Committee report. If no objection is voiced, the Village President will request a motion and second for passage of all items listed. The resultant roll call vote on the Consent Agenda will be applicable to each individual agenda item. 

A. A Resolution Approving the Third Amendment to the Police Services Towing Contract with Gene's Village Towing, Inc. of Wheeling, IL 

The Village has a Towing Services Contract with Gene's Village Towing, Inc. of Wheeling, IL to provide towing services to any citizens in need of their services. As allowed for in the original agreement, Gene's Village Towing is asking for a rate increase comparable and/or lower than many competitors. 

B. A Resolution Authorizing an Agreement for the FY 24/25 Local Drainage Improvements with Santucci Plumbing, Inc. of Northbrook, IL 

The Village of Northbrook seeks to address locations where minor infrastructure improvements can assist in mitigating nuisance flooding in public right-of-way. 

C. An Ordinance Authorizing the Purchase of Police Department Replacement Vehicles from Currie Motors of Frankfort, IL and Authorizing the Disposal of Surplus Vehicles 

The Village is seeking to replace two Police Department patrol vehicles, as budgeted for in the FY 25 Annual Budget and planned for through the Village's Capital Improvement Plan. 

D. A Resolution Amending Section 5 of the Employee Handbook 

The proposed amendments revise how accumulation of vacation leave is managed by the Village. The proposed amendments better reflect timekeeping system capabilities and reduce clerical burden. 

E. A Motion to Approve a Rate Smoothing Mechanism Related to the New Residential Refuse and Recycling Franchise Agreement

On May 28, 2024, the Village entered into a Franchise Agreement with Lakeshore Recycling Services (LRS) following a competitive bidding process for collection of all residential refuse, recycling, and organics based upon both service and lowest cost proposal of all bidders. This action will approve the Village subsidizing a portion of some collection costs in the first year for this service that has historically been 100% a user fee. 

F. An Ordinance Amending Chapter 17 of the Northbrook Municipal Code, As Amended, to Add Regulations on Lost and Stolen Firearms 

Staff recommends an amendment to Chapter 17 of the Northbrook Municipal Code to address risks associated with unreported lost and stolen firearms. 

G. A Resolution Amending Resolution 2023-74 to Increase the Spending Authority with Rowell Chemical Corporation for the Purchase of Sodium Hypochlorite The Village utilizes sodium hypochlorite to begin the treatment process of raw water at the Lake Front Pump Station. The Village sought competitive quotes for this material and with Resolution 2023-74, staff was authorized to spend a not to-exceed amount of $28,000 for this material. 

H. A Resolution Amending Resolution 2023-75 to Increase the Spending Authority with Alexander Chemical Corporation for the Purchase of Chlorine Gas 

The Village utilizes chlorine gas as a disinfectant in the treatment process of raw water at the Water Plant. The Village sought competitive quotes for this material and with Resolution 2023-75, staff was authorized to spend a not-to exceed amount of $40,300 for this material. 

I. A Resolution Amending Resolution 2023-86 to Increase the Spending Authority with Menoni and Mecogni, Inc. for the Purchase of Concrete Materials 

The Public Works Department conducts concrete pavement repairs and utility restorations following water or sewer repairs. The Village sought competitive quotes for this material and, in Resolution 2023-86, staff was authorized to spend a not-to-exceed amount of $55,000 for this material. 

J. A Resolution Amending Resolution 2022-115 and an Agreement with Sherman Mechanical, Inc. to Increase the Spending Authority and Extend the Renewal Date for this Agreement from October 2023 to November 30, 2023 for the Procurement of HVAC Maintenance Services 

The Village contracts for HVAC maintenance and repairs that are beyond the scope of what staff can perform. The Village sought competitive pricing for this work and awarded a contract to Sherman Mechanical, Inc. as well as several renewals including the third renewal of the agreement in the amount of $26,348 with Resolution 2022-115. 

K. A Resolution Authorizing a License Agreement with Napolita Pizzeria & Wine Bar for Use of Village Parking Lot 

A temporary license agreement allowing use of three commuter parking spaces by Napolita for roll off dumpsters has been prepared.

9. ADMINISTRATION AND FINANCE 

10. PLANNING AND ECONOMIC DEVELOPMENT 

11. COMMUNITY AND SUSTAINABILITY 

12. PUBLIC WORKS AND FACILITIES 

13. PUBLIC SAFETY 

14. COMMUNICATIONS AND OUTREACH 

15. REMARKS FOR THE GOOD OF THE ORDER 

16. CLOSED SESSION 

17. ADJOURN

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