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City of Elgin Committee of the Whole met Feb. 14.

Here is the agenda provided by the committee:

Call to Order

Roll Call

Approval of Minutes of Previous Meeting – January 24, 2024

Public Comments

Special Presentations and Reports

A. Sports Complex Expansion Update

The city’s consultant for the Sports Complex expansion, Smithgroup, Inc., will be providing an overview on the work performed to date including information on unforeseen conditions encountered during the planned expansion. Smithgroup will also be previewing the base bid and bid alternates for the next phase of improvements commencing in 2024.

Initiatives and Other Items

B. Amendment Agreement No. 4 to Agreement with SmithGroup, Inc. for the Proposed Improvements for the Elgin Sports Complex, RFP 22-025 ($297,500)

Objective: Continue moving forward with proposed improvements for the Elgin Sports Complex.

C. Athletic Facility Improvement Funding ($150,000)

Objective: Provide financial assistance to Elgin-based sports organizations for making capital improvements to city-owned property.

D. Design Engineering Services Amendment Agreement No. 1 with Engineering Enterprises, Inc. for the 2024 Woodbridge Resurfacing Project ($39,976)

Objective: Analyze, design and prepare construction documents for the resurfacing of various collector and residential streets for the 2024 neighborhood street and 2024 collector street resurfacing programs.

E. Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the Lillian Street—South Street—Walnut Avenue Federal Aid-Funded Resurfacing Project ($132,494)

Objective: Perform all design work necessary for the proper preparation of plans and bid documents for construction for the Lillian Street—South Street—Walnut Avenue project in accordance with Illinois Department of Transportation requirements for federal Surface Transportation Program (STP) funding.

F. NICOR Gas Main Relocation Easement Agreement IDOT for Route 31 and US Route 20 Intersection Improvements (No Cost)

Objective: Enter into an easement agreement between the city and NICOR Gas to facilitate the abandonment and installation of gas mains to avoid conflicts with proposed improvements to the Illinois Route 31 and U.S. Route 20 improvements being performed by the Illinois Department Transportation.

G. Public Improvements and Easement Acceptance for 2030 N. Randall Road (No Cost)

Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.

H. Engineering Service Agreements for the Review of Engineering Submittals (No Cost)

Objective: Utilize engineering consultants to assist in the review of civil engineering site and subdivision plans for conformance with the Elgin Municipal Code and the Kane County Stormwater Management Ordinance.

I. Cultural Arts Commission 2024 Grant Award Recommendations ($64,444)

Objective: Distribute grant funds to local organizations to support arts programming in the community.

J. Agreement with Mad Bombers Fireworks Production for the 2024 Fourth of July Fireworks (Not to Exceed $48,000)

Objective: Provide the annual Fourth of July fireworks display for Elgin residents and visitors.

K. Agreement with Slack for Business Messaging System ($200,197)

Objective: To enhance internal communication, collaboration, and record retention through the implementation of Slack, a business messaging platform.

L. Contract with Jennifer L. Bergmann & Associates, Inc. (The HR Group) for 2024 Compensation Study ($79,900)

Objective: Development of a comprehensive classification and compensation plan for fulltime non-union employees that provides internal equity and is competitive in the marketplace to attract and retain qualified employees. 

M. Contract with Ecker Center for Behavioral Health for Crisis Intervention Counselor Services ($493,029)

Objective: Contract for one full-time and three part-time crisis counselors to offer services and assistance to those with mental health-related needs, substance use disorder needs and individuals experiencing homelessness.

N. Purchase of Cybercheck Software from Global Intelligence, Inc. ($35,000)

Objective: Provide for increased forensic capabilities and intelligence gathering in criminal investigations as it relates to digital data.

O. Purchase of GrayKey Mobile Forensic Access Software from Magnet Forensics, LLC ($30,795)

Objective: Continue using mobile forensic access software to extract encrypted or inaccessible data from mobile devices.

P. Change Order No. 1 for Bid 23-001, 2023 Lead Service Line Replacement Program—Contract A (-$2,102,581.40)

Objective: Improve the water distribution system by replacing lead water service lines.

Q. Change Order No. 1 for Bid 23-014, 2023 Lead Service Line Replacement Program—Contract D (No Cost)

Objective: Improve the water distribution system by performing emergency replacement of lead water service lines located on private property.

R. Engineering Services Agreement with Engineering Enterprises, Inc. for Wells 1A, 2A, 3A and 3 Rehabilitation ($97,908)

Objective: Obtain engineering services to design and provide construction services related to a well rehabilitation project.

S. Sludge Valve Purchase Agreement with Harold Beck & Sons, Inc. ($51,143)

Objective: Provide reliable and adequate water supply by replacing aging equipment.

T. 2024 Fleet Procurement Authorization Resolution (Not to Exceed $2,727,768)

Objective: Obtain purchase authorization for 2024 fleet vehicle and equipment procurement to maintain timely service delivery for core fleet vehicles.

Announcements from Council

Announcements from Staff

Adjournment

https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8707