Village of Northbrook Board of Trustees met Jan. 9

Kathryn L. Ciesla, Northbrook Village Board President | LinkedIn

By Angelica Saylo Pilo

Feb 7, 2024

Village of Northbrook Board of Trustees met Jan. 9.

Here are the minutes provided by the board:

1. ROLL CALL

Attendee:

Robert Israel Present

Heather Ross Present

Daniel Pepoon Present

Johannah Hebl Present

Joy Ebhomielen Absent

Michelle Kohler Present

Muriel Collison Present

Kathryn Ciesla Absent

2. PLEDGE OF ALLEGIANCE

3. MINUTES APPROVAL

A. November 28, December 5, and December 12, 2023 Closed Session Minutes for Approval

RESULT: APPROVED AS AMENEDED [5 TO 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Dan Pepoon, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

B. December 12, 2023 Regular Board Meeting Minutes for Approval

RESULT: APPROVED [5 TO 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Heather Ross, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

4. PUBLIC COMMENT TIME

President ProTem Israel noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.

William Padder thanked the Village Board for enacting the Gas-Powered Leaf Blower Ordinance. Furthermore, he recommended the Village Board include the Chicago Executive Airport in the Climate Action Plan.

5. MANAGER'S REPORT

Village Manager Cara Pavlicek reported the snowplows are clearing the roads. She encouraged the public to park off the streets due to snowplowing. Holiday recycling will take place at the Fleet Maintenance Garage until January 31, 2024, and trees will be picked up during scheduled collection days. Furthermore, the single-use bag tax was enacted on January 1, 2024. She confirmed retailers receive half of the single-use bag tax revenue with Trustee Kohler. Trustee’s Israel and Hebl spoke in support of the single-use bag tax.

6. WARRANT LIST

A. Review and Approval of Payments to be Made for December 1 - December 15, 2023

RESULT: APPROVED [5 TO 0]

MOVER: Daniel Pepoon, Trustee

SECONDER: Michelle Kohler, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

B. Review and Approval of Escrow Deposit/Performance Bond Refund List Dated December 14, 2023

RESULT: APPROVED [5 TO 0]

MOVER: Daniel Pepoon, Trustee

SECONDER: Michelle Kohler, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

C. Review and Approval of Payments to be Made for December 16 - December 31, 2023

RESULT: APPROVED [5 TO 0]

MOVER: Daniel Pepoon, Trustee

SECONDER: Michelle Kohler, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

D. Review and Approval of Escrow Deposit/Performance Bond Refund List Dated December 30, 2023

RESULT: APPROVED [5 TO 0]

MOVER: Daniel Pepoon, Trustee

SECONDER: Michelle Kohler, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

7. PRESIDENT'S REPORT

President Pro Tem Israel reported the Annual State of The Village Address event is scheduled for Friday, January 26, 2024, at 9 am. Furthermore, the snowplow naming contest winner is Plowly McPlowface.

Community Moment

Bernadet Knight, Sustainability Commissioner, discussed eliminating landfill waste. She encouraged the public to perform composting to recycle organic waste. Composting prevents toxic plastic contamination and pollution. The goal is to reduce landfill waste to combat landfill gases to protect the environment.

A. Resolution 2024-R-01 Establishing an Ad Hoc Housing Committee of the Board of Trustees

RESULT: APPROVED [5 TO 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Michelle Kohler, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

B. Appointments to Board Work Committees

RESULT: APPROVED [5 TO 0]

MOVER: Johannah Hebl, Trustee

SECONDER: Heather Ross, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

8. CONSENT AGENDA

RESULT: APPROVED ITEMS A – M [5 TO 0]

MOVER: Daniel Pepoon, Trustee

SECONDER: Johannah Hebl, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None

ABSENT: Kathryn Ciesla, President, Joy Ebhomielen, Trustee

A. Ordinance 2024-01 Approving the Purchase of a Public Works Administrative Vehicle and Authorizing the Disposal of a Surplus Vehicle

B. Resolution 2024-R-02 Authorizing an Agreement for Engineering and Design of Water Treatment Plant Pipe Supports, Electrical Conduit Replacement and New Conduit Runs Fitting Category 6 Data Cabling with Horner & Shifrin, Inc. of St. Louis, MO

C. Resolution 2024-R-03 Authorizing a Contract with Arco Mechanical Equipment Sales Co. of Bensenville, IL for the Design and Installation of a NO2/CO Detection and Extraction Systems at Fire Stations 10 and 12

D. Resolution 2024-R-04 Approving the Renewal of a Contract for HVAC Maintenance Services with Sherman Mechanical, Inc. of Cary, Illinois

E. Resolution 2024-R-05 Approving the 2024 Supplemental Statement of Work with Municipal GIS Partners, Inc., of Des Plaines, Illinois for GIS Support Services

G. Resolution 2024-R-06 Approving an Agreement to Lease Twenty Police Department Automated License Plate Reader Cameras from Flock Safety of Atlanta, GA

H. Resolution 2024-R-07 Approving the Annual Support Renewal for a Cybersecurity System from Heartland Business Systems

I. Ordinance 2024-02 Waiving Competitive Bidding, Confirming the Purchase of Police Department Replacement Vehicles from Ziegler Auto Group of Schaumburg, IL, and Authorizing the Disposal of Surplus Vehicles

I. Resolution 2024-R-08 to Approve a Calendar Year 2024 Contribution in the Amount of $1,018,643 to the Intergovernmental Risk Management Agency

J. Resolution 2024-R-09 Providing for an Eligibility Study and Report and a Redevelopment Plan and Project for a Proposed Green Acres Tax Increment Financing District and for the Potential Reimbursement of Related Eligible Costs (Green Acres Redevelopment)

K. Ordinance 2024-03 Amending Various Sections of Chapter 2 of the Northbrook Municipal Code, as Amended

L. Ordinance 2024-04 Amending Chapter 2, Article III of the Northbrook Municipal Code, as Amended, Regarding Compensation of the Village Clerk

M. Resolution 2024-R-10 Ratifying the Approval of a Pilot Program for Catastrophic Leave

9. ADMINISTRATION AND FINANCE – None

10. PLANNING AND ECONOMIC DEVELOPMENT – None

11. COMMUNITY AND SUSTAINABILITY

Trustee Ross stated the Community of The Whole conducted a preliminary annual review of the CAP Plan. The plan is to schedule a meeting for the Sustainability Committee of the Board to discuss sustainability goals. She provided a brief overview of CAP Plan accomplishments.

12. PUBLIC WORKS AND FACILITIES

A. Status Update on the Automated Metering Project

Public Works Director Keely Hamill discussed the automated metering project. The plan is to replace water meters to achieve accurate meter readings for billing purposes. The meter replacement program was initially identified as part of the discussion of the Water & Sanitary Sewer Rate Study.

The Village issued an RFQ for project management services, (receive three responses) which resulted in the selection of Veregy, LLC. The vendor has proposed to utilize their process, which consists of an audit phase prior to entering into a contract.

Furthermore, the vendor offers meter installation services as part of their project management services. If the Village chooses not to move forward with the vendor, the Village will pay Veregy $30,000 for audit services. Staff will prepare a resolution for the Board’s consideration authorizing the execution of a Letter of Intent with Veregy at the next meeting scheduled for January 23, 2024.

Trustee Ross asked when the vendor plans on performing the audit. Mr. Hamill responded the vendor can perform the audit at any time after approval, which takes 90-days to complete.

Trustee Hebl spoke in favor of the automated metering project.

Mr. Hamill stated the public can reach out to the Public Works Department if they have questions regarding their water meter. The plan is to perform installations next year, and the new system will alert the public of water irregularities.

13. PUBLIC SAFETY - None

14. COMMUNICATIONS AND OUTREACH

Trustee Kohler encouraged the public to attend upcoming art exhibits.

15. REMARKS FOR THE GOOD OF THE ORDER – None

16. CLOSED SESSION – None

17. ADJOURN

RESULT: ADJOURN AT 8:15 P.M. [5 TO 0]

MOVER: Daniel Pepoon, Trustee

SECONDER: Heather Ross, Trustee

AYES: Israel, Ross, Hebl, Pepoon, Kohler

NAYES: None

ABSTAIN: None