City of Elgin Committee of the Whole met Sept. 13.
Here are the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon (6:06 p.m.), Good, Martinez, Ortiz, Powell (6:06 p.m.), Rauschenberger, Thoren, and Mayor Kaptain. Absent: Councilmember Steffen.
Approval of Minutes
Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the minutes of the August 23, 2023, regular meeting. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Public Comments
Mary Shesgreen, Fox Valley Citizens for Peace and Justice, announced upcoming events to celebrate the International Day of Peace.
Cheryl Brumbaugh-Cayford commented on the North Grove Development plans noting she would like to see more natural areas.
Water Master Plan Update
Public Works Director Mike Pubentz and EEI Chief Executive Officer Jeff Freeman provided the status report on Elgin’s Water Master Plan. Water department staff have been working with the consultant team to analyze the components of the water works system. The presentation provided the current findings and the remaining next steps within the plan development process. A copy of the presentation is on file in the City Clerk’s office. Information was provided on water use statistics, water supply, treatment and storage analysis. The impact of the dam removal was examined and alternatives with associated costs were presented. Additional wells were considered including the potential locations and costs to install.
There was discussion about the intake options, the impact of forever chemicals (PFAS), dam removal, and treated water loss and water conservation efforts.
Adjourn to City Council
Councilmember Dixon made a motion, seconded by Councilmember Good, to adjourn the City Council meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Reconvene
Councilmember Good made a motion, seconded by Councilmember Rauschenberger, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Greenhouse Gas Emissions 2021 Inventory
Sustainability Analyst Kristin Youngmeyer and International Council for Local Environmental Initiatives (ICLEI) Senior Program Officer Calyn Hart provided an overview of the 2021 Inventory of Community and Local Government Operations Greenhouse Gas Emissions Report. The presentation described the inventory scope, results and next steps. A copy of the presentation is on file in the City Clerk’s office.
There was discussion regarding engaging community stakeholders, the residents, and next steps including a climate action plan.
Poplar Creek Flood Improvements Project Agreement with HR Green for Grant Application and Preliminary Engineering Services
Councilmember Powell made a motion, seconded by Councilmember Ortiz, to approve an agreement with HR Green in the amount of $278,055 to provide the city with the grant application and preliminary engineering services to prepare funding application to request funding for initiating stormwater projects along Poplar Creek to assist in reducing flooding. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Plat of Easement for Stormwater Management Purposes at 1210 Hunter Drive
Councilmember Martinez made a motion, seconded by Councilmember Good, to approve the acceptance of the plat of easement for stormwater management purposes at 1210 Hunter Drive to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Public Improvements and Easement Acceptance for 1451 Sheldon Drive
Councilmember Martinez made a motion, seconded by Councilmember Good, to approve the acceptance of the public improvements and related easement for ownership and maintenance within the site located at 1451 Sheldon Drive to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Phase II LED Street Light Conversion Project—Change Order No. 2
Councilmember Good made a motion, seconded by Councilmember Rauschenberger, to approve Change Order No. 2 with Electric Resource Management authorizing additional funds required for custom material adjustments in the amount of $69,615 for the material quantities necessary to complete the Phase II LED street light conversions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
FEMA Fire Prevention and Safety Grant Acceptance
Councilmember Dixon made a motion, seconded by Councilmember Good, to authorize the acceptance of the FEMA Fire Prevention and Safety grant in the amount of $14,408 and approve payment of the city’s required share in the amount of $720 for the fire department’s grade school fire safety education program for one year using the FEMA Fire Prevention and Safety Grant. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Emergency One Fire Engine Purchase Fire Services, Inc.
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to authorize the purchase of an Emergency One fire engine from Fire Services, Inc. in the amount of $901,853 and replace an existing fire engine that will be 21 years old and is experiencing on-going repairs to keep it operational. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
GPS Lease Agreement for Bowes Creek Golf Carts with Club Car, LLC for 2024-2026
Councilmember Thoren made a motion, seconded by Councilmember Dixon, to approve an amendment for an existing agreement with Club Car, LLC in the amount of $42,906 annually for golf car GPS hardware and software at Bowes Creek Country Club beginning in 2024 through the termination of the agreement in 2026 to improve outdated GPS hardware and software for golf carts at Bowes Creek. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Construction Engineering Services with Civiltech Engineering, Inc. for Downtown Bike Rack Installation
Councilmember Martinez made a motion, seconded by Councilmember Rauschenberger, to enter an agreement with Civiltech Engineering, Inc. in the amount of $11,961 to provide field inspection, design interpretation, contract administration and general coordination and control of the day-to-day construction activities for the installation of bike racks in the Downtown. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Economic Incentive Agreement with High Street Logistics Properties, d/b/a Tollgate Road Investors, LLC and Exchange Agreement with H.B. Fuller Company to Widen Toll Gate Road
Councilmember Good made a motion, seconded by Councilmember Rauschenberger, to approve the economic incentive agreement with High Street Logistics Properties, d/b/a Tollgate Road Investors, LLC and the exchange agreement with H.B. Fuller Company to execute an economic incentive agreement to widen Toll Gate Road in conjunction with the construction of two new industrial buildings. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Agreement with CORE Business Technology and Seven Hills Technologies for Credit Card Processing Merchant Services
Councilmember Martinez made a motion, seconded by Councilmember Dixon, to approve an agreement with CORE in the amount of $44,000 for credit card processing merchant services for a five-year term and with Seven Hills Technologies for Professional Implementation Services. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Ortiz announced Canta con Orgullo is being held on September 16, 2023. The event would include a car parade, musical performances and fireworks. He also thanked IT Director Aaron Cosentino for closed captioning on the city’s YouTube channel.
Councilmember Powell thanked staff and all those involved in several successful events including Fringe Fest, the Gifford Park House Walk, and Brews @ Bowes.
Councilmember Thoren announced the upcoming cemetery walk being held at Bluff City Cemetery on September 23 and 24, 2023.
Announcements from Staff
None.
Adjournment
Councilmember Thoren made a motion, seconded by Councilmember Good, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 9:47 p.m.
https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8575
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