City of Elgin City Council met Feb. 8

By Angelica Saylo Pilo

Apr 14, 2023

City of Elgin City Council met Feb. 8.

Here are the minutes provided by the council:

The regular meeting of the Council of the City of Elgin, Illinois, was held on February 8, 2023, in the Council Chambers. The meeting was called to order by Mayor Kaptain at 9:24 p.m. The Pledge of Allegiance was led by Mayor David Kaptain.

ROLL CALL

Roll call was answered by Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None.

MINUTES OF THE JANUARY 25, 2023, COUNCIL MEETING APPROVED AS DISTRIBUTED

Councilmember Shaw made a motion, seconded by Councilmember Rauschenberger, to approve the January 25, 2023, regular council meeting minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

COMMUNICATIONS

None.

PUBLIC COMMENTS

Chuck Keysor announced an upcoming candidate forum being held on March 14th at 6:00 p.m. at Journey of Hope Church at the Northwest corner of Randall and Highland Avenue.

Josh Martin stated his concern regarding recently denied Freedom of Information Requests.

BIDS

None.

RESOLUTION 23-17 TABLED ADOPTING THE 2023 STRATEGIC PLAN

Councilmember Shaw made a motion, seconded by Councilmember Good, to adopt the 2023 Strategic Plan. No roll call vote was taken.

Councilmember Powell made a motion, seconded by Councilmember Dixon, to amend the Values section of the Strategic Plan to include wording regarding Diversity, Equity and Inclusion. No roll call vote was taken.

There was discussion regarding the plan and if there were other items that needed to be amended.

Councilmember Good made a motion, seconded by Councilmember Dixon, to table Resolution 23-17. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Martinez, Shaw, and Thoren.

RESOLUTION 23-18 ADOPTED AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH MACQUEEN EQUIPMENT, LLC FOR THE PURCHASE OF A PIERCE FIRE ENGINE (QUINT)

Councilmember Powell made a motion, seconded by Councilmember Rauschenberger, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 23-18

RESOLUTION

AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH MACQUEEN EQUIPMENT, LLC FOR THE PURCHASE OF A PIERCE FIRE ENGINE (QUINT)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a First Amendment Agreement on behalf of the City of Elgin with MacQueen Equipment, LLC, for the purchase of a pierce fire engine (Quint), a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

RESOLUTION 23-19 ADOPTED AUTHORIZING EXECUTION OF A SALES AGREEMENT FOR THE SALE OF A FIRE APPARATUS TO BRINDLEE MOUNTAIN FIRE APPARATUS, LLC

Councilmember Martinez made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 23-19

RESOLUTION

AUTHORIZING EXECUTION OF A SALES AGREEMENT FOR THE SALE OF A FIRE APPARATUS TO BRINDLEE MOUNTAIN FIRE APPARATUS, LLC

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Sales Agreement on behalf of the City of Elgin for the sale of a fire apparatus consisting of a 2012 Pierce Arrow XT 100 foot tower vehicle to Brindlee Mountain Fire Apparatus, LLC in the amount of $400,000, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

RESOLUTION 23-20 ADOPTED RATIFYING THE PURCHASE OF A NEW ADMINISTRATIVE VEHICLE FOR THE FIRE DEPARTMENT

Councilmember Powell made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Shaw and Thoren.

Resolution No. 23-20

RESOLUTION

RATIFYING THE PURCHASE OF A NEW ADMINISTRATIVE

VEHICLE FOR THE FIRE DEPARTMENT

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the purchase of a 2022 Ford Mach-E for a new administrative vehicle for the Fire Department from Hopkins Ford in the amount of $51,852.56, and hereby further ratifies and approves City Manager Richard G. Kozal’s execution of all documents regarding such purchase.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Vote: Yeas: 7 Nays: 2

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

AUTHORIZATION FOR PAYMENT TO CORE & MAIN FOR THE PURCHASE OF WATER METERS

Councilmember Shaw made a motion, seconded by Councilmember Martinez, to authorize payment to Core & Main for the purchase of one hundred and forty-four water meters in the amount of $26,640 to provide for supply of water meters for new installations and replacements. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

CONSENT AGENDA

By unanimous consent, /Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt Resolution Nos. 23-10 through 23-16 by omnibus vote. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

RESOLUTION 23-10 ADOPTED AUTHORIZING EXECUTION OF A GPS LEASE AGREEMENT WITH CLUB CAR CONNECT, LLC FOR GOLF CAR GPS HARDWARE AND SOFTWARE AT THE BOWES CREEK COUNTRY CLUB

Councilmember Powell made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 23-10

RESOLUTION

AUTHORIZING EXECUTION OF A GPS LEASE AGREEMENT WITH CLUB CAR CONNECT, LLC FOR GOLF CAR GPS HARDWARE AND SOFTWARE AT THE BOWES CREEK COUNTRY CLUB

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a GPS Lease Agreement on behalf of the City of Elgin with Club Car Connect, LLC, for golf car GPS hardware and software at the Bowes Creek Country Club, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

RESOLUTION 23-11 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH PICTOMETRY INTERNATIONAL CORP. D/B/A EAGLE VIEW FOR OBLIQUE AERIAL IMAGERY AND SOFTWARE FOR THE GEOGRAPHIC INFORMATION SYSTEM

Resolution No. 23-11

RESOLUTION

AUTHORIZING EXECUTION OF AN AGREEMENT WITH PICTOMETRY INTERNATIONAL CORP. D/B/A EAGLE VIEW FOR OBLIQUE AERIAL IMAGERY AND SOFTWARE FOR THE GEOGRAPHIC INFORMATION SYSTEM

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Pictometry International Corp., d/b/a Eagle View, for oblique aerial imagery and software for the Geographic Information System, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

RESOLUTION 23-12 ADOPTED FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE FOR THE APPROPRIATION OF 2023 MOTOR FUEL TAX FUNDS IN CONNECTION WITH THE 2023 EASTSIDE RESURFACING PROJECT

RESOLUTION 23-12 IS ON FILE IN THE CLERK’S OFFICE

RESOLUTION 23-13 ADOPTED FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE FOR THE APPROPRIATION OF 2023 MOTOR FUEL TAX FUNDS IN CONNECTION WITH THE 2023 PROVIDENCE RESURFACING PROJECT

RESOLUTION 23-13 IS ON FILE IN THE CLERK’S OFFICE

RESOLUTION 23-14 ADOPTED FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE FOR THE APPROPRIATION OF 2023 MOTOR FUEL TAX FUNDS IN CONNECTION WITH THE 2023 COUNTRY KNOLLS RESURFACING PROJECT

RESOLUTION 23-14 IS ON FILE IN THE CLERK’S OFFICE

RESOLUTION 23-15 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE DESIGN OF THE POLICE LIEUTENANT ASSESSMENT CENTER 2023

Resolution No. 23-15

RESOLUTION

AUTHORIZING EXECUTION OF AN AGREEMENT WITH INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE DESIGN OF THE POLICE LIEUTENANT ASSESSMENT CENTER 2023

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Industrial Organizational Solutions, Inc., for professional services in connection with the design of the police lieutenant assessment center 2023, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

RESOLUTION 23-16 ADOPTED AUTHORIZING EXECUTION OF AN ECONOMIC DEVELOPMENT SERVICES AGREEMENT WITH ELGIN AREA CHAMBER OF COMMERCE

Resolution No. 23-16

RESOLUTION

AUTHORIZING EXECUTION OF AN ECONOMIC DEVELOPMENT SERVICES AGREEMENT WITH ELGIN AREA CHAMBER OF COMMERCE

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Economic Development Services Agreement on behalf of the City of Elgin with Elgin Area Chamber of Commerce, for economic development services, a copy of which is attached hereto and made a part hereof by reference.

s/ David J. Kaptain

David J. Kaptain, Mayor

Presented: February 8, 2023

Adopted: February 8, 2023

Omnibus Vote: Yeas: 9 Nays: 0

Attest:

s/ Kimberly Dewis

Kimberly Dewis, City Clerk

REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE

Councilmember Martinez made a motion, seconded by Councilmember Shaw, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Parks and Recreation Board, November 29, 2022

Planning and Zoning Commission, December 5, 2022

Committee of the Whole, January 11, 2023

City Council, January 11, 2023

Hotel/Motel Tax Revenue

Motor Fuel Tax Revenue

Natural Gas Tax Revenue

Alcoholic Liquor Tax Revenue

ANNOUNCEMENTS

Mayor Kaptain made announcements regarding forthcoming meetings.

ADJOURNMENT

Councilmember Powell made a motion, seconded by Councilmember Dixon, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Discussion of Minutes of Meetings Lawfully Closed Under This Act – Exempt Under Section 120/2(c)(21) of the Open Meetings Act

Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body – Exempt Under Section 120/2(c)(1) of the Open Meetings Act

The meeting adjourned at 9:57p.m.

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