Village of Palatine Village Council & Committee of the Whole met Aug. 8.
Here are the minutes provided by the committee:
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Absent | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Hadley Skeffington-Vos, Village Attorney Patrick Brankin, Director of Community Development Mike Jacobs, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Deputy Police Chief Bill Nord, Deputy Fire Chief Anthony Lavacchi, IT Director Larry Schroth, Director of Finance Paul Mehring, and Director of Human Resources Pam Jackson
II. PLEDGE TO THE FLAG
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES
| RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
2. Village Council & Committee of the Whole - Regular Meeting - August 1, 2022 - Accepted
IV. MAYOR'S REPORT
1. Certificate of Recognition for Lifelong Resident of Palatine, Eleanor S. Williams -
Mayor Schwantz presented a Certificate of Recognition to family member James Agee, relative of Eleanor Williams for her 100 years of dedication to Palatine.
2. As Submitted -
Mayor Schwantz announced upcoming events:
Monday August 11: 9AM-5PM
Palatine Chamber of Commerce Annual Golf Outing
Palatine Hills Golf Course
Sunday August 13: 11AM-9PM
SummerFest
St. Thomas of Villanova
Monday August 15: 12PM-8PM
The Bridge Youth & Family Services Golf & Bunco Youth Classic Fundraiser Inverness Golf Club
V. RECESS TO THE COMMITTEE OF THE WHOLE
Recess to Committee of the Whole - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
A. POLICE POLICY & CODE SERVICES COMMITTEE
BRAD HELMS, CHAIRMAN
1. Consider an Ordinance Granting a Special Use for a Rear Yard Setback Reduction for an Addition at 936 S. Mallard Court - Motion Carried by Voice Vote (Council District: Two)
Planning & Zoning Director Ben Vyverberg presented the request for a Special Use to replace a deck with a 205 sq. ft. sunroom addition, with a 21 foot setback (minimum required 45 ft.). Two similar sunrooms exist on Mallard and adjacent homeowners have signed consent forms. The ZBA voted unanimously to approve the Special Use and staff concurs. The petitioner sent his apologies for his unavoidable absence.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
Nothing was submitted.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE
KOLLIN KOZLOWSKI, CHAIRMAN
In the absence of Chairman Kozlowski, Councilman Helms served as Chairman of the Community & Economic Development Committee.
1. Consider an Ordinance Granting a Preliminary & Final Plat of Subdivision, Preliminary & Final Planned Development, and Rezoning from R-1 to Planned Development at 1025 & 1037 W. Kenilworth Avenue - Motion Carried by Voice Vote (Council District: One)
Planning & Zoning Director Ben Vyverberg presented the petitioner's request for Preliminary and Final Planned Development and Preliminary and Final Plat of Subdivision Approval to permit a 4-lot single-family residential development, and to rezone to R-1 Single-Family Residential. Adjacent properties are R-1 Residential with larger lots. This project contains two single-family residential lots with a combined area of 1.39 acres. The proposed plan does not significantly alter the drainage pattern. Three residents testified with concerns about subdividing larger lots, the inability to subdivide surrounding lots, and substandard width of Middleton Ave. Vyverberg announced Council and staff are in receipt of the emailed objection. The Plan Commission voted 3-2 to approve the requested residential subdivision subject to staff's conditions and staff concurs.
In response to Councilman Lamerand, Vyverberg confirmed accessibility for utility vehicles on Middleton.
Village Manager Reid Ottesen clarified the requirement for a pad on both sides of Middleton with consideration for homeowners' landscaping on the existing side of Middleton. Fire hydrants will benefit existing homeowners. Ottesen explained the 3-year timeframe for completion of a PUD with the possibility of applying for a one-year extension.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
Nothing was submitted.
C. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE
GREG SOLBERG, CHAIRMAN
1. Approval of a Resolution Directing the Mayor to Execute an Amended and Restated Intergovernmental Agreement between the Village of Palatine and Village of Deer Park for the Provision of Water - Adopted by Voice Vote
Village Manager Reid Ottesen explained the 1999 Intergovernmental Agreement between the Village of Palatine and the Village of Deer Park in which Palatine would provide water to the portion of Deer Park bounded by Lake Cook, Quentin, and Rand Roads. A 2013 Amendment expanded the water service area and provided for a sharing of 20% of sales tax dollars for new developments. Deer Park is seeking an additional 105,000 gallons per day to service the existing and an extended area along Rand Road frontage. The proposed agreement would increase the sales tax sharing in return for the additional water for a term of the shorter of 25 years or the term of our agreement with the Northwest Water Commission. Ottesen noted the unique situation where one community is receiving sales tax from another. Staff recommends approval of the Intergovernmental Agreement.
| RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor SECONDER: Tim Millar, District 1 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
Nothing was submitted.
D. INFRASTRUCTURE & ENVIRONMENT COMMITTEE
SCOTT LAMERAND, CHAIRMAN
1. Consider a Supplemental Resolution Appropriating $46,458.11 of Rebuild Illinois Funds for the Rehabilitation of Rohlwing Road - Adopted by Voice Vote
Public Works Director Matt Barry explained the 2021 rehabilitation of Rohlwing Road, from Palatine Road to Northwest Highway, including sidewalk replacement, and ramp upgrades to meet ADA requirements.
IDOT is offering a grant program using proceeds from a general obligation bond in the Rebuild Illinois capital program to provide Local Public Agencies with funds for capital projects. The Village was awarded a second allotment of $753,029.34 for a capital improvement. $57,500 of the grant was previously appropriated for design engineering services and $695,529.34 was appropriated for construction.
To secure and use these funds, the State requires Resolutions be passed by the Village indicating the intended use, prior to the State granting or denying their approval. This supplemental Resolution appropriates an additional $46,458.11 due to an expansion of repairs beyond the initial estimate associated with actual construction. Notably, additional sidewalks were found to qualify for replacement. $659,870 of Rebuild Illinois funds remain available, targeted for the improvement of Crescent and Ellis in 2023. It is recommended that the Resolution be approved.
| RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Brad Helms, District 6 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
Public Works Director Matt Barry reported Everstream GLC Holdings, LLC, certified by the Illinois Commerce Commission (ICC), proposes to use select Village of Palatine rights-of-way to install and maintain underground fiber optic cable. The agreement would grant Everstream the ability to install, operate, repair, and replace equipment within the Village’s rights-of-way only at the specified locations, for a 20-year agreement with an additional 10-year renewal. Staff recommends authorizing the Village Manager to execute an agreement with Everstream.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor SECONDER: Tim Millar, District 1 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
Nothing was submitted.
E. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:22 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:22 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:22 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
| RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
Ordinance #O-79-22
2. Consider an Ordinance Granting a Preliminary & Final Plat of Subdivision, Preliminary & Final Planned Development, and Rezoning from R-1 to Planned Development at 1025 & 1037 W. Kenilworth Avenue - Approved (Council District: One)
Resolution #R-19-22
Ordinance #O-80-22
Ordinance #O-81-22
3. Approval of a Resolution Directing the Mayor to Execute an Amended and Restated Intergovernmental Agreement between the Village of Palatine and Village of Deer Park for the Provision of Water - Adopted by Roll Call
Resolution #R-20-22
4. Consider a Supplemental Resolution Appropriating $46,458.11 of Rebuild Illinois Funds for the Rehabilitation of Rohlwing Road - Adopted by Roll Call
Resolution #R-21-22
5. Consider a Motion Authorizing the Village Manager to Execute an Agreement for Use of Public Rights-of-Way with Everstream GLC Holdings, LLC - Approved
IX. REPORTS OF STANDING COMMITTEE
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE
GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS
A. VILLAGE MANAGER – Time: 7:23 PM
1. As Submitted -
No Report
B. VILLAGE CLERK
1. As Submitted -
No Report
C. VILLAGE ATTORNEY
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE
No one came forward.
XIII. ADJOURNMENT – Time: 7:23 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Helms ABSENT: Kozlowski |
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