Village of Palatine Village Council & Committee of the Whole met March 7.
Here are the minutes provided by the council & committee:
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Absent |
Also Present:
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Hadley Skeffington-Vos, Village Attorney Nicholas Standiford, Director of Community Development Mike Jacobs, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Police Chief Dave Daigle, Fire Chief Patrick Gratzianna, IT Director Larry Schroth, Director of Finance Paul Mehring
II. PLEDGE TO THE FLAG – Time: 7:00 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES – Time: 7:00 PM
1. Village Council & Committee of the Whole - Regular Meeting - February 22, 2022 - Accepted
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski |
1. Presentation by Cook County Commissioner Scott Britton -
Mayor Schwantz introduced Cook County Commissioner Scott Britton to speak on local issues, particularly:
∙ Quentin Road from Dundee to Lake Cook
∙ Euclid Avenue from Roselle to Quentin
∙ ARPA funding for infrastructure in the 14th District
Mayor Schwantz appreciated the responsiveness from Commissioner Britton regarding Bike Trail extensions from Smith into the Forest Preserve.
Commissioner Britton shares frustrations and the project of Quentin Road, which is frequently mentioned and it is his goal to get it completed. The process has been way too long. COVID did interfere. He saw the data that shows a definite need for the expansion of Quentin at $40.5 million, $37 million is County funded, plus $3 million federal funds including another environmental study.
Quentin Road Project Timeline:
1. repair Quentin this year
2. community outreach this calendar year for configuration
3. environmental study by early 2023
4. resurfacing bids are out for contracts summer 2022
Schwantz stated that COVID should not have shut down Cook County. The Village of Palatine lobby was closed for 30 days. Whatever is needed from Palatine, we will provide. Palatine wants 4 lanes with a dedicated turn lane.
Councilman Kozlowski asked about the need for another environmental study. Britton stated, it is needed again to assure the Forest Commission is on board. Federal funding of $3.7 million is needed and depends on the environmental study, the most recent was in 2018.
Village Manager Reid Ottesen stated that this is not uncommon. If anything, the situation now is more conducive to the expansion with more trees dying, etc. New development has taken place north in Deer Park, not much along the roadway. COVID has impeded staff communication. Hopefully, the new Highway Superintendent will move this project forward.
Commissioner Britton stated the new Superintendent of Highways is very responsive.
Councilman Myslinski stated a few new homes in Dunhaven, but what is the real design? Britton responded that the results of the 2018 neighborhood survey was close. A lot depends on Palatine government and residents' desires, but environmental and safety impacts are most important.
Councilman Millar agreed, safety is number one. The 1,800 acres (less than 1/2%) have a relatively small impact. The vast majority in District 1 support widening Quentin. We appreciate Commissioner Britton pushing this through. Britton wants all stakeholders involved and heard. Opposition to the expansion was not from this area; the residents in the area favor the expansion.
Euclid:
A meeting is scheduled to address Euclid. Britton is working to move it forward on the 5-year plan. Now is the time to get the federal funding and opportunities for small businesses in the area. $900 million left over (of $1 billion Federal funding, Chicago received $2 billion) that Britton can allocate. The deadline for allocation of ARPA funds is 3 years. He will coordinate with Ottesen. Infrastructure will receive the largest portion of that funding.
Again, Schwantz thanked Britton for being available to us. Britton complimented Palatine and Ottesen in particular.
2. As Submitted -
Mayor Schwantz announced upcoming events:
Friday, March 11: 5:45PM-8PM
American Legion Fish Fry
American Legion
Saturday March 12: 11AM
Durty Nellie’s St. Patrick’s Day Parade
Along Wood Street
Sunday March 13: 12PM-4PM
Fundraiser to Aid Families of Ukrainian Soldiers
Ukrainian Center
Wednesday, March 16: 7:00 PM
District 2 Residents' Meeting with Councilman Lamerand
Village Hall
V. RECESS TO THE COMMITTEE OF THE WHOLE
Recess to Committee of the Whole - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
GREG SOLBERG, CHAIRMAN
1. Consider an Ordinance Granting a Minor Planned Development Amendment to the Palatine Centre/Quest Academy at 3 - 47 E. Northwest Highway - Motion Carried by Voice Vote (Council District: Six)
Planning & Zoning Director Ben Vyverberg recommended approval of Quest Academy's request for a Minor Amendment to Planned Development Ordinance #O-120-11, to permit the use of space 5 and 7 in the west section of the center for student related uses, including payment in lieu of taxes to the Village.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Scott Lamerand, District 2 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Planning & Zoning Director Ben Vyverberg recommended approval of the Carraig Subdivision Final Planned Development at 274 & 286 W. Michigan Avenue. He noted the developer is proposing the detention basin between lots 1,2,3 and 4 with possible narrowing of the basin. Staff is recommending a condition that the Petitioner complete demolition of the two existing homes by no later than August 31, 2022.
John Green, Architect, and Willy Cronin, Developer, addressed the Council. Cronin confirmed August 31, for demolition. All six lots will be built in 2 to 3 years.
Village Manager Reid Ottesen confirmed the demolition condition, which can end the Ordinance approval if not accomplished. Properties are in adjudication due to dead trees and other issues. Demolition will handle all complaints.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Nothing was submitted.
B. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:38 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider a Motion Accepting the Required Three-Month Review of Operations of Madcats at 117 W. Slade Street - Approved by Voice Vote (Council District: Six)
Planning & Zoning Director Ben Vyverberg recommended acceptance of the 3-month review, without recommending any additional Special Use conditions at this time. No specific incidents have occurred.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor SECONDER: Doug Myslinski, District 3 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Public Works Director Matt Barry reported that the resident request for an all way stop at Helen and South Benton does not meet warrants, majority of residents favor the stop signs in anticipation of increased traffic and safety concerns.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Due to removal of the sight line barrier, Public works Director Matt Barry proposed the removal of the No Right Turn sign at Brockway Street and Palatine Road.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Nothing was submitted.
C. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:43 PM
TIM MILLAR, CHAIRMAN
1. Truck Purchases
Motion was to approve Items A., B., and C.
A. Consider a Motion Authorizing the Village Manager to Purchase a Replacement Log Loader Truck - Approved by Voice Vote
Public Works Director Matt Barry recommended waiving formal bid procedures and authorizing the Village Manager to purchase one Freightliner chassis log loader truck from Northwest Trucks, in the amount of $95,850 and outfitting from Runnion Equipment in the amount of $121,139, for a total cost not to exceed $216,989.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Public Works Director Matt Barry recommended waiving formal bid procedures and authorizing the Village Manager to approve the purchase of one Freightliner single-axle chassis and one Freightliner tandem-axle chassis five-ton dump trucks from Northwest Trucks, in the amount of $172,500 and upfitting from Monroe Truck, in the amount of $215,009, for a total cost not to exceed $387,509.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Public Works Director Matt Barry recommended waiving formal bid procedures and authorizing the Village Manager to approve the purchase of one Freightliner single-axle chassis five-ton dump truck from Northwest Trucks, in the amount of $81,180 and upfitting from Monroe Truck in the amount of $107,351, for a total cost not to exceed $188,531.
Mayor Schwantz asked if any other departments are accelerating purchase of vehicles impacting capital improvements.
Village Manager Reid Ottesen stated we are expecting a discussion in an upcoming meeting to take advantage of pricing as we expect 7% price increases in May.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski |
Resulting in a savings of approximately $125,430, Public Works Director Matt Barry recommended that the formal bid process be waived and the Village Manager be authorized to execute the contract for the 2022 Parking Lot Resurfacing of Lots B, C and F with Arrow Road Construction to be completed by May.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Nothing was submitted.
D. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:48 PM
DOUG MYSLINSKI, CHAIRMAN
1. Motion Authorizing the Village Manager to Enter into an Agreement with Simple Recycling for a Community Textile Recycling Program - Approved by Voice Vote
Deputy Village Manager Hadley Skeffington-Vos explained, at the request of a resident group, Clean Cities, that staff has worked with SWANCC and Simple Recycling to implement a reservation based program for pick-up of textiles and small electronics to reduce landfill and increase recycling of materials. The Village will receive $0.05 per pickup of Soft Recyclables in Palatine.
Mayor Schwantz asked about the confidence level staff has with the organization.
Skeffington-Vos said Niles has worked with this company for 5 years as a low maintenance program and the new manager is responsive.
In response to Councilman Millar, service to multi-family units is still being planned.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor SECONDER: Greg Solberg, District 4 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Public Works Director Matt Barry recommended authorizing the Village Manager to approve reimbursements to the Palatine Park District for Contractual Grass Mowing Services for the 2022 mowing season.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Nothing was submitted.
E. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:53 PM
BRAD HELMS, CHAIRMAN
In the absence of Chairman Helms, Vice-Chair Millar opened the Business
Finance & Budget Committee.
1. Consider an Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters - Motion Carried by Voice Vote
Village Manager Reid Ottesen explained last year, the Village received a request to transfer its volume cap allocation to the Town of Normal, McLean County, Illinois in connection with a Mortgage Credit Certificate program for first-time home buyers. The Village previously entered into an Intergovernmental Agreement with Normal regarding the program. This agreement is still active; thus, no additional actions/approvals are required. To date, 46 first-time home buyers have utilized the program to buy homes in Palatine. Staff recommends approval of the ordinance reserving the Village’s volume cap. This will be the 4th or 5th year Palatine has participated.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:55 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:55 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
| RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
2. Consider an Ordinance Granting a Minor Planned Development Amendment to the Palatine Centre/Quest Academy at 3 - 47 E. Northwest Highway - Approved (Council District: Six)
Ordinance #O-18-22
3. Consider an Ordinance Granting a Final Planned Development for Carraig Subdivision at 274 & 286 W. Michigan Avenue - Approved (Council District: Two)
Ordinance #O-19-22
4. Consider a Motion Accepting the Required Three-Month Review of Operations of Madcats at 117 W. Slade Street - Approved (Council District: Six)
5. Consider an Ordinance Amending Section 18-62 of the Code of Ordinances to Add an All-Way Stop Intersection at East Helen Road and South Benton Street - Approved (Council District: Multiple)
Ordinance #O-20-22
6. Consider an Ordinance Amending Section 18-66 of the Code of Ordinances to Remove the No Right Turn on Red Prohibition for Northbound Brockway Street at Palatine Road - Approved (Council District: Two)
Ordinance #O-21-22
7. Consider a Motion Authorizing the Village Manager to Purchase a Replacement Log Loader Truck - Approved
8. Consider a Motion Authorizing the Village Manager to Purchase Two Heavy Duty Haul Trucks - Approved
9. Consider a Motion Authorizing the Village Manager to Pre-Purchase a Replacement Five-Ton Dump Truck - Approved
10.Consider a Motion to Award a Contract for the 2022 Parking Lot Resurfacing Project - Approved (Council District: Six)
11.Motion Authorizing the Village Manager to Enter into an Agreement with Simple Recycling for a Community Textile Recycling Program - Approved
12.Consider a Motion Authorizing the Village Manager to Approve Reimbursements to the Palatine Park District for Contractual Grass Mowing Services - Approved
13.Consider an Ordinance Reserving Volume Cap in Connection with Private Activity Bond Issues and Related Matters - Approved
Ordinance #O-22-22
14.Consider an Ordinance Amending Chapter 18 Traffic of the Village of Palatine Code of Ordinances - Approved
Ordinance #O-23-22
IX. REPORTS OF STANDING COMMITTEE
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:56 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:56 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:56 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:56 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:56 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:56 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS
A. VILLAGE MANAGER – Time: 7:57 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 7:57 PM
1. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 7:57 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED – Time: 7:57 PM
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE – Time: 7:57 PM
No one came forward.
XIII.ADJOURNMENT – Time: 7:57 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms |
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