Village of Palatine Village Council & Committee of the Whole met Nov. 8.
Here are the minutes provided by the council:
Regular Meeting 7:00 PM
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Absent | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Absent | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Deputy Police Chief William Nord, Fire Chief Patrick Gratzianna, IT Director Larry Schroth, Director of Finance Paul Mehring, and Director of Human Resources Pam Jackson
II. ELECTION OF MAYOR PRO TEM – Time: 7:00 PM
1. Elect a Mayor Pro Tem - Motion Carried by Voice Vote
In Mayor Schwantz's absence, Village Clerk Marg Duer called the meeting to order and opened the floor for nominations for Mayor Pro Tem.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Lamerand |
Mayor Pro Tem, Millar invited everyone to stand and join him in the Pledge to the Flag.
IV. APPROVAL OF MINUTES – Time: 7:01 PM
1. Village Council & Committee of the Whole - Regular Meeting - November 1, 2021 - Accepted
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Brad Helms, District 6 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Lamerand |
1. As Submitted -
Mayor Pro Tem, Millar announced upcoming events:
Saturday, November 13: 4PM-7:30PM
Knights of Columbus Spaghetti Dinner
St. Theresa - Lower Dolan Center
November Coat Drive Now Through Tuesday, November 30
The Palatine Police Department is collecting new and gently used winter coats in all sizes. Drop off is at the Palatine Police Department. The collection will be donated to the Palatine Assistance Through Hope (P.A.T.H.) program benefiting the residents of Palatine.
VI. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:02 PM
Recess to Committee of the Whole - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Lamerand |
A. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:02 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider an Ordinance Granting a Variation for Lot Coverage to Permit a Pool at 519 W. Dorset Avenue - Motion Carried by Voice Vote (Council District: Two)
Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Variation to permit the lot coverage to be 110 square feet, or 46.3% (maximum by Code 45%) to allow for the construction of an in-ground pool. The ZBA voted unanimously to approve the variation and staff concurs.
In response to Councilman Myslinski, Vyverberg stated no neighbors have commented.
In response to Councilman Kozlowski, a pool is considered impervious surface since the quantity of water it can take in is minimal. Pool water can be released into the storm sewer.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Schwantz, Lamerand |
Planning & Zoning Director Ben Vyverberg presented the petitioner's request for a Special Use to permit a sun room addition to be set back 15 feet from the rear lot line (minimum required 40 feet) on an irregularly shaped 15,425 square foot lot. The existing house has a non-conforming rear yard setback of 35 feet (40 feet required). The proposed sun room addition will be 15 feet from the rear lot line with an established tree line. Neighbors expressed concern for setting a precedent.
The ZBA voted unanimously to recommend approval of the Special Use. Staff recommends action at the Village Council’s discretion.
Councilman Millar stated that it was due to the existing deck and the addition being the same footprint but he would not normally approve it even if it backed up to an open area.
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman SECONDER: Doug Myslinski, District 3 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Schwantz, Lamerand |
Nothing was submitted.
B. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:08 PM
DOUG MYSLINSKI, CHAIRMAN
1. Consider a Motion to Accept a Proposal for Janitorial Maintenance Services for the Police Headquarters and Combined Service Facility - Approved by Voice Vote
Public Works Director Matt Barry recommended accepting the proposal from Ultra Cleaning, Inc. of Palatine for Janitorial Maintenance Services for the Police Headquarters (5/week) and Combined Service Facility (3/week) in the total amount of $54,360 for 2022, $56,040 for 2023, and $57,720 for 2024.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Schwantz, Lamerand |
Public Works Director Matt Barry recommended accepting the proposal from Harvard Maintenance for Janitorial Services at the Village Hall, Palatine Metra Train Station, and Gateway Center Parking Deck for 2022-2024, with the option to renew for a two-year period if mutually acceptable. Due to on-going reduced commuter traffic, staff proposes reducing the afternoon shift by two hours, a 4.2% decrease for 2022, and a 3.0% increase for 2023 and 2024. Staff recommends authorizing the Village Manager to execute a three-year agreement with Harvard Maintenance for $131,689.44. for 2022 and in an amount equal to the un-reduced amount should it be determined the reduced hours do not meet the needs of the Train Station and Gateway Center Campus during the life of the 3-year agreement with a 2-year option to extend.
| RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Schwantz, Lamerand |
Nothing was submitted.
C. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:11 PM
BRAD HELMS, CHAIRMAN
1. Consider Continued Discussion of the CY 2022 Proposed Budget & Capital Investment Plan -
In response to questions on Saturday, Village Manager Reid Ottesen reported that speed enforcement cameras are only an option for communities with a population of 1,000,000 or more.
Ottesen also explained that Outstanding Debt of $40 million is based on bonds paid through the Water Fund, Sewer Fund, TIF Districts and General Fund. Staff has a plan using TIF Surplus to eliminate the last 2 years off the schedule and there is $1.5 million set aside next year for global supply chain impacts on sales tax receipts. If that set aside is not used, those dollars could help further shorten the debt schedule.
Next Monday is the required Public Hearing; the final adoption of the CY 2022 Proposed Budget & Capital Investment Plan is on December 6.
2. As Submitted -
Nothing was submitted.
D. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:15 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
Nothing was submitted.
E. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:16 PM
SCOTT LAMERAND, CHAIRMAN
In the absence of Chairman Lamerand, Vice-Chairman Doug Myslinski opening the Fire Policy & Community Information Committee.
1. As Submitted -
Nothing was submitted.
F. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:16 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VIII.RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:16 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Lamerand |
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
| RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman SECONDER: Brad Helms, District 6 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Lamerand |
Ordinance #O-119-21
2. Consider an Ordinance Granting a Special Use for a Setback Reduction to Allow an Addition at 371 S. Clyde Court - Approved (Council District: One)
Ordinance #O-120-21
3. Consider a Motion to Accept a Proposal for Janitorial Maintenance Services for the Police Headquarters and Combined Service Facility - Approved
4. Consider a Motion to Accept a Proposal for Janitorial Maintenance Services for the Village Hall, Palatine Metra Train Station, and Gateway Center Parking Deck - Approved
X. REPORTS OF STANDING COMMITTEE
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:17 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:17 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:17 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:17 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:17 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:17 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
XI. REPORTS OF THE VILLAGE OFFICERS
A. VILLAGE MANAGER – Time: 7:17 PM
1. As Submitted -
Village Manager Reid Ottesen reported the last scheduled leaf collection is next week. Due to the leaves remaining on trees, there are plans on November 23rd to announce if an additional leaf collection will take place.
B. VILLAGE CLERK
1. As Submitted -
No Report
C. VILLAGE ATTORNEY
1. As Submitted -
No Report
XII. CLOSED SESSION AS REQUIRED
No Closed Session requested.
XIII.RECOGNITION OF AUDIENCE – Time: 7:19 PM
Nathan Etter, 234 N. Plum Grove Road, came to Palatine 5 years ago, and stated he and his family have immersed themselves in this community. We advocate for the Village Council to create a Historic Preservation Commission, and advocates for historic preservation guidelines. He stated his home, as well as the Patton Home could be destroyed without historic preservation standards. Preserving our historic buildings will further attract young families to Palatine. Both Arlington Heights and Barrington have historic preservation commissions. He said we are not looking to prohibit making changes, but to save buildings that are over 100 years old.
Joe Petykowski, President of the Palatine Historical Society, supports this initiative. He said 35 homes display plaques identifying them as Palatine homes for over a century. Many are older than the Village which was incorporated in 1866.
Marleen Vuenrrostro, 59 S. Hale # 406, is a tour guide in the older section of Palatine.
Residents are enthusiastic.
Audrey Olson, a Historical Society volunteer, supports this effort.
Brittany Niequest, Crystal Lake, offers herself as a resource and cheerleader. Mayor Pro Tem Millar accepted the request and forwarded it to staff.
XIV. ADJOURNMENT – Time: 7:31 PM
Adjourn the Village Council & Committee of the Whole meeting - Motion Carried by Voice Vote
| RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Myslinski, Solberg, Kozlowski, Helms ABSENT: Lamerand |
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