City of Elgin Committee of the Whole Met July 28.
Here is the minutes provided by the committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve the minutes of the July 14, 2021, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program Grant
A resolution was presented at the Council meeting for adoption by the City Council for approval of utilizing grant funds to offset the costs of maintaining neglected, abandoned properties throughout the City.
Youth Empowerment Program
Chief Lalley and Christopher Mallette of CKone, LLC presented information about the City’s new program for juvenile violence intervention and prevention. Chief Lalley described the process to create a new program. She outlined the groups involved in the process, those that will be working in the program in the future, and the level of involvement of the police department. Mr. Mallette stated that the focus of the program was to provide the right services at the right time and to understand the needs of the young person.
There was discussion regarding the need for bilingual responders, the type of information that will be shared with different entities, what community groups will be involved in the program and where the program information will be on the city’s website.
Adjourn to City Council
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase or Lease of Real Property for the Use of the Public Body - Exempt Under Section 120/2(c)(5) of the Open Meetings Act
Reconvene
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Powell, Steffen, Thoren, and Mayor Kaptain. Nays: None. Absent: Councilmember Rauschenberger.
Agreement with School District U-46 for Continuation of School Resource Officers
Councilmember Shaw made a motion, seconded by Councilmember Dixon, to approve the agreement with School District U-46 in the amount of $505,242 for officer salary reimbursement relating to officers assigned to the School Resource Officer Program which provides a police presence within schools to promote student and staff safety and security. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Contract with One Source Productions, LLC for TV Production Programming and Video Services
Councilmember Powell made a motion, seconded by Councilmember Thoren, to approve a multi-year agreement with One Source Productions, LLC in the amount of $109,117 for August 2021 – December 2023 television programming in order to continue to provide informative television programming that highlights City services and current events. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Agreement with Ramboll Americas Engineering Solutions, Inc. for the Wing Park Leaking Underground Storage Tank Site Investigation
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to award a contract to Ramboll Americas Engineering Solutions, Inc. in the amount of $30,635 for further site investigation at the Wing Park underground storage tank location in an effort to delineate the site, evaluate current groundwater conditions in response to Illinois Environmental Agency’s request and provide recommendations for remediation of the site. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of Plat of Easement for Sidewalk, Water Shutoff Access and Stormwater Management Purposes within the Site Located at 300 N. State Street
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve the acceptance of the plat of easement for sidewalk, water shutoff access and stormwater management purposes within the site located at 300 N. State Street in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of Public Improvements and Easement for Stormwater Management and Watermain Purposes within the Site Located at 1023 N. Randall Road
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve the acceptance of the public improvements and related easement for ownership and maintenance within the site located at 1023 N. Randall Road in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Acceptance of a Plat of Easement for Storm Water Management Purposes within the Site Located at 1300 Holmes Road
Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the acceptance of the Plat of Easement for Storm Water Management Purposes within the site located at 1300 Holmes Road in order to fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Construction Engineering Services Agreement with Gewalt Hamilton Associates, Inc. for the 2021 CDBG Neighborhood Streets Resurfacing Project
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to enter into an agreement with Gewalt Hamilton Associates, Inc. in an amount not to exceed $63,500 to provide field inspection, design interpretation, construction documentation, contract administration including all required documentation, coordination with Kane County and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2021 Community Development Block Grant Neighborhood Streets Resurfacing Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Construction Engineering Services Agreement with Chastain & Associates LLC for the 2021 Near West Neighborhood Resurfacing Project
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to enter into an agreement with Chastain & Associates LLC for an amount not to exceed $54,589 to provide field inspection, design interpretation, contract administration including all required motor fuel tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2021 Near West Neighborhood Resurfacing Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Amendment No. 1 to Engineering Services Agreement with Donohue & Associates, Inc. for Electrical Engineering Services
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve Amendment No. 1 to the agreement with Donohue & Associates, Inc. in the amount of $300,000 to provide the City with engineering services to evaluate, design and provide construction services related to electrical improvements at the Leo Nelson Riverside and Airlite Water Treatment Plants. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Amendment No. 5 to Engineering Services Agreement with HR Green to Add Construction and Design Engineering Services to the Bluff City Boulevard Sewer Separation Project
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to amend the current agreement with HR Green in the amount of $281,400 to add scope in order to provide engineering services for the Bluff City Combined Sewer Separation Project in order to strengthen the City’s neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Change Order No. 1 and Final for 2020 Miscellaneous Sewer Projects
Councilmember Martinez made a motion, seconded by Councilmember Thoren, to award the Change Order No. 1 and Final for the 2020 Miscellaneous Sewer Projects to Trine Construction Corporation in the amount of $11,847 to improve Neighborhoods throughout the City with small sewer infrastructure improvements. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase Agreement with Combined Fluid Products Company for Vacuum Priming System
Councilmember Steffen made a motion, seconded by Councilmember Martinez, to award an agreement to Combined Fluid Products Company in the amount of $35,026 to provide adequate water supply by replacing aging equipment. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Purchase Agreement with Cummins Inc. for the Leo Nelson Riverside Water Treatment Plant Generator Controller Upgrade
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to award an agreement to Cummins Inc. in the amount of $65,671 to replace the obsolete controllers with upgraded equipment at the Leo Nelson Riverside Water Treatment Plant to ensure reliability of backup power generators for the treatment and pumping of the City’s water supply. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Software Maintenance Agreement with Esscoe, LLC for Genetec Video Management System
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to authorize the five-year software maintenance agreement with Esscoe, LLC in the amount of $83,486 to provide continued support for the Genetec Video Management System which is utilized by the police department and other City departments. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Amendment Agreement No. 1 with The Will Group for Construction Engineering and Administrative Services for the LED Street Light Conversion Program Phase 1
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to enter into Amendment Agreement No. 1 with The Will Group in the amount of $46,500 to provide field inspection, design interpretation, contract administration and general coordination and control of the day-to-day construction activities for the Phase 1 LED Street Light Conversion Program. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Review of City Council Rules of Procedure
Suggested changes to the city council rules included the order for the roll call vote, options to provide interpreters to meeting participants, and public comment procedures.
Councilmember Shaw made a motion, seconded by Councilmember Martinez, based on the discussion directed staff to provide a proposal for changes to the council rules. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Contract with the Horton Group for Employee Benefit Consulting Services
Councilmember Thoren made a motion, seconded by Councilmember Martinez, to award a two year contract with four options to renew to Horton Group in the amount of $72,000 per year for health, vision, dental and life insurance solicitation and negotiation and support services for employees. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Revisions to the Management/Non-Bargaining Unit Pay Plan
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve moving forward with the amended management pay plan to reflect elimination of positions and addition of others. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Cul-de-Sac Parking Regulations for Various Streets within the City
Councilmember Powell made a motion, seconded by Councilmember Martinez, to move forward with formally adopting parking regulations for various cul-de-sacs throughout Elgin to enhance service delivery. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Resolution Authorizing Administrative Demolition Approvals for Blighted Residential Properties
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to authorize a resolution providing an exception to the procurement ordinance that allows staff to initiate demolitions in excess of $20,000 for blighted residential properties subject to demolition proceedings. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Powell announced a celebration to honor Earnest “Ernie” Broadnax being held on July 30, 2021 at the Elgin History Museum.
Announcements from Staff
City Manager Kozal announced upcoming city events.
Adjournment
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Shaw, Steffen, Thoren, and Mayor Kaptain. Nays: None.
The meeting adjourned at 10:48 p.m.
https://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/7418
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