Village of Northbrook Board of Trustees Met July 27.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Kathryn Ciesla | Village President | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | |
| Joy Ebhomielen | Trustee | Present |
3. MINUTES APPROVAL
Board of Trustees - Regular Meeting - Jul 13, 2021 7:30 PM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Muriel Collison, Trustee SECONDER: Johannah Hebl, Trustee AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen |
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Muriel Collison, Trustee SECONDER: Johannah Hebl, Trustee AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen |
President Ciesla noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.
5. MANAGER'S REPORT
Village Manager Rich Nahrstadt reported the west commuter lot will be closed beginning July 31, 2021 for Northbrook Days. He noted the other commuter lots will remain open for public parking.
The broker’s tour of Grainger was very successful, and the deadline to submit proposals is August 13, 2021. . Staff will be scheduling a special meeting on November 30, 2021, to discuss the Capital Improvement Plan with the Village Board.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Israel Moved for the approval of class A & B Warrants dated July 1, 2021 - July 15, 2021 in the amount of $1,679,505.53.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
Trustee Israel Moved for the approval of Frontage Deposit refunds totaling $18,500.00 dated July 14, 2021.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
President Ciesla reported the Village has maintained an AAA bond rating for our existing bonds issues and the sales tax reports show the Village is $154,000.00 over budget. She noted Northbrook has been a Tree City for 27-years. Furthermore, on Tuesday, August 3, 2021, the public can enjoy ice cream with a Police Officer at Dairy Queen. She discussed several events in the community and how to recycle with Simple Recycling.
A. DIVERSITY, EQUITY, AND INCLUSION MOMENT
Judy Hughes discussed different ethnicities and cultures. The Northbrook community is ethnically diverse, and research shows all human beings share 99.9% of the same DNA. She discussed the history of her DNA and ancestors. Furthermore, she encouraged the public to sign the Welcoming & Inclusive Community Pledge and to visit RAIN’s website to learn more.
B. GREEN MOMENT
Nell Badgley, Go Green Member, discussed the Climate Action Plan. If the Village was to plant more trees in the community it will help combat carbon dioxide admissions. She expressed her passion for helping the environment and making a difference in the lives of others. Furthermore, she encouraged the Village Board to adopt the Climate Action Plan to maintain a safe environment and improve the quality of life for Northbrook residents.
President Ciesla thanked everyone for participating in the Climate Action Plan.
C. PROCLAMATION:
A Proclamation Giving A "Thumbs Up" To The Northbrook Police
Moved to August
D. Appointments to Commissions
A. DIVERSITY, EQUITY, AND INCLUSION MOMENT
Judy Hughes discussed different ethnicities and cultures. The Northbrook community is ethnically diverse and research shows all human beings share 99.9% of the same DNA. She discussed the history of her DNA and ancestors. Furthermore, she encouraged the public to sign the Welcoming & Inclusion Pledge and visit their website to learn more.
B. GREEN MOMENT
Noel Bandy, Go Green Board Member, discussed the Climate Action Plan. If the Village was to plant more trees in the community it will help combat carbon dioxide admissions. She expressed her passion for climate change and making a difference in the lives of others. Furthermore, she encouraged the Village Board to adopt the Climate Action Plan to maintain a safe environment and improve the quality of life for Northbrook residents.
President Ciesla thanked everyone for participating in the Climate Action Plan.
C. PROCLAMATION:
A Proclamation Giving A "Thumbs Up" To The Northbrook Police
Moved to August
D. Appointments to Commissions
| RESULT: APPROVED [6 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
Trustee Collison moved, seconded by Trustee Israel, to move items 10(B) and 10 (E) to the Consent Agenda. On voice vote all were in favor.
| RESULT: ADOPTED [6 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Heather Ross, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
A Resolution Authorizing an Agreement for Construction of Stormwater Management Plan Project #29 with Mauro Sewer Construction, Inc. of Des Plaines, Illinois
B. RESOLUTION NO. 2021-102
A Resolution Approving a Replacement Wall Sign in Excess of District Height and Sign Area Limitations (Plan Commission Docket No. PCD-21-09 - 1101 Skokie Boulevard)
C. RESOLUTION NO. 2021-103
A Resolution Granting a Subdivision Variation and Approving a Combined Tentative and Final Plat of Subdivision (2218-2226 Center Avenue) (Plan Commission Docket No. PCD-20-12)
D. RESOLUTION NO. 2021-104
A Resolution Approving a First Amendment to Redevelopment & Economic Incentive Agreement By, Between, and Among the Village Of Northbrook, Northbrook Anchor Acquisition, LLC, NBC RESI JV 1 LLC, and Westcoast Estates (Northbrook Court – Macy’s Redevelopment Parcel)
E. ORDINANCE NO. 2021-21
Municipal Code Amendment - Expiration of Demolition Permits and Restoration
COMMITTEE REPORTS
9. ADMINISTRATION AND FINANCE
10. PLANNING AND ECONOMIC DEVELOPMENT
A. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
B. Public Hearing for 310-340 Melvin for Melvin Arches LLC for Special Permit Renewal & Transfer
Senior Planner Swati Pandey discussed a special permit renewal and transfer of the existing special permit to allow the continued operation of Special Trade Contractors with Outdoor Storage on the property, which is located in the I-1 Restricted Industrial District. The Comprehensive Plan’s Future Land Use designation is General Industrial, Warehouse and Office Uses. The Applicant is requesting a transfer of the special permit from Ceisel Masonry, Inc. to Melvin Arches, LLC, which is the owner of the Subject Property and to Adobe Masonry, which is a tenant on the Subject Property.
The primary issues for the Board of Trustees to consider:
1. Is it appropriate to transfer and renew the special permit for Special Trade Contractors with Outdoor Storage located on the Subject Property?
2. Should the term coincide with the valid extension date of October 31, 2023, or is it appropriate to remove the term as requested by the Applicant?
Trustee Collison asked if a public hearing is needed when a new lease agreement is executed. Michaela Kohlstedt, Director of Development and Planning Services, responded the Village can draft language in the contract, which allows for administrative approval when lease agreements are renewed with the same applicant.
Trustee Collison opened the public hearing. There were no comments.
Trustee Israel made a motion to close the public hearing, seconded by Trustee Hebl.
C. ORDINANCE NO. 2021-22
An Ordinance Approving the Renewal and Transfer of Special Permit for Operation of Special Trade Contractors with Outdoor Storage in the I-1 Restricted Industrial District (Melvin Arches, LLC and Adobe Masonry – 310-340 Melvin Drive) (Plan Commission Docket NO. BOT-21-07)
Trustee Collison made a motion to approve the ordinance with administrative language allowing the applicant to submit the lease, seconded by Trustee Hebl. On voice vote, the motion passed.
| RESULT: ADOPTED [6 TO 0]
MOVER: Muriel Collison, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
A. RESOLUTION NO. 2021-105
A Resolution Approving an Electricity Aggregation Power Supply Agreement with MC Squared Energy Services, LLC
Sustainability Coordinator Tessa Murray discussed a resolution approving an Electricity Aggregation Power Supply Agreement with MC Squared. She discussed the history of the North Shore Electricity Aggregation Consortium (NSEAC) with the Village Board. With the proposed Aggregation 2.0 program, cost to consumers will remain the same. The agreement states the Village President and Board of Trustees are responsible for determining the use of the program funds. The NSEAC selected MC2 as the service provider.
The final contract calls for a 36-month term and an annual payment to the Village of Northbrook of $90,000. At the April 27, 2021 Village Board meeting, following two public hearings in accordance with state law, the Board of Trustees approved an amendment to the Village’s Plan of Operation and Governance (“POGO”) in order to proceed with the Aggregation 2.0 program. Furthermore, eligible customers will receive opt-out letters stating they have 21-days to opt-out of the program. The program has no enrollment or termination fees. The remaining customers will receive an informational letter about the program and notify the public their service will not change. The letters will be mailed to the public in August 2021 and the metering start date is in October 2021. For more information, please visit the Northbrook website.
Trustee Collison made a motion to approve resolution 2021-105, seconded by Trustee Israel. On voice vote, the motion passed.
| RESULT: ADOPTED [6 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Bob Israel, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
Michaela Kohlstedt, Director of Development and Planning Services, commented that following an RFP process, the Village retained PaleBLUEdot as the consultant to lead the Climate Action Plan. The consultant conducted thorough background research on the community to compile several documents noting the current conditions within the Village. The next step included the formation of the Climate Action Planning Team consisting of over 30 members which conducted seven workshops, with over 21-hours of discussion. She noted that it was during this process when the CAPT noted the need for a full time staff person at the Village to implement the plan. The Board included a budget item for a full-time sustainability coordinator in the current budget.
Tessa Murray, Sustainability Coordinator, commented the draft Climate Action Plan (CAP) was posted online in April 2021 for 57 days and received over 700 review comments from the online public input period. The feedback showed 87% of respondents agree with the intent and goals of the Climate Action Plan and encourage the Village to proceed with implementation. On June 16, 2021 the Village hosted an Open House which was attended by over 40 members of the public who voiced their support and provided feedback on the draft document. The draft CAP was discussed at eight various Village Commission meetings where the Commissions were able to assess their role in the Plan’s implementation of action items. The final draft is now updated to incorporate helpful ideas from this input period and can be accessed online.
Environmental Consultant Ted Redmond of PaleBLUEdot commented the climate change has increased in Northbrook. He discussed the climate change data with the Village Board. He provided an overview on the three project deliverables and process. He noted the 10-year implementation plan is composed of eight sectors with forty-two strategies and 190 actions. Furthermore, he reviewed each sector with the Village Board. Successful implementation of the plan will result in 37% decrease in emissions. In summary, the plan identifies several recommendations for the Board to review.
Trustee Ross opened the public hearing.
Catherine Caporusso, 2156 Glendale Avenue, spoke in support of the Climate Action Plan. She requested the Village Board adopt the plan and create an entity to oversee the plan.
John Wilson, 1105 Reed, spoke in support of the Climate Action Plan. He noted the timelines in the plan are optimistic. He requested the Village Board implement the plan.
Rob Burton, 3648 Radcliff Drive, commented nuclear power was not addressed in the proposed plan. He noted Illinois is the leading nuclear power state in the United States. He requested the Board modify the plan to include the Legislator and Governor’s Energy Plan.
Kathleen Druno, 4 Court of Stone Creek, spoke in support of the Climate Action Plan. She expressed the importance of limiting the carbon footprint for the children of the future. She noted the CAP helps encourage the public to take part in creating a safe environment.
James Sam spoke in support of the Climate Action Plan. He expressed concern regarding the dangers of biking in the community. He requested the Board take action to separate bikers from operating vehicles to protect the public. He asked how they can earn economic incentives to encourage conservation. He discussed an economic incentive example with the Village Board.
Paul Paddor, 2627 Woodlawn, commented the Climate Action Plan is multidisciplinary. He encouraged the Village Board to take leadership in the community.
Scott Williams commented on the Bike Plan. He noted the bike lane on Sheridan Avenue has great infrastructure. He discussed several missed opportunities regarding the plan. He requested the Village Board include the Bike Plan in the Climate Action Plan.
Trustee Ross made a motion to close the public hearing, seconded by Trustee Israel. On voice vote, the motion passed.
Trustee Ross thanked everyone for participating in the Climate Action Plan. She noted the biggest issue is enforcement. She discussed the importance of adopting the plan into every operation and collaborating with other entities.
Trustee Israel thanked everyone for participating in the Climate Action Plan. He discussed one of his high school accomplishments that supports a sustainable environment. He noted sustainability is meeting the needs of the present generation without compromising the ability of future generations to meet their own needs. The plan is intended to guide the Village Board’s actions as a municipal body and community. Furthermore, he encouraged the public to contact their State Senators to support the Energy Plan. In summary, the goal is to create a sustainable future for others.
Trustee Collison thanked everyone for their hard work. She expressed excitement regarding the affordable housing within the CAP. She noted several items with the plan the Village Board has not yet adopted. She requested clarification on the budget and next steps. Ms. Kohlstedt responded they are requesting direction from the Village Board regarding adoption of the plan. She noted staff is creating a short list of items to take action on to start with following adoption. She discussed the possibility of creating a task force and partnering with other agencies.
President Ciesla commented the CAP will be similar to the Sustainability Plan. As the Village goes through the planning process, they will incorporate initiatives into the budget. She noted 63 of the items are at no cost to the Village.
Trustee Collison expressed concern regarding the CAP calling for the construction of accessory dwelling units to increase rental opportunities in established neighborhoods and new developments. She noted she does not feel comfortable approving the plan with the mentioned clause.
President Ciesla commented the Village will be scheduling a budget meeting to determine how much money will be funded towards the CAP.
Trustee Ross discussed the intent of the CAP for the community.
Trustee Hebl thanked everyone for participating in the Climate Action Plan. Furthermore, she thanked the Village staff for the informational presentation. She noted many residents in the community are happy with the improvements the Village has made so far. In summary, she supports investing in creating a safe sustainable environment for the future and encouraged the public to stay involved.
Trustee Pepoon thanked everyone for participating in the Climate Action Plan. He noted the CAP should support the Bike Plan. Furthermore, he is in favor of endorsing the CAP.
Trustee Ebhomielen stated she supports creating a safe sustainable environment in the community. She noted she is in favor of the CAP and would like to know the next steps in the process to create a plan. Furthermore, she encouraged the public to stay involved.
President Ciesla thanked the Village staff for the informational presentation. She noted taking action now will help the Village save money in the future. She discussed how Northbrook is going to be a leader for other communities to learn how to create a safe sustainable environment. Furthermore, utilizing the social media platforms to promote saving incentives. She asked if Staff can create an ordinance to adopt the plan where the Board does not accept everything within the plan as a policy decision but prioritizes the items over time. She asked the Board if they would like staff to prepare an ordinance.
The Village Board agreed to have staff prepare an ordinance.
President Ciesla requested staff prepares an ordinance with language that allows the Village Board to set priorities.
12. PUBLIC WORKS AND FACILITIES
A. ORDINANCE NO. 2021-23
An Ordinance Authorizing the Purchase of a 2021 Aerial Lift Truck from Altec Industries of Elizabethtown, Kentucky
Trustee Hebl discussed the difference between the traditional and hybrid truck models. She noted with the traditional truck the engine must be running at all times to operate the lift, which increases vehicle maintenance. The Village staff recommend purchasing the hybrid truck.
Trustee Hebl made a motion to approve the ordinance authorizing the purchase of the 2021 Aerial Lift Truck, seconded by Trustee Collison. On voice vote, the motion passed.
| RESULT: ADOPTED [6 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Muriel Collison, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
14. COMMUNICATIONS AND OUTREACH
15. REMARKS FOR THE GOOD OF THE ORDER
Trustee Pepoon noted the Cone with a Police Officer event is next Tuesday. He discussed a RED Center meeting he attended where the balance budget was approved for the Emergency Dispatch Center.
Trustee Collison commented the Pop-up Patch will be hosting a weekly family trivia contest from August 26, 2021 to September 30, 2021. She noted they will have team sign-ups available soon.
16. CLOSED SESSION
17. ADJOURN
Trustee Hebl moved, seconded by Trustee Ross to adjourn the meeting at 9:20 pm. On roll call, all were in favor.
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