Village of Bartlett President and Board of Trustees Met March 2.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of March 2, 2021 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. and NOTICE IS HEREBY GIVEN pursuant to Section 7(e) of the Open Meetings Act as set forth in Senate Bill 2135 signed by Governor J.B. Pritzker on June 12, 2020, making it effective upon said signing (“SB 2135”), that the regular meeting of the Village President and Board of Village Trustees of the Village of Bartlett (the “Village Board”) scheduled to be held at 7:00 p.m. at the Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, may be conducted by audio or video conference without a physical quorum of the members of the Village Board present because an in-person meeting is not practical or prudent due to a disaster, that being COVID-19 pandemic and the applicable restrictions imposed under various laws rules, restrictions, Executive Orders and/or announcements issued by Illinois Governor J.B. Pritzker and/or Ngozi O. Ezike MD, Director of the Illinois Department of Public Health, including without limitation “Restore Illinois: A Public Health Approach to Safely Reopen Our State”, which currently limits gatherings to the lesser of 50 people or 50% of the capacity of the meeting room as a public health measure.
2. ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski and President Wallace
ABSENT: None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Economic Development Coordinator Tony Fradin, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Assistant Finance Director Matt Coulter, Director of Public Works Dan Dinges, Assistant Public Works Director Tyler Isham, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Head Golf Professional Phi Lenz, Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Chaplain Breanne Fuelling from the Bartlett Police Department gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
There were no additions or subtractions to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to Amend the Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda.
7. BILL LIST – Covered and approved under the Consent Agenda.
8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
Trustee Deyne read a Proclamation Celebrating the 130th Anniversary of the Village of Bartlett’s Incorporation.
Trustee Deyne read a Proclamation Recognizing Bartlett Hills Golf Course Superintendent Kevin DeRoo upon his Retirement from the Village of Bartlett.
President Wallace read a Proclamation Recognizing Long-Time Employee Russ Kinney upon his Retirement from the Village of Bartlett.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne recognized birthdays and anniversaries of the board and staff.
11. TOWN HALL
Nick Anderson, 514 Tamarack Drive
Mr. Anderson addressed the Naperville Road issue. He understood that the board is sick of hearing from them but the situation has not improved in the six months since they have addressed the board. He stated that they are going to keep coming and complaining until something is done. He appreciated the board’s help on this.
George Lebron, 507 Tamarack Drive
Mr. Lebron stated that he has been complaining about traffic for about three years. He wanted to know if there was an update from Cook County for a meeting regarding the traffic study?
Village Administrator Paula Schumacher stated that they have sent both reports to the county transportation supervisor. He is working with his staff on the truck weight issue. They have asked questions as well as additional information so she believes that they are doing their due diligence on the reams of information that we sent them. They are also working on a truck wayfinding sign plan that is still in draft form and is being reviewed by the traffic consultant. They have also done some truck diplomacy with the business owners in Brewster Creek and sent information to them asking them to be better neighbors and work with their drivers to use different routes other than Naperville Road. They are working with Cook County to have that meeting in March and they will get all the traffic consultants together to review the plan and the recommendations that the village has asked them to take a look at. They will be looking at multiple counties to be partners on that endeavor.
Trustee Gandsey asked if they had heard back from any of the businesses regarding this request.
Ms. Schumacher stated that a few of them indicated that they would try and cooperate as best as they could. They do have some limitations since some of the drivers are not their employees.
Trustee Gandsey asked if we could get that information out to the truck drivers that are not employees.
President Wallace stated that independent contractors don’t necessarily listen to anyone. They find a truck route and they take it. They will do everything they can to follow up on those letters but that is about all we could do.
Mr. Lebron stated that the worst is coming with the summer and gravel trucks speeding. He stated that his subdivision was nice and quiet and now there are about 100 vehicles going up and down this two-lane residential highway. He spoke about noise and vibrations and being kept up all night. He felt that somehow this has to be escalated in order to get traction. He spoke about the decibel noise limit and felt that it would be extremely high in his area. He spoke about upcoming construction and large buildings in Brewster Creek as well as the proposed apartment complex right next to Timbercrest with 310 parking spots that want access to their street. He asked if there was some way to escalate this and get the county to start meetings. Being a long time resident he felt that Bartlett was losing its small-town feel.
President Wallace stated that they are doing everything they can to push this along and suggested that the residents go directly to the people with authority at Cook County. He stated that when the voters start going there, that is when they will really start listening.
Ms. Schumacher stated that the mayor did send a letter to the county mentioning the forthcoming surveys. We want to give them a chance to do their due diligence because we are asking them for over $2 million for improvements on Naperville Road. She certainly understands George’s urgency, they sat in those meetings together, and we certainly don’t like that it’s lingered as long as it has. We tried a couple of different types of solutions and now are coming back with more. We want to make sure that the county does have the ability to look at the data provided to them, make our case to them, and make those funds available to us.
Mr. Lebron stated that he has had several meetings with county and staff and the county is clueless. He really thinks that the village is accountable for this with their lack of vision and long-term planning.
Trustee Deyne stated that he was on the Plan Commission in the 90’s and they were specifically looking at site development. There were traffic studies that they relied on and that is how some of this has developed. Their decisions were made by the information that they got from the consultants hired and were based on the information they had. We can’t go back and fix that but we can fix the problem that we have now in his area. Everyone on this board is sympathetic to their needs and are doing everything they possibly can to correct the situation. He stated that they just have to be a little more patient.
Trustee Suwanski stated that she drove down Naperville Road recently and agreed that it is very tight in that area.
Mr. Anderson asked if they should attend the staff meeting with Cook County. They would be willing to attend any event of which they could talk about their situation.
Trustee Gandsey asked if he had shown his video to anyone else.
Mr. Anderson said that he welcomed the village to use the video on social media.
Lawrence Airdo, 500 Tamarack Drive
Mr. Airdo stated that he thought he bought a house in a quiet neighborhood five years ago. This changed and is not quiet anymore. The gravel trucks are the worst ones that just fly by and it is impossible to turn right or left out of their subdivision.
Cathy Johnson, 1256 Tamarack Drive
Ms. Johnson stated that she has lived in the Timberline development for 18 years. She can attest that there have been numerous changes and she no longer feels safe trying to pull out of her development. If you are driving northbound on Naperville Road and you try to pull into her subdivision, cars are on her back end and she worries that they are going to run into her. The traffic flow is absolutely horrible. She spoke about the turnaround and asked how it will slow traffic down further north on Naperville Road.
President Wallace stated that the idea of a turnaround will typically make a lot of the trucks not want to go down that road.
She asked about the guardrails that were put up by Villa Olivia and asked if they were thinking about putting anything along the townhomes on Naperville Road for their protection.
President Wallace stated that it was something that Cook County would have to do. Trustee Reinke stated that those guardrails do need to be extended.
Ms. Johnson stated that she can’t imagine those apartments and the cars coming through the Timberline development. How could their development handle these additional cars?
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that Resolution 2021-21-R, a Resolution Approving the Renewal Contract for Elevator Inspection Services Between the Village of Bartlett and Thompson Elevator Inspection Service, Inc. was covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GANDSEY
Trustee Gandsey presented Ordinance 2021-19, an Ordinance Extending Temporary Outdoor Dining Permits and Amending Ordinance No. 2020-74. She stated that it was about extending temporary outdoor dining permits through 2021. All the regulations and temporary liquor licenses are intact.
Trustee Gandsey moved to approve Ordinance 2021-19, an Ordinance Extending Temporary Outdoor Dining Permits and Amending Ordinance No. 2020-74 and that motion was seconded by Trustee Deyne.
Trustee Gandsey asked if the restaurants found this beneficial last year.
Planning & Development Director Roberta Grill stated that the restaurants appreciated the outdoor dining and it was very successful for them. The patrons, residents and restaurant owners have had only positive feedback.
ROLL CALL VOTE TO APPROVE ORDINANCE 2021-19 EXTENDING TEMPORARY OUTDOOR DINING PERMITS
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN HOPKINS Trustee Hopkins stated that there was no report.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN SUWANSKI
Trustee Suwanski presented Resolution 2021-20-R, a Resolution Approving of the Contract for the Bartlett Brush Collection Agreement Between the Village of Bartlett and Trees “R” Us, Inc.
Trustee Suwanski moved to approve Resolution 2021-20-R, a Resolution Approving of the Contract for the Bartlett Brush Collection Agreement Between the Village of Bartlett and Trees “R” Us, Inc. and that motion was seconded by Trustee Deyne.
Trustee Gandsey wondered how people feel who don’t need the service or are ineligible. Is this the right solution or are there other ones we need to explore before we approve something like this?
Trustee Deyne stated that when they first entered into the contract they had a lot of complaints about bundling. He has not received any calls lately and thinks that people just got use to the bundling.
Trustee Suwanski asked how long is the current contract with Groot.
Assistant Village Administrator Scott Skrycki stated that there are two years left to the contract. When the board asked them to look into this brush program, they contacted Groot and asked if they would be willing to negate their brush portion should the board go forward with this alternate brush program. They said they would be willing to do that if we gave them an extension, because we are asking them to take revenue off the books. If it was a few years ago, the issues we had, given the complaints about the billing and the brush, this would have been a poor idea. The complaints have gone down and to put it in a historical perspective, residents with this extension would be paying less for their services in 2022 than they were in 2012. He didn’t think you could find that kind of fee comparison in any of the communities around here. The rates would actually freeze for the first year of the contract and then go up the standard 3% the second year.
Trustee Suwanski discussed the rates.
The $0.51 would be removed from the resident’s bill for weekly bundled pick-up and $1.70 per household would be added for once monthly unbundled brush pick-up (this charge would not appear on the resident’s bill but would be paid by the levy).
Trustee Reinke stated that the solution is more expensive than leaving things as-is.
President Wallace stated that the primary complaint about the service is bundling. He thought they were making a mountain out of a mole hill. We can do one of two things - cut out the unbundled weekly pickup and save $0.51 per month and let them do their own thing -or- for $1.70 per household per month, they would get one pick-up per month with no bundling.
Trustee Deyne stated that this is not worth discussing and is insignificant.
Trustee Hopkins asked if it would be possible for the public works department to go back to doing it but in a different manner. Could a resident go on their smart phone or computer and request a brush pick up? That would be more efficient. He recently received a memo that stated it was approximately $100,000 per year for those employees to provide brush pick up. That’s more than half of what Trees “R” Us would charge us. He understood that they want to get out of the business and our employees are doing other things but could they bring in seasonal employees to cover that.
Public Works Director Dan Dinges stated that anything is possible. You can hire seasonal or use full-time employees. It all gets down to what you want to accomplish. The seasonal employees would help because it would allow our full-time employees to continue working on infrastructure which he feels is more important than picking up brush. We are able to get parkway tree trimming, concrete, storm sewer, and all those things are things that we could not have got done when we were picking up brush. It would be a matter of finding a new source and he didn’t know if hiring temp help was the answer.
Administrator Schumacher stated that she would like to compare that with the $1.70. Can we hire seasonal employee’s and do we need a grappling truck? We can certainly cost it out.
Trustee Carbonaro asked what the insurance would cost to cover this endeavor.
Administrator Schumacher stated that brush pick up with the chipper yielded eye injuries, bee stings, back injuries, etc. and we would have to look at that as well.
Trustee Hopkins stated that they are doing more tree trimming, so they are still in that environment. He talked about brush laying out at the curbside and people dumping it in easements. He thought it was a serious problem and people do not want to bundle.
Trustee Deyne asked for the annual costs per year.
Assistant Administrator Skrycki stated $1.70 per household per month minus $0.51 per month per household. Approximately $1.20 per month per household.
Trustee Deyne stated that for $1.20 per month he did not want to see public works being involved with this. He concurs with the memo that Paula sent out today where we pay Groot for this pick up. It is not worth having a conversation for $1.20.
Trustee Hopkins stated that he understood his point but maybe there is a way that public works can get back involved with this.
Trustee Deyne stated that he does not want public works involved in it.
Trustee Hopkins understood that he didn’t but if it is a cost factor and we could lower these costs…
Trustee Deyne stated that we are then taking them away from other responsibilities that they can do right now.
Trustee Hopkins stated that is why he talked about hiring seasonal employees. He thought this item should be moved back to the Committee so they can discuss it in more detail.
Trustee Deyne motioned to Call the question and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE RESOLUTION 2021-20-R APPROVING CONTRACT FOR BRUSH COLLECTION WITH TREES “R” US
AYES: Trustees Carbonaro, Deyne
NAYS: Trustees Gandsey, Hopkins, Reinke, Suwanski
ABSENT: None
MOTION DENIED
President Wallace asked staff to try and figure something out with this like a Go Request, etc. and Groot will continue doing what they are doing.
Administrator Schumacher stated that they will put together a valet brush collection where people would do it through a Go Request with seasonal employees.
President Wallace stated that it is a little disheartening to get to this point because when we were asking them to put together this study, no one mentioned the fact that they were not interested in having an outside contractor do the brush pick up. It is very disappointing to have this come up now. In the future, when we ask the staff to look into brush collection, we need to make sure we are very specific as to what we are looking for. He asked staff to rework things and let Groot know that they are still on the hook until we figure something else out.
Trustee Suwanski stated that Resolution 2021-22-R, a Resolution Approving the West Bartlett Road/Devon Avenue Bike Path Replacement & Bioswale Project Agreement Between the Village of Bartlett and Schroeder Asphalt Services, Inc.; Resolution 2021- 23-R, a Resolution Approving the Sanitary Sewer Main Lining Agreement Between the Village of Bartlett and Hoerr Construction, Inc.; Resolution 2021-24-R, a Resolution Approving of the Village of Bartlett FY20/21 Sanitary Sewer Lateral Lining and Vac-A-Tee Installation Project Agreement Between the Village of Bartlett and Performance Pipelining, Inc. were covered and approved under the Consent Agenda.
13. NEW BUSINESS - None
14. QUESTION/ANSWER PRESIDENT & TRUSTEES - None
15. ADJOURN
President Wallace stated that the Board would be going directly into the Committee of the Whole meeting following adjournment.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Gandsey.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:55 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=11731
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