Village of Bartlett Village Board met Oct. 6.
Here is the minutes provided by the board:
1. CALL TO ORDER
2. ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke and President Wallace
ABSENT: None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Food & Beverage Manager Paul Petersen, Police Chief Patrick Ullrich, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION
Pastor Rob Ritacco of Jesus Journey Church gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. ADJOURN TO EXECUTIVE SESSION
President Wallace stated that the Board will be going into Executive Session to Discuss the Selection of a Person to Fill a Vacant Public Office Pursuant to Section 2(c)3 of the Open Meetings Act.
The Board will reconvene the regular meeting immediately following the Executive Session to take action on the appointment of a Village Trustee.
Trustee Deyne moved to adjourn the regular Board meeting to Executive Session to Discuss the Selection of a Person to Fill a Vacant Public Office Pursuant to Section 2(c)3 of the Open Meetings Act, and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO ADJOURN TO EXECUTIVE SESSION
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:02 p.m. to Executive Session.
6. RECONVENE BOARD MEETING
Trustee Deyne motioned to reconvene the regular Board meeting and that motion was seconded by Trustee Hopkins at 7:24 p.m. and asked the Village Clerk to call the roll.
ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke and President Wallace
ABSENT: None
7. APPOINT TRUSTEE
President Wallace stated that as everyone here is aware, a vacancy in the office of Village Trustee occurred by reason of the resignation of Village Trustee Kristina Gabrenya which was effective September 16, 2020. Under the Illinois Municipal Code, an appointment of a qualified person by the Village President must be made within 60 days after the vacancy occurs.
The person appointed, if consented to by the Board of Trustees this evening, will be sworn in at the October 20, 2020 meeting. Trustee Gabrenya was serving in an elective municipal office with a four-year term that would have expired in May of 2023, however, because there remained an unexpired portion of her term of more than 28 months and the vacancy occurred at least 130 days before the April 6, 2021 general municipal election, the vacancy for the two-year remainder of the term shall be filled at that election. Thus, there will be three, four-year terms on the April 6, 2021 ballot and one, two-year term for the office of Village Trustee.
Accordingly, I hereby appoint Renée Suwanski to fill the vacant office of Village Trustee of the Village of Bartlett for the remainder of the term expiring in May of 2021, and hereby forward my appointment to the Board for confirmation.
Trustee Deyne moved to concur and consent to the appointment of Renée Suwanski to fill the vacant office of Village Trustee of the Village of Bartlett for the remainder of the term expiring in May of 2021 and that motion was seconded by Trustee Reinke.
ROLL CALL VOTE TO THE APPOINTMENT OF RENÉE SUWANSKI AS VILLAGE TRUSTEE
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke NAYS: None
ABSENT: None
MOTION CARRIED
President Wallace stated that they would swear in the new Trustee at the October 20, 2020 meeting.
8. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Reinke stated that he would like to add Item 1 under Building & Zoning, Ordinance 2020-97, an Ordinance Approving of a Preliminary/Final Plat of Resubdivision of 260 S. Western Avenue and Granting a Variation (Cylwik Resubdivision) to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to Amend the Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Gandsey.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke NAYS: None
ABSENT: None
MOTION CARRIED
9. MINUTES – Covered and approved under the Consent Agenda. 10. BILL LIST – Covered and approved under the Consent Agenda. 11. TREASURER’S REPORT - None
12. PRESIDENT’S REPORT
President Wallace read the Arts DuPage Proclamation and proclaimed October 2020 as Arts DuPage Month in the Village of Bartlett.
13. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne recognized staff birthdays and anniversaries.
He stated that his granddaughter was getting married at the end of this month and she’s marrying Tyler Reese who works for the public works department. He will have to call Tyler his future grandson-in-law.
Trustee Reinke stated that there was a bill on the Bill List for the Spaulding Road Quiet Zone and he inquired how it was coming along.
Village Administrator Paula Schumacher stated that it is continuing to move along. The quiet zone is for Metra and they did some signaling and crossing work for the village. The next step is to relocate the Tovar Snowplowing driveway and then they will go out for bids on the median. The wonderful part of that is that the bidding process is under the village’s control so they do not have to wait for anything. They need to coordinate a little more with Metra on the driveway relocation but she is excited to get to that stage of the game.
Trustee Reinke asked when they anticipate it to be done.
Public Works Director Dan Dinges stated that Metra is going to put in the new driveway that is moving west for Tovar. Once that gets done, all of the village work can be bid out and completed. Until the railroad crossing for the driveway gets done, the village cannot bid out the project. He is working with Metra to establish a completion date. He felt that they are getting late in the season and spring is a realistic timeframe.
Trustee Gandsey thanked all the staff who coordinated National Night Out. Her neighborhood was very excited to have the officers and cars drive by their houses. She thanked them for their creativity and ideas to make NNO positive and uplifting.
14. TOWN HALL
President Wallace stated that he read all the emails regarding the Naperville Road situation. He personally went down there today and sat for ten minutes counting trucks. He timed seventeen gravel trucks, five semi’s and one box truck in ten minutes. He also met a long-term resident of Bartlett that dated back to the fifties and was told that the exact same thing happened on Naperville Road back then. He stated that they have discussed this internally, tremendously, so he asked them not to feel like their lack of return comments is anything against what they’re talking about. They are all in agreement in getting something done there and it’s just a matter of discussions moving forward.
George Lebron, 506 Tamarack Drive
Mr. Lebron stated that he counted 42 trucks in one hour out on Naperville Road. His house is shaking, his wife can’t sleep at night, they have air purifiers and sound machines. He mentioned his other neighbors have the same issues and the noise has escalated tremendously. He’s lived in Bartlett for forty-two years and it is terrible and getting worse. It is a two-lane road and dangerous. He spoke about this with the Mayor, Trustee Hopkins, Paula Schumacher, Scott Skrycki and Kevin and Ted from the County. The April meeting that he attended, he was told that the village attorney would try to get some kind of escalation to the County Board.
He stated that they are now putting in a turn lane and taking up some of the easement property. There is 15 feet between that and the walkway. Everyone with little kids walks there every day with trucks going 50-60 mph. Cars have tripled and it is unbearable. Naperville Road is the busiest two-way street in Bartlett. The traffic does not stop! He is asking the village to escalate the situation – he has been at it for two years. He has 67 petitions signed on behalf of his neighbors.
He stated that they are the last people in Bartlett to get anything done. It took 16 years to get the streets paved and they were taken advantage of when Ryan Homes was built behind them. It is usually a 40-foot easement from the backs of homes and they were given 25 feet. They want to stand up and fight for themselves.
Trustee Gandsey apologized and asked, in his opinion, what is the best course of action.
President Wallace stated that the choices are a wall, reduced speed limit….there are a lot of things in the works right now. Re-engineering that intersection with walls, stop lights, speed limits are the things they are pushing for. He was quite certain that the traffic study they are doing right now is an overall traffic plan and should have good suggestions.
Mr. Lebron stated that the meeting they had with the county showed that it warranted a stop light and the village offered to pay for half of it. They just don’t care.
Planning & Development Director Roberta Grill stated that the Brewster Creek traffic study is about 4-6 weeks until completion and the village study is another 4 weeks after that.
President Wallace stated that he talked to two of the owners of the gravel company and found out that within six weeks there will be very few gravel trucks on that road. When you do the traffic study after they vacated, you don’t know what it’s like in the beginning of next year.
Mr. Lebron stated that soon the medical building will open on Stearns and Munger and they are excavating the land, as well as Fastenal and the truck stop on Route 25.
Trustee Reinke stated that it doesn’t sound like the Cook County Commissioner has been very effective on this. Should we reach out to Tony Preckwinkle or how do we escalate this. Even if we wanted to put a stop light in, we don’t necessarily have the authority to do it because it is a county road. How do we take it to the next level?
President Wallace stated that we have, to some extent, gone over the Commissioner that runs that department. If it does take a threatening letter, it will come from our attorney.
Nick Anderson, 514 Tamarack Drive
Mr. Anderson stated that he has lived in Bartlett for a year and half and has never done a government function like this. He has spent the last six months working from home and his office faces Naperville Road. He does not think the wall is a good option because he does not want to look at that. He put a video camera outside his office window this morning and played a video showing the enormous amount of traffic going down Naperville Road. There were seventeen trucks that went by in ten minutes. Since the Brewster Creek facility has been finished in the last month’s, he has noticed this vast increase. He appreciated any help that the village could give them.
Robert Niklinski, 1338 Tamarack Drive
Mr. Niklinski stated that his front door faces Naperville Road. They moved into the neighborhood seventeen years ago when it was brand-new. Because of the business development and Brewster Creek, traffic has grown as well as the gravel truck traffic from the new subdivision on Route 25. He thanked the board for their help in this situation. He indicated that he will supply the board with links to his Ring doorbell video.
Kathy Johnson, 1256 Tamarack Drive
Ms. Johnson stated that she has been a resident since 2003. She thanked the Board for listening to the concerns of the residents of the Timberline development. She realized that when a decision is made to reduce the speed limit or add a stop sign, more goes into the decision process than the voices of residents. There is one thing you cannot ignore, over the years look at the number of deadly car crashes that have occurred within a mile of the intersection of Lake and Naperville Road. None of these crashes have occurred on Naperville Road, but remember just because a car or truck turns onto Naperville Road, that doesn’t’ mean that suddenly they become a safer or more cautious driver. The safety of everyone needs to be a priority.
President Wallace stated that he thought that their neighborhood has been unbelievably patient. It is pretty profoundly annoying situation and he stated that the gears are turning now and will continue to turn until they get something that works.
15. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that Ordinance 2020-97, an Ordinance Approving of a Preliminary/Final Plat of Resubdivision of 260 S. Western Avenue and Granting a Variation (Cylwik Resubdivision) was covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GANDSEY Trustee Gandsey stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN HOPKINS Trustee Hopkins stated that there was no report.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN (OPEN)
President Wallace stated that in the absence of a Trustee, Resolution 2020-98, a Resolution Ratifying the Public Improvements Completion Agreement for Eastfield Subdivision Between the Village of Bartlett and Pulte Home Company, LLC and Ordinance 2020-99, an Ordinance Authorizing the Sale by Internet Auction of Surplus Personal Property Owned by the Village of Bartlett were covered and approved under the Consent Agenda.
16. NEW BUSINESS
Trustee Reinke stated that he would like them to look at the new traffic calming policy and possibly install a “Children at Play” sign. He had a number of residents complain about the residential street over by Sycamore Trails. He thought they could put a sign in there and if reasonable, adjust the guidelines. He talked about removing the flashing stop signs in town.
Police Chief Patrick Ullrich stated that the “Children at Play” sign is not recommended to be placed anywhere, other than near parks. There is always the possibility of children at play and the issue is that once you put one up, everyone is going to want one as well. When you look at the manual on uniform traffic control devices, the advice is not to install those other than near parks. You don’t want to project that there is a safety issue if there isn’t. Also, drivers should be paying attention all the time to the fact that there may be children playing in the area.
President Wallace stated that one of the things in the Sycamore Trails area that slows people down is the School Zone sign. He suggested larger signage for school zones and perhaps a flashing sign.
Chief Ullrich stated that what they have done in the past around all of the elementary schools, is the caution school zone sign. They are programmed to be flashing to draw driver’s attention to those on school days during drop off and dismissal hours. They will take a look again and see if there is additional signage they can replace.
Trustee Deyne stated that there have been complaints about the flashing stop sign directed to him. If the traffic has gotten back to normal, maybe some consideration could be made to remove that sign. When you turn onto Western Avenue from North, you can literally see that sign. The point was made and enough is enough. Many of those residents over there would be greatly relieved. He understood that they did this because there was a situation that needed to be addressed and if it has got back to normal then we should give consideration for removal of the sign.
17. QUESTION/ANSWER: PRSIDENT & TRUSTEES - None
18. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board would be going directly into the Committee of the Whole meeting following adjournment.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Gandsey.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:59 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=11403
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