Village of Palatine Village Council & Committee of the Whole met Sept. 21.
Here is the minutes provided by the council and committee:
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Absent |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Nicholas Standiford, Director of Planning & Zoning Ben Vyverberg, Director of Community Services Harry Spila, Director of Public Works Matt Barry, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Finance Paul Mehring, Director of Human Resources Pam Jackson and Police Chief Dave Daigle
II. PLEDGE TO THE FLAG – Time: 7:00 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES – Time: 7:01 PM
1. Village Council & Committee of the Whole - Regular Meeting - September 14, 2020 - Accepted
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski
ABSENT: Helms
IV. MAYOR'S REPORT – Time: 7:01 PM
1. As Submitted -
Mayor Schwantz announced upcoming events:
Thursday September 24: 6PM-7PM
14th Annual Girls’ NightIN
Palatine Township Senior Center
Saturday September 26: 10AM-1PM
Come on an Adventure All Around Palatine
Palatine Park District Park Quest
Regarding Halloween, Mayor Schwantz noted that cancelling Halloween would require enforcement, and asked staff to report back with recommendations after the Governor's office issues a statement regarding Halloween activities. Village Manager Reid Ottesen noted that Halloween is on a Saturday, perhaps a front light would signal whether a house is receiving trick-or-treaters. There are ways to do it in a safe manner.
V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:04 PM
Recess to Committee of the Whole - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Greg Solberg, District 4 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski
ABSENT: Helms
VI. COMMITTEE OF THE WHOLE
A. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:04 PM
GREG SOLBERG, CHAIRMAN
1. 373 - 375 W. Northwest Highway (Council District: Six):
The motion was to approve Items A. and B. with one vote.
Planning & Zoning Director Ben Vyverberg presented the Petitioner's request for a Special Use Amendment to permit combining two previous restaurants (Fortune Noodles & Taco Express) into a new restaurant with renovations. The ZBA voted unanimously to approve the Special Use Amendment and Staff concurs. Vyverberg added the Petitioner is requesting a Class D liquor license.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski
ABSENT: Helms
A. Consider an Ordinance Granting a Special Use Amendment to Permit the Consolidation of Two Neighboring Restaurants Into One at 373 - 375 W. Northwest Highway - Approved (Council District: Six)
B. Consider an Ordinance Increasing the Number of Class D (Restaurant) Liquor Licenses by One for One Taco Palatine Inc. (D/B/A One Taco Dos Tequilas) at 373-375 W. Northwest Highway - Approved (Council District: Six)
2. Consider an Ordinance Granting a Special Use to Permit a Side Yard Setback Reduction for a New Single-Family Residence on the Vacant Lot at the Southwest Corner Wood Street and Maple Street - Motion Carried by Voice Vote (Council District: Six)
Planning & Zoning Director Ben Vyverberg presented the Petitioner's request for a Special Use to permit a 10 foot side yard setback reduction from the minimum required 20 foot setback on a substandard R-2 corner lot for the construction of a new home. Based on at least four similar corner lots in the area, the ZBA voted unanimously to approve the Special Use. Vyverberg noted a condition was added for landscape plan and sidewalk on Maple.
3. As Submitted -
Nothing was submitted.
B. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:10 PM
BRAD HELMS, CHAIRMAN
In the absence of Chairman Helms, Vice-Chairman Millar opened the Infrastructure & Environment Committee.
1. Gateway Center Parking Deck (Council District: Six):
The motion was to approve Items A. and B. with one vote.
Public Works Director Matt Barry recommended approval of a contract for the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs to the low responsive bidder, J. Gill and Company, of Tinley Park, Illinois, in the amount of $270,000. based on the 2017 assessment of waterproofing and concrete deterioration. Favorable prices are attributed to reduced parking needs due to COVID-19 pandemic. Level 5 and parts of level 4 will be closed to accommodate the contractor’s work. Staff recommends approval.
Barry recommended approval of the proposal from Walker Consultants for the design of a camera system for the parking deck in an amount not to exceed $19,000. Funding for the design/procurement of the camera system will be from the Downtown TIF District and through savings achieved in the parking deck maintenance project. The enhanced video system would assist with the deterrence, investigation, and resolution of any future incidents of theft and vandalism.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
A. Consider a Motion to Award a Contract for the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs - Approved by Voice Vote (Council District: Six)
B. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design and Engineering Services for the Gateway Center Parking Deck Security Camera System - Approved by Voice Vote (Council District: Six)
2. Wood Street & Greeley Street Resurfacing Project:
The motion was to approve Items A. and B. with one vote.
Public Works Director Matt Barry recommended approval a contract for the Wood Street and Greeley Street Resurfacing to the low responsive bidder, Schroeder Asphalt Services, Incorporated in the amount of $365,793.63. for resurfacing, patching, curb, gutter and sidewalk replacement with ADA ramp upgrades.
Barry recommended authorizing the Village Manager to execute the proposal from BLA, Incorporated of Itasca, Illinois for Construction Engineering Services in the not-to-exceed amount of $38,500.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
A. Consider a Motion to Award a Contract for the Wood Street and Greeley Street Resurfacing Project - Approved by Voice Vote
B. Consider a Motion Approving an Agreement with BLA, Incorporated for Construction Engineering Services for the Wood Street and Greeley Street Resurfacing Project - Approved by Voice Vote
3. Consider a Motion to Approve Change Order #1 for the Rand Road and Hale Street Extension Water Main Replacement Project - Approved by Voice Vote (Council District: Two)
Public Works Director Matt Barry recommended approval of Change Order #1 for the Rand Road and Hale Extension Water mail Replacement Project to replace the section of a broken water main on Greeley Street at Johnson Street. Congdon Sewer Service provided a lump sum price of $32,684 to the Village to complete the additional work.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
4. East Palatine Road Water Main Improvement Project - Change Order #1 (Council District: Five):
The motion was to approve Items A. and B. with one vote.
Public Works Director Matt Barry proposed change order #1 to accommodate a new creek crossing and field conditions encountered during construction on the East Palatine Road Water Main Improvements Project. Staff recommends approval of change order #1 for the East Palatine Road Water Main Improvements Project in the amount of $153,502.
Barry recommended authorizing the Village Manager to execute the supplement from Doland Engineering for construction engineering services for the East Palatine Road Water Main Improvements Project in the amount of $18,400.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
A. Consider a Motion to Approve Change Order #1 for the East Palatine Road Water Main Improvements Project - Approved by Voice Vote (Council District: Five)
B. Consider a Motion Authorizing the Village Manager to Execute a Supplemental Proposal with Doland Engineering for the East Palatine Road Water Main Improvements Project - Approved by Voice Vote (Council District: Five)
5. Consider a Motion Authorizing the Village Manager to Execute a Supplemental Proposal with Doland Engineering for the Thomas Street and Victoria Drive Water Main Replacement Project - Approved by Voice Vote (Council District: Five)
Public Works Director Matt Barry requested a supplement to the original proposal with Doland Engineering to accommodate the contractor’s 20 additional days to complete the Thomas and Victoria Drive Water Main replacement. Staff recommends authorizing the Village Manager to execute the supplement from Doland Engineering for construction engineering services in the amount of $17,600.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
6. Water Main Replacement/Extension Design Services:
The motion was to approve Items A. through E. with one vote.
Public Works Director Matt Barry explained that annually, the Village completes water main replacements in locations which have experienced high volumes of breaks. Since the 2010 Master Water System Improvement Program, the annual investment has increased from $250,000 to a proposed $2,750,000 in 2021. The increase exceeds in-house Staff capacity; therefore, consulting engineering is recommended. Staff recommends authorizing the Village Manager to execute the following design engineering services proposals:
A.) Ciorba Group for the Old Mill Drive and Garden Avenue water main replacements in the not-to-exceed amount of $68,706.
B.) Barry recommended awarding SPACECO for the Palatine Road and Northwest Highway water main replacements in the not-to-exceed amount of $43,760.
C.) Barry recommended awarding Doland Engineering for the Skylark Drive water main replacement in the not-to-exceed amount of $26,845.
D.) Barry recommended awarding Doland Engineering for the Ventura Drive water main replacement in the not-to-exceed amount of $24,345.
E.) Barry recommended awarding Hampton, Lenzini and Renwick for the Harvard Drive and Arlene Avenue water main replacements in the not-to-exceed amount of $57,290.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
A. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Old Mill Drive and Garden Avenue Water Main Replacement Project - Approved by Voice Vote (Council District: Three)
B. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Palatine Road and Northwest Highway Water Main Replacement Project - Approved by Voice Vote
C. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Skylark Drive Water Main Replacement Project - Approved by Voice Vote (Council District: Two)
D. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Ventura Drive Water Main Replacement Project - Approved by Voice Vote (Council District: Six)
E. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Harvard Drive and Arlene Avenue Water Main Replacement Project - Approved by Voice Vote
F. As Submitted -
Nothing was submitted.
C. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:21 PM
SCOTT LAMERAND, CHAIRMAN
1. Consider a Motion Authorizing the Village Manager to Enter Into Contracts to Facilitate COVID-19 Related Adjustments to Work Spaces in Village Facilities Through the Use of CARES Act Funding - Approved by Voice Vote
Village Manager Reid Ottesen reported Palatine has received a CARES Act allocation of $546,761. Staff has submitted applications to cover some first responder payroll, modifications to workspace designs for improved social distancing, technology modifications to facilitate more online work and the ability for teleworking, and reimbursement for materials and supplies specifically related to COVID 19. The County reviewed and approved a request totaling $227,013. CARES Act requires all equipment/materials must be received prior to the end of 2020. Staff recommends the Village Manager be authorized to enter into contracts to facilitate adjustment to workspaces in Village facilities and acquire the necessary technology pursuant to the CARES Act submittal to Cook County.
Mayor Schwantz thanked the Manager for all the time he devoted to COVID and asked if his hours could be subsidized. Ottesen declined to attempt to calculate hours.
Councilman Lamerand asked for confirmation that funds are only available if spent prior to yearend; and if some communities fail to spend their allotment, is there a chance of excess funds available at the end of the year. It is possible, Ottesen stated.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski ABSENT: Helms
2. As Submitted -
Nothing was submitted.
D. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:25 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
Nothing was submitted.
E. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:25 PM DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:25 PM TIM MILLAR, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:25 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski
ABSENT: Helms
VIII.CONSENT AGENDA
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski
ABSENT: Helms
1. Consider a Motion to Approve 2020 Warrant #18 - Approved
2. Consider an Ordinance Granting a Special Use Amendment to Permit the Consolidation of Two Neighboring Restaurants Into One at 373 - 375 W. Northwest Highway - Approved (Council District: Six)
Ordinance #O-74-20
3. Consider an Ordinance Increasing the Number of Class D (Restaurant) Liquor Licenses by One for One Taco Palatine Inc. (D/B/A One Taco Dos Tequilas) at 373-375 W. Northwest Highway - Approved (Council District: Six)
Ordinance # O-75-20
4. Consider an Ordinance Granting a Special Use to Permit a Side Yard Setback Reduction for a New Single-Family Residence on the Vacant Lot at the Southwest Corner Wood Street and Maple Street - Approved (Council District: Six)
Ordinance # O-76-20
5. Consider a Motion to Award a Contract for the 2020 Gateway Center Parking Deck Level 5 Maintenance Repairs - Approved (Council District: Six)
6. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design and Engineering Services for the Gateway Center Parking Deck Security Camera System - Approved (Council District: Six)
7. Consider a Motion to Award a Contract for the Wood Street and Greeley Street Resurfacing Project - Approved
8. Consider a Motion Approving an Agreement with BLA, Incorporated for Construction Engineering Services for the Wood Street and Greeley Street Resurfacing Project - Approved
9. Consider a Motion to Approve Change Order #1 for the Rand Road and Hale Street Extension Water Main Replacement Project - Approved (Council District: Two)
10.Consider a Motion to Approve Change Order #1 for the East Palatine Road Water Main Improvements Project - Approved (Council District: Five)
11.Consider a Motion Authorizing the Village Manager to Execute a Supplemental Proposal with Doland Engineering for the East Palatine Road Water Main Improvements Project - Approved (Council District: Five)
12.Consider a Motion Authorizing the Village Manager to Execute a Supplemental Proposal with Doland Engineering for the Thomas Street and Victoria Drive Water Main Replacement Project - Approved (Council District: Five)
13.Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Old Mill Drive and Garden Avenue Water Main Replacement Project - Approved (Council District: Three)
14.Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Palatine Road and Northwest Highway Water Main Replacement Project - Approved
VILLAGE OF PALATINE Page 10
Minutes September 21, 2020
15.Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Skylark Drive Water Main Replacement Project - Approved (Council District: Two)
16.Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Ventura Drive Water Main Replacement Project - Approved (Council District: Six)
17.Consider a Motion Authorizing the Village Manager to Execute a Proposal for Design Engineering Services for the Harvard Drive and Arlene Avenue Water Main Replacement Project - Approved
18.Consider a Motion Authorizing the Village Manager to Enter Into Contracts to Facilitate COVID-19 Related Adjustments to Work Spaces in Village Facilities Through the Use of CARES Act Funding - Approved
IX. REPORTS OF STANDING COMMITTEE – Time: 7:26 PM
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:26 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:26 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:26 PM DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:26 PM TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:26 PM BRAD HELMS, CHAIRMAN
In the absence of Chairman Helms, Vice Chairman Millar reported. 1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:26 PM GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS – Time: 7:26 PM
A. VILLAGE MANAGER – Time: 7:26 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 7:26 PM
1. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 7:26 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED – Time: 7:26 PM No Closed Session requested.
XII. RECOGNITION OF AUDIENCE – Time: 7:26 PM
No one came forward.
XIII.ADJOURNMENT – Time: 7:26 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski
ABSENT: Helms
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