Village of Bartlett President and Board of Trustees met July 7.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. and NOTICE IS HEREBY GIVEN pursuant to Section 7(e) of the Open Meetings Act as set forth in Senate Bill 2135 signed by Governor J.B. Pritzker on June 12, 2020, making it effective upon said signing (“SB 2135”), that the regular meeting of the Village President and Board of Village Trustees of the Village of Bartlett (the “Village Board”) scheduled to be held on July 7, 2020 at 7:00 p.m. at the Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, may be conducted by audio or video conference without a physical quorum of the members of the Village Board present because an in-person meeting is not practical or prudent due to a disaster, that being COVID-19 pandemic and the applicable restrictions imposed under various laws rules, restrictions, Executive Orders and/or announcements issued by Illinois Governor J.B. Pritzker and/or Ngozi O. Ezike MD, Director of the Illinois Department of Public Health, including without limitation “Restore Illinois: A Public Health Approach to Safely Reopen Our State”, which currently limits gatherings to the lesser of 50 people or 50% of the capacity of the meeting room as a public health measure.
2. ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gabrenya, Hopkins, Reinke and President Wallace
ABSENT: None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Economic Development Coordinator Tony Fradin, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Grounds Superintendent Paul Petersen, Police Chief Patrick Ullrich, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Pastor Matt Soules from Village Church of Bartlett gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Hopkins stated that he would like to add Item 1 and 2 under Building & Zoning, Ordinance 2020-58, an Ordinance Approving a Site Plan and Granting Special Use Permits for Culver’s of Bartlett and Resolution 2020-59-R, a Resolution Approving of the Agreement Between the Village of Bartlett, Merch Foods One Inc. and Merch Network One,LLC for the Provision of Financial Assistance in the Form of a Sales Tax Rebate (for a Culver’s Restaurant at 1430 Route 59, Bartlett) to the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to Amend the Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Hopkins.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda. 7. BILL LIST – Covered and approved under the Consent Agenda.
8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
President Wallace read a Proclamation that remembered and honored Village Trustee Michael E. Camerer for all of his accomplishments to the Village.
President Wallace read his own personal message to Trustee Camerer.
“The Road Less traveled - that’s what comes to my mind when I pray about Dr. Michael Camerer’s involvement throughout the Bartlett community for the last 30 years. He was a great friend and wise colleague. Frankly, I really had a hard time understanding why god would pluck such a devoted servant leader from our community and his family without a single warning sign of his departure. Time provides revelation. Now, through a lot of prayer and tears it has become more clear to my simple mind. I can see why god would want to come face to face with some of his best work. Mike didn’t just take on a single pursuit when he chose to take the road less traveled. No, Mike served wherever he was called and even where he was asked to serve. As a tribute to our dearly missed friend, neighbor and colleague - I challenge all of us to GET INVOLVED with your community. I believe this would be the greatest gift we can give to Michael’s legacy and his family – Michael would say “offer to be a part of the solution versus complaining about the problem”. A few particular organizations with which Mike devoted a lot of his spare time serving and building community include: Bartlett Rotary Club; Village of Bartlett; Boy Scouts of America; Bartlett Area Chamber of Commerce; Bartlett Veterans Memorial Foundation. The Bartlett community has lost an especially talented, humble, and gracious leader. Please act on any invitation to get involved in building a better Village in the spirit and memory of Dr. Michael Camerer.”
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne thanked public works and stated that on June 26th at 10:00 p.m. a parkway tree came down and was partially blocking the road. Public Works staff did an absolutely wonderful job in removing it. He thanked Joey Dienberg and Pam Rohleder for the 1991 Centennial Fourth of July Parade video presentation. He stated that the Village did not have a parade or fireworks because of the pandemic and the video brought back a lot of memories and faces of people that have since passed.
Village Administrator Paula Schumacher stated that the village president declared this meeting necessary to be held in this hybrid fashion due to the COVID pandemic and the Board is partially remote and partially in-person for quorum purposes.
11. TOWN HALL
Planning & Development Director Roberta Grill stated that she has two requests to read into the record as follows:
Jim Peplow, 1452 Quincy Bridge Road [Brentwood HOA Board President]
Ms. Grill stated that he emailed staff with concerns with the Culver’s restaurant and how it may increase traffic along Quincy Bridge Road and how the lighting would spill-over as well as how the increased traffic would be policed. Her staff, pubic works and the police department all responded to Mr. Peplow today via an e-mail. She summarized that she was told that the increased traffic flow which will occur from the Culver’s will be monitored and if there is a need for an updated traffic study, they can have one done. If improvements are needed for a left turn lane onto Schick Road off of Quincy Bridge, they would take a look at it and will respond if they have resident concerns. As far as lighting is concerned, Culver’s indicated that they will be “dark sky compliant” which means that they have taken the extra effort to minimize any glare from their property and will reduce the light that trespasses from their property. All lights on the property will be fully shielded and the blue light that is emitted will be minimized during the nighttime hours. The final issue is policing increased traffic that may occur. The police chief stated that they conduct residential patrols as well as radar parking enforcement and perform business checks throughout all of the shifts and will continue to do that for this area.
Nicholas Varchetto, 1201 Lynnfield Lane
Ms. Grill read his email into the record: “I recently moved to Bartlett in December of last year and live at 1201 Lynnfield Lane. As a site development professional myself I have taken great interest in the industrial development going on west of my property on Stearns. I think so far everything looks nice. My one question I have for the board and maybe planning and development would be why it seems they are not completing the west side of Lynnfield's right-of-way (ROW)? The sidewalk now ends at their property line and does not continue to Stearns. In my experience it is always the developers responsibility to finish completing ROW improvements adjacent to newly developed land. I thought it was possibly phasing, but it looks as though they have finished all earthwork and landscaping. If no sidewalk or parkway trees are proposed, I would question why the developer was given a free pass on this basic requirement. Thank you for your time.”
Ms. Grill stated that she reached out to Mr. Varchetto and told him that when Stearns and Munger petitioned the Village, they requested a modification from the subdivision ordinance to eliminate the sidewalk requirements. They felt that a sidewalk on Munger Road would provide no connection since there are no sidewalks in the Brewster Creek Business Park. There is a bike path along Brewster Creek Blvd. further west. Staff concurred with that because the sidewalk would lead to no connection. On Lynnfield Lane there was an existing sidewalk on the east side, opposite this project, which is directly adjacent to the Green Meadows Park which provides the residents of the Weathersfield subdivision access to the park. Rather than make the developers put in a sidewalk on Lynnfield Lane, the staff negotiated a 10’ wide bike path be placed on Stearns Road which would provide a greater community-wide benefit. Mr. Varchetto agreed that it was a greater benefit to the community to have the bike path.
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that Ordinance 2020-58, an Ordinance Approving a Site Plan and Granting Special Use Permits for Culver’s of Bartlett and Resolution 2020-59-R, a Resolution Approving of the Agreement Between the Village of Bartlett, Merch Foods One Inc. and Merch Network One,LLC for the Provision of Financial Assistance in the Form of a Sales Tax Rebate (for a Culver’s Restaurant at 1430 Route 59, Bartlett) and Ordinance 2020-60, an Ordinance Accepting the Public Improvements for Cathay Industries Building at 2340 Kenyon Road were covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA
Trustee Gabrenya stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that there was no report.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE
President Wallace stated that there was no report. He asked for a moment of silence for Trustee Camerer.
13. NEW BUSINESS
Trustee Deyne recognized staff birthdays and anniversaries.
President Wallace stated that he has several residents scheduled for replacement Trustee interviews over the next couple of weeks. He asked the Board to contact Lorna Giless with any referrals by next week. He will have recommendations for the Board after that.
Trustee Carbonaro stated that he spoke with Ms. Schumacher regarding a memoriam for Trustee Camerer and wondered if there was any discussion on that.
Ms. Schumacher stated that the Mayor asked her to think of a fitting memorial for Dr. Camerer and it is something that she and staff are working on. She welcomed any suggestions from the board.
Trustee Carbonaro stated that the flower pots were very important to Trustee Camerer and thought they could come up with some type of fund to continue that in his memory.
14. QUESTION/ANSWER PRESIDENT & TRUSTEES - None
15. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that they would be going directly into the Committee of the Whole meeting following adjournment.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Carbonaro, Deyne, Gabrenya, Hopkins, Reinke NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:22 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=11213
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