City of Elgin City Council met May 27.
Here is the minutes provided by the council:
The regular meeting of the Council of the City of Elgin, Illinois, was held in the Council Chambers. The meeting was called to order by Mayor Kaptain at 6:00 p.m.
ROLL CALL
Roll call was answered by Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None. All members, with the exception of Councilmembers Martinez, Shaw and Mayor Kaptain, attended via electronic means. This was allowed at this time granted by Governor Pritzker’s Executive Order 2020-07.
MINUTES OF THE MAY 13, 2020, COUNCIL MEETING APPROVED AS DISTRIBUTED
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to approve the May 13, 2020, Council Meeting Minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
COMMUNICATIONS
Elgin Human Services Council Proclamation Mayor Kaptain read the following proclamation:
PROCLAMATION
WHEREAS, Immediately after the public realized the threat of COVID, the human services council launched the COVID response meetings where leaders from across Elgin sprang to action to identify the most vulnerable in the community, sharing their knowledge of resources, and strategizing in order to collaboratively serve those who need it most; and
WHEREAS, The Elgin Human Services Council organized the most up-to-date list of resources, which continues to be used by the City of Elgin, U-46, and many agencies and organizations across the Elgin area; and
WHEREAS, The staff and volunteers that make up the Elgin Human Services Council are local heroes, who from day one have continued to provide critical health services, basic urgent needs, and a safe place to stay during these uncertain times.
NOW, THEREFORE, I, David Kaptain, Mayor of the City of Elgin, Illinois, do hereby recognize the Elgin Human Services Council for their continuous work, especially during the COVID pandemic, and thank them for their relentless service, dedication, and commitment to our community. I ask all citizens to join me in honoring our Elgin social service agencies.
IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of May, 2020.
David J. Kaptain
Mayor
RECOGNIZE PERSONS PRESENT
Mayor Kaptain read statement from the following residents:
Identified in email as Tax Watch he stated his concerns about the cost of the neighborhood parades with municipal vehicles participating.
Parth Patel stated her support of the climate emergency resolution.
Vivienne Bailey stated her support of the climate emergency resolution.
Dr. Nina Dulabaum stated her support of the climate emergency resolution.
Bettina Perillo stated her support of the climate emergency resolution.
Richard Stuckey stated his support of the climate emergency resolution.
Nancy Lamia stated her support of the climate emergency resolution.
Susan Swing stated her support of the climate emergency resolution.
Melissa Hernandez stated her support of the climate emergency resolution.
Cheryl Brumbaugh-Cayford stated her support of the climate emergency resolution. Christopher Brumbaugh-Cayford stated his support of the climate emergency resolution.
The following comments were made by residents present in the council chambers: Tom Armstrong stated his support of the climate emergency resolution.
Paul Berland stated his support of the climate emergency resolution.
Robin Migala stated her support of the climate emergency resolution.
BID 20-013 AWARDED TO MUSCAT PAINTING AND DECORATING FOR THE RIVERSIDE WATER TREATMENT PLANT SECONDARY CLARIFIER REHABILITATION PROJECT
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to award a contract to Muscat Painting and Decorating in the amount of $261,581 for the Secondary Clarifier Rehabilitation Project to allow for continued water treatment at a level of quality and capacity to which the City’s customers are accustomed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 20-014 AWARDED TO MUSCAT PAINTING AND DECORATING FOR LIME AND SODA ASH SILO REPAINTING PROJECT
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to award a contract to Muscat Painting and Decorating in the amount of $207,542 for the Lime and
Soda Ash Silo Repainting Project to rehabilitate equipment to allow for continued water treatment at a level of quality and capacity to which the City’s customers are accustomed. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 20-025 AWARDED TO H&H ELECTRIC CO. FOR 2020 TRAFFIC SIGNAL SYSTEM UPGRADES
Councilmember Powell made a motion, seconded by Councilmember Martinez, to approve a contract with H&H Electric Co. in the amount of $97,546 to provide necessary improvements to various signalized intersections to ensure aged and obsolete system components are up to date. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
BID 20-027 AWARDED TO WESTERN SPECIALTY CONTRACTORS FOR CIVIC CENTER PARKING STRUCTURE MAINTENANCE REPAIRS
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to award a contract to Western Specialty Contractors in the amount of $110,770 to perform necessary maintenance repairs to the City owned Civic Center parking structure to maintain the property. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
SOURCEWELL PURCHASING COOPERATIVE CONTRACT APPROVED WITH VEHICLE SERVICE GROUP, LLC FOR THE PURCHASE OF ONE MOBILE COLUMN LIFT ASSEMBLY FOR THE PUBLIC WORKS FLEET DIVISION
Councilmember Shaw made a motion, seconded by Councilmember Steffen, to approve a contract with Vehicle Service Group, LLC in the amount of $76,955 for the purchase of one mobile column lift assembly for the public works fleet division to ensure timely infrastructure maintenance and core service department programming. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION 20-72 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH MOTOROLA SOLUTIONS, INC. FOR MOTOROLA CALLWORKS NEXT GENERATION 911 TELECOMMUNICATIONS SYSTEM
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 20-72
RESOLUTION
AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 1 WITH MOTOROLA SOLUTIONS, INC. FOR MOTOROLA CALLWORKS NEXT GENERATION 911 TELECOMMUNICATIONS SYSTEM
WHEREAS, the City of Elgin has heretofore entered into a contract with Motorola Solutions Inc. for Motorola Callworks Next Generation 911 telecommunications system; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 20-73 ADOPTED AUTHORIZING EXECUTION OF A GRANT AGREEMENT TO ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE FOR CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 20-73
RESOLUTION
AUTHORIZING EXECUTION OF A GRANT AGREEMENT TO ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE FOR CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the award in the amount of $56,526, for coronavirus emergency supplemental funding.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute a Grant Agreement with the U.S. Department of Justice for coronavirus emergency supplemental funding, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis Kimberly Dewis, City Clerk
RESOLUTION 20-74 ADOPTED AUTHORIZING EXECUTION OF AN ILLINOIS GRANT ACCOUNTABILITY AND TRANSPARENCY NOTICE OF STATE AWARD TO ACCEPT A GRANT FROM THE ILLINOIS STATE POLICE FOR THE REPLACEMENT OR UPGRADE OF 911 CALL HANDLING POSITIONS
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 20-74
RESOLUTION
AUTHORIZING EXECUTION OF AN ILLINOIS GRANT ACCOUNTABILITY AND TRANSPARENCY NOTICE OF STATE AWARD TO ACCEPT A GRANT FROM THE ILLINOIS STATE POLICE FOR THE REPLACEMENT OR UPGRADE OF 911 CALL HANDLING POSITIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin, Illinois hereby accepts the Illinois Grant Accountability and Transparency Notice of State Award in the amount of $333,713, for the replacement or upgrade of 911 call handling positions.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to execute the Illinois Grant Accountability and Transparency Notice of State Award with the Illinois State Police regarding the replacement or upgrade of 911 call handling positions that are Next Generation 911 i3 capable, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis Kimberly Dewis, City Clerk
RESOLUTION 20-75 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE TOWN OF ELGIN FOR YOUTH RELATED INITIATIVES
Councilmember Martinez made a motion, seconded by Councilmember Powell, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 20-75
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE TOWN OF ELGIN FOR YOUTH RELATED INITIATIVES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with the Town of Elgin for youth related initiatives, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 20-76 ADOPTED AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH SOUTH ELGIN AND COUNTRYSIDE FIRE PROTECTION DISTRICT FOR FIRE DISPATCH SERVICES
Councilmember Martinez made a motion, seconded by Councilmember Shaw, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 20-76
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH SOUTH ELGIN AND COUNTRYSIDE FIRE PROTECTION DISTRICT FOR FIRE DISPATCH SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with South Elgin and Countryside Fire Protection District, for fire dispatch services, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
s/ David J. Kaptain
David J. Kaptain, Mayor
RESOLUTION 20-77 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE LAUREL STREET CULVERT REPLACEMENT PROJECT
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH HR GREEN, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE LAUREL STREET CULVERT REPLACEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with HR Green Inc. for professional services in connection with the Laurel Street culvert replacement project, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 20-78 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT TO PURCHASE OF SERVICES AGREEMENT WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN FOR ECONOMIC DEVELOPMENT SERVICES
Councilmember Rauschenberger made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Resolution No. 20-78
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT TO PURCHASE OF SERVICES AGREEMENT WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN FOR ECONOMIC DEVELOPMENT SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Amendment to Purchase of Services Agreement on behalf of the City of Elgin with the Downtown Neighborhood Association of Elgin for economic development services, a copy of which is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 9 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
RESOLUTION 20-79 ADOPTED AUTHORIZING CASH CONTRIBUTIONS FOR GRANTS TO THE ELGIN COVID RESPONSE FUND AND THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN DOWNTOWN COVID ADAPTATION GRANT FUND
There was discussion about the administration of the program and funding sources.
Councilmember Powell made a motion, seconded by Councilmember Gavin, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmember Shaw.
Resolution No. 20-79
RESOLUTION
AUTHORIZING CASH CONTRIBUTIONS FOR GRANTS TO THE ELGIN COVID RESPONSE FUND AND THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN DOWNTOWN COVID ADAPTATION GRANT FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to enter into an Agreement with the Elgin COVID Response Fund providing for a $50,000 cash contribution by the City of Elgin for a grant to the Elgin COVID Response Fund, with the form of such an Agreement to be approved by the Corporation Counsel.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed to enter into an Agreement with the Downtown Neighborhood Association of Elgin to provide for a $10,000 cash contribution by the City of Elgin for a grant to the Downtown Neighborhood Association of Elgin Downtown COVID Adaptation Grant Fund, with the form of such Agreement to be approved by the Corporation Counsel.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Adopted: May 27, 2020
Vote: Yeas: 8 Nays: 1
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
ORDINANCE G21-20 PASSED AMENDING CHAPTER 3.03 OF THE ELGIN MUNICIPAL CODE, 1976, AS AMENDED, ENTITLED "MEETINGS; GENERAL PROVISIONS" BY ADDING THERETO A NEW SECTION ENTITLED "ELECTRONIC ATTENDANCE AT MEETINGS"
There was discussion about the process for the boards and commissions to adopt electronic attendance procedures. There was also clarification of the ordinance regarding the number of members that can attend electronically and the need for a physical quorum.
Councilmember Powell made a motion, seconded by Councilmember Steffen, to pass the following ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Ordinance No. G21-20
AN ORDINANCE
AMENDING CHAPTER 3.03 OF THE ELGIN MUNICIPAL CODE, 1976,
AS AMENDED, ENTITLED "MEETINGS; GENERAL PROVISIONS" BY ADDING THERETO A NEW SECTION ENTITLED "ELECTRONIC ATTENDANCE AT MEETINGS"
WHEREAS, Section 7 of the Illinois Open Meetings Act (5 ILCS 120/7) permits members of a public body to attend meetings through electronic means in limited circumstances; and
WHEREAS, the City Council of the City of Elgin has previously adopted an ordinance allowing for electronic attendance by members of the city council at city council meetings in limited circumstances as authorized in the Illinois Open Meetings Act; and
WHEREAS, the City Council of the City of Elgin has determined it appropriate to an allow for electronic attendance by members of city boards, commissions and committees at meetings of such boards, commissions and committees under the same rules and procedures; and
WHEREAS, to permit attendance by a means other than physical presence, the public body must adopt rules that conform to the requirements and restrictions of the Illinois Open Meetings Act; and
WHEREAS, the City Council of the City of Elgin has determined that it appropriate to adopt and provide for model rules for attendance by a means other than physical presence for the city's boards, commissions and committees; and
WHEREAS, the City of Elgin is a home rule unit pursuant to Article VII Section 6 of the Illinois Constitution; and
WHEREAS, as a home rule unit the City of Elgin may exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection of the public health, safety, morals and welfare, and the power to abate public nuisances.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS:
Section 1. That Chapter 3.03 of the Elgin Municipal Code, 1976, as amended, entitled “Meetings; General Provisions” be and is hereby amended by adding a new Section 3.03.130 thereto, entitled “Electronic Attendance at Meetings,” to read as follows:
“3.03.130 ELECTRONIC ATTENDANCE AT MEETINGS:
A. Upon the adoption of this section by a city board, commission or committee, any member of the city board commission or committee may attend any open or closed meeting of the board, commission or committee via electronic means (such as by telephone, video or internet connection) provided that a quorum of the board, commission or committee is physically present throughout such meeting and such attendance is in compliance with the provisions of this section and any applicable laws. For the purpose of clarification, this section shall apply to all city boards, commissions and committees provided for in Title 3 of the Elgin Municipal Code, 1976, as amended, and to the Elgin Local Liquor Control Commission provided for in Chapter 6.06 of the Elgin Municipal Code, 1976, as amended.
B. A member of the city board, commission or committee may attend a meeting electronically if the member meets the following conditions:
1. The member shall notify the recording secretary at least twenty-four (24) hours before the meeting, unless impractical, so that necessary communications equipment can be arranged. Inability to make the necessary technical arrangements will result in denial of a request for remote attendance.
2. The member must assert one of the following three reasons why he or she is unable to physically attend the meeting,
a. The member cannot attend because of personal illness or disability; or
b. The member cannot attend because of employment purposes or the business of the city; or
c. The member cannot attend because of a family or other emergency.
C. The recording secretary, after receiving the electronic attendance request,shall inform the city board, commission or committee of the request for electronic attendance.
D. After a roll call establishing that there is a quorum physically present at a meeting where a member of the city board, commission or committee desires to attend electronically, the presiding officer shall state that (i) a notice was received by a member of the city, board, commission or committee in accordance with this section, including the reason for the member’s absence, and (ii) the member will be deemed authorized to attend the meeting electronically unless a motion objecting to the member’s electronic attendance is made, seconded, and approved by two-thirds of the members of the city board, commission or committee physically present at the meeting. If no such motion is made and seconded or if any such motion fails to achieve the required vote by the members of the city board, commission or committee physically present at the meeting, then the request by the member to attend the meeting electronically shall be deemed approved by the city board, commission or committee and the presiding officer shall declare the requesting member present. After such declaration by the presiding officer, the question of a member’s electronic attendance may not be reconsidered.
E. The member participating electronically and other members of the city board, commission or committee must be able to communicate effectively, and members of the audience must be able to hear all communications at the meeting site. Before allowing electronic attendance at any meeting, adequate equipment shall be provided to accomplish this objective at the meeting site.
F. Any member attending electronically shall be considered an off-site attendee and counted as present electronically for that meeting if the member is allowed to attend. The meeting minutes shall also reflect and state specifically whether each member is physically present or present by electronic means.
G. A member permitted to attend electronically will be able to express his or her comments during the meeting and participate in the same capacity as those members physically present, subject to all general meeting guidelines and procedures previously adopted and adhered to. The member attending electronically shall be heard, considered, and counted as to any vote taken. Accordingly, the name of any member attending electronically shall be called during any vote taken, and his or her vote counted and recorded by the recording secretary and placed in the minutes for the corresponding meeting. A member attending electronically may leave a meeting and return as in the case of any member, provided the member attending electronically shall announce his or her leaving and returning.
H. No more than two (2) members may attend a city board, commission or committee meeting by electronic means.
Section 2. That all ordinances or parts of ordinances in conflict with the provisions of this ordinance be and are hereby repealed to the extent of any such conflict.
Section 3. That this ordinance shall be in full force and effect upon its passage and publication in the manner provided by law.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: May 27, 2020
Passed: May 27, 2020
Vote: Yeas: 9 Nays: 0
Recorded: May 27, 2020
Published: May 28, 2020
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
CONSIDERATION OF A TAX INCREMENT FINANCING FEASIBILITY STUDY OF THE MCLEAN BOULEVARD AND LILLIAN STREET AREA
There was discussion on the phases this study would cover and the proposed duration of the district.
Councilmember Martinez made a motion, seconded by Councilmember Gavin, to approve a Tax Increment Financing feasibility study of the McLean Boulevard and Lillian Street Area. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
DISCUSSION OF GOVERNOR'S COVID-19 EXECUTIVE ORDERS AND RESTORE ILLINOIS PLAN
Councilmember Shaw outlined his concerns regarding the Governor’s plan to restore Illinois. He was concerned big box stores remained open and small businesses were closed, restaurants are not at full operation, and that churches must remain closed. He further outlined concerns about the impact the Governor’s plan would have on the economy.
There was discussion about the personal impacts, health and economic, that COVID-19 has had on councilmembers friends and families. The majority of the council felt it was in the best interest of the city to wait and not open prior to the state’s Restore Illinois phased plan.
CONSIDERATION OF A RESOLUTION DECLARING A CLIMATE EMERGENCY
Councilmember Rauschenberger thanked the Sustainability Commission for their work. She noted the City’s history of working for climate change and noted in a recent community survey a high interest in continued sustainable efforts.
There was discussion on if the resolution was binding and concerns about the timeframes to implement the changes outline in the resolution. The efforts that the city has made and the work of the Sustainability Commission was acknowledged. There were questions about what the costs would be to implement the action items of the resolution.
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to table moving forward with a resolution declaring a Climate Emergency. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, and Shaw. Nays: Councilmembers Dixon, Lopez, Powell, Rauschenberger, Steffen, and Mayor Kaptain.
Motion to table failed.
Councilmember Rauschenberger made a motion, seconded by Councilmember Lopez, to support a resolution declaring a Climate Emergency. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: Councilmembers Gavin, Martinez, and Shaw.
REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE
Councilmember Martinez made a motion, seconded by Councilmember Steffen, to place the following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Lopez, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Disbursement Report
ANNOUNCEMENTS
Mayor Kaptain made announcements regarding forthcoming meetings.
ADJOURNMENT
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Lopez, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
The meeting adjourned at 8:30 p.m.
http://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/6918
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