North Cook News

City of Evanston Administration & Public Works Committee met July 13.

Here is the agenda provided by the committee:

(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING

(II) APPROVAL OF THE MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING OF JUNE 22, 2020

AM1. the meeting regular the of of the of Approval minutes Administration & Public Works Committee meeting of June 22, 2020 

Staff recommends approval of the minutes of the Regular Administration & Public Works Committee meeting of June 22, 2020. 

For Action

(III) PUBLIC COMMENT

(IV) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills and Credit Card Activity 

Staff recommends City Council approval of the City of Evanston Payroll for the period of June 8, 2020, through June 21, 2020, in the amount of $2,739,282.08, in of amount the 2020, List July for Bills 14, $5,789,237.29 and credit card activity for the period ending April 26, 2020, in the amount of $166,344.28. 

For Action 

Approval of the City of Evanston Payroll and Bills

A3. Approval of Insurance Brokerage Service Contract Renewals

Considering the current environment including tight Insurance market, staff recommends City Council extend agreements with The Owens Group Inc., and Arthur J. Gallagher & Co. for insurance brokerage services at a total cost of $43,000 per year, for one more year. Both brokers have agreed to provide service at the same rate as last year. Funding (Accounts will be provided from the Insurance Fund 605.99.7800.62615 and 66044). 

For Action 

Approval of Insurance Brokerage Service Contract Renewals

A4. Approval of Annual Membership Dues to the Northwest Municipal Conference 

Staff recommends City Council approve the City's annual membership dues for the 2020-2021 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528. Funding will be from the Membership Dues - General Fund Line Item (Account 100.13.1300.62360) with a budget of $58,000, and a YTD balance of $54,500. 

For Action 

Approval of Annual Membership Dues to the Northwest Municipal Conference

A5. Approval of Sole Source Purchase of Cisco Duo Multi-Factor Authentication Licensing from MNJ Technologies Direct Inc. 

Staff recommends City Council approve the sole source purchase of Cisco Duo Security Standard Licenses from MNJ Technologies Direct Inc. (located at 1025 Busch Parkway, Buffalo Grove, IL 60089) in the amount of $46,780.00. This purchase will enable the City to improve its cybersecurity of multi-factor the posture through implementation authentication. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $541,159.88. 

For Action 

Approval of Sole Source Purchase of Cisco Duo Multi-Factor Authentication Licensing from MNJ Technologies Direct Inc.

A6. Approval of Contract Extension with Patriot Pavement Maintenance for Crack Sealing Program 

Staff recommends City Council authorize the City Manager to execute a one-year Patriot with sealing crack for extension contract services Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), with a budget of $120,000, of which all still remains. 

For Action 

Approval of Contract Extension with Patriot Pavement Maintenance for Crack Sealing Program

A7. Approval of a Contract Award with TruePoint Solutions for the Purchase of a Utility Billing System (RFP 19-65) 

Staff recommends City Council authorize the City Manager to execute a five year agreement with TruePoint Solutions (3262 Penryn Road, Suite 100-B, Loomis, CA) for the period of July 20, 2020 to July 19, 2025 to provide utility billing software as a service (RFP 19-65) in the not-to- exceed amount of $585,000.00. Funding is provided by the Water Fund Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 budget of $373,300.00 and a YTD balance of $273,300.91. 

For Action 

Approval of a Contract Award with TruePoint Solutions for the Purchase of a Utility Billing System (RFP 19-65)

A8. Approval of Contract Award with Wiss, Janney, Elstner, Associates Inc. for Parking Garage Structural Assessment (RFP 20-19) 

Staff recommends the City Council authorize the City Manager to execute an agreement with Wiss, Janney, Elstner, Associates Inc. (330 Pfingsten Illinois 60062) to provide engineering Road, Northbrook, services for the Parking Garage Structural Assessment (RFP 20-19) in the Capital from Funding is $149,500. amount of provided Improvement Fund 2020 General Obligation Bonds in the amount of $8,805 and from the Parking Fund in the amount of $140,695. A detailed summary is included in the memo below. 

For Action 

Approval of Contract Award with Wiss, Janney, Elstner, Associates Inc. for Parking Garage Structural Assessment (RFP 20-19)

A9. Approval of the Purchase of a Replacement Public Works Agency Refuse Vehicle from National Fleet Auto Group 

Staff recommends City Council approval of purchase of a replacement refuse vehicle (#718) for operations by the Public Works Agency (PWA) Public Services Bureau. The replacement vehicle will be purchased from National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $287,605.86 through the Sourcewell contract. Funding for the vehicle will be from the Solid Waste Fund (Account 520.40.4310.65550) with a budget of $283,900, and a YTD balance of $177,983. As was done with the last recycling truck purchased and due to the long time to build the truck, the chassis will be paid out of the FY 2020 budget and the remainder will be from the FY 2021 budget. 

For Action 

Approval of the Purchase of a Replacement Public Works Agency Refuse Vehicle from National Fleet Auto Group

A10. Approval of Change Order No. 1 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) 

Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Stantec Consulting Services Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $152,114.00. This will increase the overall contract amount from $598,909.00 to $751,023.00. Funding is provided from the Water Fund (Account 513.71.7330.62145), which has an approved FY 2020 budget of $1,440,000 and a YTD balance of $1,006,182.20. In both FY 2020 and FY 2021, $400,000 was allocated each year for this project for a total budget of $800,000. City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loan, all eligible engineering and construction costs would be funded by the loan. 

For Action 

Approval of Change Order No. 1 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02)

A11. Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland 

Staff recommends City Council adoption of Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland. 

For Action 

Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland

A12. Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit for Northwestern Football Parking and Tailgating Events for the 2020, 2021, 2022, 2023, and 2024 Seasons 

Staff recommends City Council adoption of Resolution 53-R-20 City authorizing the for ato consent give to Manager permit Northwestern Football parking and tailgating events for the 2020, 2021, 2022, 2023, and 2024 seasons. The applicant has withdrawn their request. 

For Action 

Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit for Northwestern Football Parking and Tailgating Events for 2020-2024

A13. Resolution 56-R-20, Authorizing the Interim City Manager to Sign a Construction Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation and Stanley Consultants Inc. for the Central Street Bridge Replacement Project 

Staff recommends adoption of Resolution 56-R-20 authorizing the City Manager to execute the Construction Engineering Services Funding Agreement and (IDOT) Transportation Department Illinois with of Stanley Consultants Inc. for the Central Street Bridge Replacement Project. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $60,000, from 2020 General Obligation bonds in the amount of $91,400 and $605,600 in Federal Surface Transportation Program (STP-BR grant funds). A detailed funding analysis in included below. 

For Action 

Resolution 56-R-20, Authorizing the Interim City Manager to Sign an Agreement for Federal Participation with IDOT for the Central St Bridge Replacement

A14. Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public Agency with the Federal Funding Participation for Agreement Illinois Department of Transportation to commit matching funds for the Central Street Bridge Replacement Project 

Staff recommends adoption of Resolution 57-R-20 authorizing the Mayor to execute the Local Public Agency Funding Agreement for Federal Participation required for the Central Street Bridge Replacement Project. Execution of the Agreement will allow Evanston to receive $6,331,200 in Surface Transportation Program (STP-BR) funding and commits Evanston for matching funds in the amount of $1,582,800 for the project. Funding will be provided from Capital Improvement Fund 2020 General Obligation Bonds in the amount of $250,000, 2021 General Obligation Bonds in the amount of $1,302,800, the Water Fund in the amount of $30,000 and from the Federal Surface Transportation Program (STP-BR) grant funds in the amount of $6,331,200. A detailed funding analysis is included below.

For Action 

Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public Agency Funding Agreement with IDOT for the Central Street Bridge Replacement

A15. Resolution 58-R-20 Extending the Declared State of Emergency To September 14, 2020 

Staff recommends City Council adoption of Resolution 58-R-20, extending the declared state of emergency until September 14, 2020. 

For Action 

Resolution 58-R-20 Extending the Declared State of Emergency To September 14, 2020

A16. Resolution 59-R-20 Terminating the Limits on Third-Party Food Delivery Service Fees on September 14, 2020 

Staff recommends City Council Adoption of Resolution 59-R-20, terminating the limits on third-party food delivery service fees on September 14, 2020. 

For Action 

Resolution 59-R-20 Terminating the Limits on Third-Party Food Delivery Service Fees on September 14, 2020

A17. Resolution 60-R-20, Limit on Tax-Supported General Obligation Debt 

Staff recommends City Council adoption of Resolution 60-R-20, amending the City of Evanston Budget Policy to increase the limit on tax-supported general obligation debt from $152,000,000 to $155,000,000.

For Action

Resolution 60-R-20, Limit on Tax-Supported General Obligation Debt

A18. Resolution 61-R-20, 2019 Budget Amendment

Staff recommends City Council adoption of Resolution 61-R-20, authorizing the City Manager to increase the total fiscal year 2019 budget by $14,852,441, to a new total of $334,017,889. 

For Action 

Resolution 61-R-20, 2019 Budget Amendment

A19. Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues 

Staff recommends City Council adoption of Ordinance 69-O-20 providing for the issuance of General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston in the not-to-exceed amount of $34,000,000 to 1) finance capital improvements and refund certain outstanding bonds of the City; 2) authorizing the execution of a bond order in connection therewith: 3) providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; 4) authorizing and directing the execution of an escrow agreement in connection with said refunding bonds; 5) and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled for mid-August.General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed $18,000,000) including for Water, Sewer and Parking funds, as well as to refund outstanding amount of Series 2010A and 2011A (not to exceed $16,000,000). The debt service for 2020 bonds (capital projects portion) will be paid out of the future tax levy as well as Water Fund, Parking Fund and Sewer Fund revenues as these bonds are issued to provide the funding for the general capital improvements, parking improvements, and water and sewer infrastructure projects. 

For Introduction 

Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues

A20. Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones” of the City Code Adding Short Term Parking on Davis Street 

Staff recommends City Council adoption of Ordinance 43-O-20, amending Section 10-11-12 “Parking Meter Zones” of the City Code, converting ten 2 hour parking spaces to short-term parking on the south side of Davis Street, west of Maple Avenue. 

For Introduction 

Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones” of the City Code Adding Short Term Parking on Davis Street

A21. Ordinance 44-O-20, Amending Various Sections of the City Code to Convert Portions of Oak Avenue to Four Hour Parking 

Staff recommends City Council adoption of Ordinance 44-O-20, amending various sections of the City Code to convert portions of Oak Avenue to four hour parking zones. Amendments will be made to Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section 10-11-12, Schedule XII(B) and (F) “Parking Meter Zones.” 

For Introduction 

Ordinance 44-O-20, Amending Various Sections of the City Code to Convert Portions of Oak Avenue to Four Hour Parking

A22. Ordinance 67-O-20, Authorizing the City to Borrow Funds from the Illinois Supply Water Agency Protection Environmental Public Loan Program 

Staff recommends City Council adoption of Ordinance 67-O-20 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the 30- inch ordinance Main Transmission Diameter Rehabilitation.This authorizes the City to borrow up to $11,000,000 for this project. The debt Fund service will be provided from the Water (Account 513.71.7330.65515). A copy of the 5-year water fund analysis is attached which includes this loan revenue and the debt service expense for repayment. 

For Introduction 

Ordinance 67-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program

A23. Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the Property Located on Central Street (3606 Central Street) 

Staff recommends City Council adoption of Ordinance 68-O-20, accepting the dedication of a certain portion of the property located at 3606 Central Street. 

For Introduction 

Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the Property Located on Central Street (3606 Central Street)

A24. Ordinance 66-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Ewing Avenue and Thayer Street 

Staff recommends adoption of Ordinance 66-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Ewing Avenue & Thayer Street. Alderman Suffredin requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $18,395. 

For Introduction and Action 

Ordinance 66-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Ewing Avenue and Thayer Street

A25. Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to Decrease the Number of Class C Liquor Licenses from Nineteen to Eighteen 

Staff recommends City Council adoption of Ordinance 70-O-20,  amending City Code Section 3-4-6(C) to decrease the number of Class C liquor licenses from eighteen to nineteen. Staff recommends suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. 

For Introduction and Action 

Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to Decrease the Number of Class C Liquor Licenses from Nineteen to Eighteen from BL Restaurant

A26. Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit Service of Alcohol to American Legion Non-Members 

Staff recommends City Council of Ordinance 72-O-20, adoption amending City Code Section 3-4-6(S) to allow service of alcohol to American Legion non-members. Revelle Alderman recommends suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. 

For Introduction and Action 

Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit Service of Alcohol to American Legion Non-Members

A27. Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to Decrease the Number of Class C Liquor Licenses from Eighteen to Seventeen from ERJ Dining, 1765 Maple Avenue 

Staff recommends City Council adoption of Ordinance 75-O-20, amending City Code Section 3-4-6(C) to decrease the number of Class C Liquor Licenses from eighteen (18) to seventeen (17) from ERJ Dining, 1765 Maple Avenue. Staff requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting.

For Introduction and Action 

Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to Decrease the Number of Class C Liquor Licenses from Eighteen to Seventeen from ERJ Dining

A28. Ordinance 76-O-20, Amending City Code Section 3-4-6(C) toIncrease the Number of Class C Liquor Licenses from Seventeen toEighteen for Brinker Restaurant Corporation d/b/a Chili's Grill &BarStaff recommends City Council adoption of Ordinance 76-O-20,amending City Code Section 3-4-6(C) to increase the number of Class C Liquor Licenses from seventeen (17) to eighteen (18). Staff requests suspension of the rules for Introduction and Action at the July 13, 2020City Council meeting.

For Introduction and Action

Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to Increase the Number of Class C Liquor Licenses from Seventeen to Eighteen for Brinker Restaurant

(V) ITEMS FOR CONSIDERATION

A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending April 26, 2020, in the amount of $20,590.54. 

For Action 

Approval of BMO Harris Amazon Credit Card Activity

(VI) ITEMS FOR DISCUSSION

(VII) ITEMS FOR COMMUNICATION

(VIII) ADJOURNMENT

https://www.cityofevanston.org/home/showdocument?id=58177