Village of Palatine Village Council & Committee of the Whole met June 8.
Here is the minutes provided by the council and the committee:
The Village Council & Committee of the Whole meeting will take place in the Village Council Chambers (located at 200 E. Wood Street). The meeting will also be broadcast live on Comcast Channel 6 and streamed live through the Village’s ‘Agenda & Minutes’ section of our website (www.palatine.il.us). Village Hall will be open for any member of the public that would like to provide comment or testimony regarding an agenda item at the meeting, while still adhering to the Governor’s Executive Orders. If a member of the public cannot access the meeting through one of the above means, please contact the Village Manager’s Office at (847) 359-9050 by no later than 3 PM on Monday, June 8th to be provided with a call in code.
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Present | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Director of Public Works Matt Barry, and Police Chief Dave Daigle
II. PLEDGE TO THE FLAG – Time: 7:00 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES – Time: 7:00 PM
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
1. Village Council & Committee of the Whole - Regular Meeting - May 11, 2020 - Accepted
2. Village Council & Committee of the Whole - Special Meeting - May 18, 2020 - Accepted
3. Village Council & Committee of the Whole - Special Emergency Village Council Meeting - May 27, 2020 - Accepted
IV. MAYOR'S REPORT – Time: 7:01 PM
1. Consider a Resolution Re-Appointing Members to Various Village Boards and Commissions - Adopted by Voice Vote
Mayor Schwantz requested Council concurrence on re-appointments to Boards and Commissions.
Resolution #R-9-20
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Mayor Schwantz recognized the professionalism and respect demonstrated in the Village of Palatine by residents and particularly the Police Department.
Chief Daigle spoke on behalf of the professionalism of each member of the Palatine Police Department and all it does beyond the line of duty, specifically managing the summer camp for at risk students. All residents are treated equally; all officers are continually trained in best practices. Chief Daigle said we condemn intolerance; we will not violate your trust.
V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:04 PM
Recess to Committee of the Whole - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VI. COMMITTEE OF THE WHOLE
A. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:05 PM
GREG SOLBERG, CHAIRMAN
1. Consider a Request for the Waiver of the Village's Sound Amplification Ordinance for Christ Lutheran Church at 41 S. Rohlwing Road - Approved by Voice Vote (Council District: Five)
Village Manager Reid Ottesen presented Christ Lutheran Church's request for a waiver of the sound amplification ordinance from 8 AM to Noon, June - September, 2020, to conduct Sunday worship services occasionally outdoors on the south lawn of their property. Staff recommends approval, subject to any applicable measures necessary to comply with the Governor's Executive Order.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Consider an Ordinance Increasing the Number of Class D (Restaurant) and Decreasing the Class D-1 Liquor Licenses by One for Donkee Bar & Grill Inc. d/b/a as The Donkey Inn at 923 S. Plum Grove Road - Motion Carried by Voice Vote (Council District: Two)
Village Manager Reid Ottesen presented Brian Schnell's request to replace the Donkey Inn's current Class D-1 Liquor License (with extended hours), with a Class D Liquor License (earlier close on weekends) for the 2020/2021 Liquor License year commencing July 1.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. As Submitted -
Nothing was submitted.
B. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:06 PM
BRAD HELMS, CHAIRMAN
1. Thomas Street and Victoria Drive Water Main Replacement
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
A. Consider a Motion to Award a Contract for the Thomas Street and Victoria Drive Water Main Replacement Project - Approved (Council District: Multiple)
Motion was to approve items A and B.
Public Works Director Matt Barry recommended water main replacement at Thomas Street and Victoria Drive due to age and frequent breaks. The water main replacement on Victoria Drive will be from Newkirk Lane to Wilke Road (approximately 1,650 feet). The water main replacement on Thomas Street will be from Williams Avenue to Wilke Road (approximately 1,300 feet). Staff recommended awarding the contract for the Thomas Street and Victoria Drive Water Main Replacement Project to the low responsible bidder, Vian Construction, in the amount of $720,706.50. Funding is available in the water fund of the 2020 Capital Improvement Program. The project will tentatively commence in June, to be substantially completed by the end of September.
Staff recommends authorizing the Village Manager to execute the proposal from Doland Engineering for Construction Engineering Services for the Thomas Street and Victoria Drive Water Main Replacement Project, not-to-exceed $37,940.
B. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Construction Engineering Services for the Thomas Street and Victoria Drive Water Main Replacement Project - Approved (Council District: Multiple)
2. Consider a Motion to Award a Contract for the Rand Road and Hale Street
Extension Water Main Replacement Project - Approved by Voice Vote
Public Works Director Matt Barry recommended water main replacement at Rand Road and the Hale Street extension due to age and frequent breaks. The water main replacement on Rand Road, from Diane Drive to 1724 North Rand Road is approximately 965 feet. The water main replacement on the Hale Street extension, from Washington Street to the railroad right-of-way is approximately 670 feet. Barry recommended awarding the contract for the Rand Road and Hale Street Extension Water Main Replacement Project to the low responsible bidder, J. Congdon Sewer Service, in the amount of $681,353 from the 2020 Capital Improvement Program Water Fund for the work on Rand Road. Funding is available in the downtown TIF fund of the 2020 Capital Improvement Program for the work on Hale Street.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. Consider a Motion to Approve Change Order #1 for the Kasuba Lift Station
Force Main Replacement Project - Approved by Voice Vote
Public Works Director Matt Barry recommended expediting the replacement of the recently awarded a contract for the replacement of the Kasuba force main that would include an open cut construction rather than directional boring and would result in fully resurfaced streets at no additional cost, saving the Village $250,000 on street resurfacing. All risk shifts to the contractor. Staff recommends approval of Change Order #1.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Doug Myslinski, District 3 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
4. Consider a Resolution Appropriating $753,029.34 of Rebuild Illinois Funds for the Rehabilitation of Rohlwing Road - Adopted by Voice Vote
Public Works Director Matt Barry reported Rohlwing Road, from Palatine Road to Cunningham Drive, is scheduled to be rehabilitated in the 2020 Capital Plan, including pavement resurfacing, patching, curb and gutter reconstruction, sidewalk replacement, and ADA ramp upgrades. The Village has been awarded $753,029.34 from a general obligation bond in the State's REBUILD Illinois program for a capital improvement. To secure and expend these funds, the State requires the Village to pass resolutions indicating their intended use. After review, the State will grant or deny approval. Reconstruction includes: asphalt removal, base and sub-base repair and/or replacement, spot curb and gutter replacement, spot sidewalk replacement, drainage improvements, and 4” asphalt pavement. In this program, 50/50 apron and curb replacement will also be provided. Staff recommends approval of the resolution appropriating $753,029.34 of Rebuild Illinois funds for the rehabilitation/reconstruction of Rohlwing Road, from Palatine Road to Cunningham Drive.
Mayor Schwantz complimented staff for securing these funds.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
5. As Submitted -
Nothing was submitted.
C. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:12 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider an Ordinance Authorizing the Village Manager to Dispose of Excess
Vehicles and Equipment - Motion Carried by Voice Vote
Public Works Director Matt Barry reported certain equipment and vehicles are deemed no longer useful, replaced, no longer needed, or are obsolete. Historically, Village use of internet auctions for disposal of surplus vehicles and equipment has been worthwhile. In addition, the Northwest Municipal Conference (NWMC) conducts quarterly live auctions through America’s Auto Auction, with the next coming up this fall. Staff recommends adopting an ordinance authorizing the Village Manager to dispose of excess vehicles and equipment.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Consider a Resolution to Approve the Terms of the Proposed Successor
Contract for the Fraternal Order of Police - Adopted by Voice Vote
Village Manager Reid Ottesen reported Palatine's Police Officers are represented by the Fraternal Order of Police, Lodge No. 158 (FOP). The most recent contract expired on December 31, 2019. Over the past 5 months, the Village and FOP negotiated contract terms and compared wages in surrounding communities. The proposed Collective Bargaining Agreement is a three-year contract, expiring on December 31, 2022. The proposed wage schedule will increase by 2.5% in 2020 and 2021 and 2.25% in 2022. Members of the Fraternal Order of Police (FOP) ratified the terms of the contract on May 28, 2020. Staff recommends approval of a resolution authorizing the proposed Collective Bargaining Agreement with the Palatine FOP, Lodge No. 158.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. As Submitted -
Nothing was submitted.
D. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:14 PM
DOUG MYSLINSKI, CHAIRMAN
1. Consider a Motion Opening the 30-Day Public Review and Comment Period for the 2020-2024 CDBG Consolidated Plan and 2020 Action Plan - Approved by Voice Vote
Village Manager Reid Ottesen reported the FY2020-24 Consolidated Plan and FY2020 Action Plan Public Meeting was to occur on April 9, 2020. Nevertheless, through HUD COVIC 19 guidance, the meeting requirement changed and Public input through submitting any comments by phone, email and/or letter format was acceptable. No Public comments were received. The 30-day subrecipient application period for use of CDBG funds was from March 18 through April 16. Per HUD requirements, the Draft Action Plan is available for a 30-day public review and comment period. As the Village’s annual process, the Draft Plan is available at the Village Clerk's Office and posted on the Village's website. The final version of the Action Plan will be submitted to HUD though the Cook County Consortium in August. The Village’s anticipated CDBG FY 2020 entitlement amount is $515,274, which represents over a 7% increase from last year. Staff recommends commencing the required 30-day public review and comment period to retain CDBG 2020 funding.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Greg Solberg, District 4 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
E. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:16 PM
SCOTT LAMERAND, CHAIRMAN
1. Outdoor Dining Following Up Discussion -
Village Manager Reid Ottesen introduced discussion on the opening of outdoor dining in Palatine May 29th. Staff has worked with many local establishments to support their efforts to reopen on short notice. The outdoor service has been well received with no significant issues. Limited entertainment was requested by many of the establishments, acoustic type music or music through outside speakers. Staff recommends allowing limited entertainment that is more "ambient" in nature, to 9:00 p.m. weekdays and 11:00 p.m. weekends. Staff recommends the Council allow the Village Manager to modify any operations to ensure safety. Two establishments asked hours be extended in agreement with the liquor license. Flexibility is recommended.
In response to Councilman Lamerand, Ottesen stated that there have been no complaints.
Councilman Helms supported the 11PM week nights, 1 AM on weekends.
Councilman Millar felt the extended hours were too late and would bother neighbors.
Ottesen supports music, with an earlier end to music: 9 PM week nights, 11 PM weekends.
Councilman Helms recommended residents make any complaints known to the Village.
Mayor Schwantz expressed concern for the few restaurants in residential areas who are now for the first time offering outdoor seating.
Ottesen stated any establishment that is not abiding with restrictions, will be curtailed. Village Manager maintains authority to take action.
2. Consider a Motion to Extend Outdoor Dining Hours and Allow Limited Live
Entertainment - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
3. As Submitted -
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:29 PM
TIM MILLAR, CHAIRMAN
1. Discussion Regarding Street Fest 2020 -
Village Manager Reid Ottesen stated on May 29, we entered Phase 3 of the Governor's Plan to Restore Illinois, which allows gatherings of no more than 10 people. Phase 4, would allow a maximum gathering of no more than 50. Phase 5 would remove limits on crowd sizes. Based on the existing Restore Illinois Plan and related issues, it does not appear that Phase 5 will begin prior to the scheduled dates for Street Fest. Staff recommends formally cancelling the 2020 Street Fest due to logistical issues and the financial commitment required especially as millions of dollars in lost revenues are anticipated.
Ravenswood/Duff Entertainment proposed a drive-in concert/movie. Harper is the only Palatine location that could host such an event. With Council concurrence, staff will look into a ticketed admission Drive-In event.
Councilman Myslinski proposed creatively maintaining Streetfest even for one day. Ottesen stated it cannot be ready without a date certain. Cost and time commitment is the same for one day or three.
Deputy Village Manager Mike Jacobs reported Rotary Club has not decided on Oktoberfest, noting only two weeks between the event dates. Phase 4 may begin June 26, which would allow gatherings of fewer than 50 people.
Mayor Schwantz noted the challenge getting volunteers; more so in the current environment.
Councilman Helms cautioned about hygiene at Streetfest beer tents, on-site food prep.
Councilman Lamerand recommends planning the Drive-In event as soon as possible. Catch the vigor that is now.
Concensus: Cancel Streetfest; proceed with Drive-In event as soon as possible. Ottesen will report back on June 22nd.
2. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:47 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Greg Solberg, District 4 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VIII. CONSENT AGENDA
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
1. Consider a Motion to Accept and Place on File the Previously Approved 2020
Warrants #10 and #11 - Approved by Roll Call
2. Consider a Request for the Waiver of the Village's Sound Amplification Ordinance for Christ Lutheran Church at 41 S. Rohlwing Road - Approved (Council District: Five)
3. Consider an Ordinance Increasing the Number of Class D (Restaurant) and Decreasing the Class D-1 Liquor Licenses by One for Donkee Bar & Grill Inc. d/b/a as The Donkey Inn at 923 S. Plum Grove Road - Approved (Council District: Two)
Ordinance #O-35-20
4. Consider a Motion to Award a Contract for the Thomas Street and Victoria Drive Water Main Replacement Project - Approved (Council District: Multiple)
5. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Construction Engineering Services for the Thomas Street and Victoria Drive Water Main Replacement Project - Approved (Council District: Multiple)
6. Consider a Motion to Award a Contract for the Rand Road and Hale Street Extension Water Main Replacement Project - Approved
7. Consider a Motion to Approve Change Order #1 for the Kasuba Lift Station Force Main Replacement Project - Approved
8. Consider a Resolution Appropriating $753,029.34 of Rebuild Illinois Funds for the Rehabilitation of Rohlwing Road - Adopted by Roll Call
Resolution #R-10-20
9. Consider an Ordinance Authorizing the Village Manager to Dispose of Excess Vehicles and Equipment - Approved
Ordinance #O-36-20
10. Consider a Resolution to Approve the Terms of the Proposed Successor Contract for the Fraternal Order of Police - Adopted by Roll Call
Resolution #R-11-20
11. Consider a Motion Opening the 30-Day Public Review and Comment Period for the 2020-2024 CDBG Consolidated Plan and 2020 Action Plan - Approved
IX. REPORTS OF STANDING COMMITTEE – Time: 7:48 PM
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:48 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:48 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:48 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:48 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:48 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:48 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS – Time: 7:48 PM
A. VILLAGE MANAGER – Time: 7:49 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 7:49 PM
1. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 7:49 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED – Time: 7:49 PM
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE – Time: 7:49 PM
No one came forward.
XIII. ADJOURNMENT – Time: 7:49 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Doug Myslinski, District 3 Councilman
AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
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