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Evanston Administration and Public Works Committee met June 22.

Here is the agenda provided by the committee:

As the result of an executive order issued by Governor J.B. Pritzker suspending in-person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely.

(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING

(II) APPROVAL OF MINUTES OF REGULAR MEETING MINUTES OF THE REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING OF JUNE 8, 2020

AM1. Approval of the Minutes of the Regular Administration & Public Works Committee Meeting of June 8, 2020

Staff recommends City Council approval of the minutes of the Regular Administration & Public Works Committee meeting of June 8, 2020.

For Action

Draft Administration & Public Works Committee Minutes - June 8, 2020

(III) PUBLIC COMMENT

(IV) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills List

Staff recommends City Council approval of the City of Evanston Payroll for the period of May 25, 2020, through June 7, 2020, in the amount of $2,580,625.72, Bills List for June 23, 2020, in the amount of $2,615,457.59.

For Action

Approval of the City of Evanston Payroll and Bills

A2. Approval to Defer Loan Payments for up to 12 Months on CDBG Loans for Businesses Negatively Impacted by the COVID-19 Shutdown

Staff recommends approval by the Administration and Public Works Committee of loan modifications that defer payments for up to 12 months on Community Development Block Grant (CDBG) business loans made to Ward 8 and Good To Go Jamaican Cuisine to provide additional financial flexibility during the COVID-19 crisis.

For Action

Approval to Defer Loan Payments for up to 12 Months on CDBG Loans for Businesses Negatively Impacted by the COVID-19 Shutdown

A3. Approval of Authorization to Execute a Payment for the Month of May to Evanston Township High School for Providing Food Services to Assist Those Affected by School Closures Due to COVID-19

Staff recommends that City Council authorize the City Manager to execute a payment of $163,200 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID-19. Funding for this program is from the City Manager's Emergency Operations Unit (Account 100.15.1520.65025).

For Action

Approval of Authorization to Execute a Payment for the Month of May to ETHS for Providing Food Services

A4. Approval of the Agreement with Evanston Township High School to Supply Lunches for the 2020 Summer Food Program

Staff recommends that City Council authorize the City Manager to execute an agreement with Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) to provide lunch meals for the 2020 Summer Food Program in the not-to-exceed amount of $3.50 per meal and $3.75 for special diet meals. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the level of participation. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. There is a food budget allocation in the Recreation Outreach Program Line Item (Account 100.30.3050.65025) in the amount of $131,000. Projected expenses for food costs are $110,000. Projected revenue reimbursement is $148,500.

For Action

Approval of the Agreement with Evanston Township High School to Supply Lunches for the 2020 Summer Food Program

A5. Approval of a Contract Award with Garland/DBS Inc. for the Building Exterior Repairs of Various City Facilities

Staff recommends City Council authorize the City Manager to execute a contract for Building Exterior Repairs of Various City Facilities with Garland/DBS Inc. (3800 East 91st St., Cleveland, OH) in the amount of $514,693. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $35,000, and from the 2020 General Obligation Bonds in the amount of $479,693. A detailed funding summary is included in the memo below.

For Action

Approval of a Contract Award with Garland/DBS Inc. for the Building Exterior Repairs of Various City Facilities

A6. Approval of Change Order No. 3 to the Agreement with Bolder Contractors Inc. for the Oakton Street Water Supply Connection (Bid 19-36)

Staff recommends the City Council authorize the City Manager to execute Change Order No. 3 to the agreement with Bolder Contractors Inc. (316 Cary Point Drive, Cary, IL 60013) for the Oakton Street Water Supply Connection (Bid 19-36) in the amount of $100,314.13. This will increase the overall contract amount from $2,879,070.37 to $2,979,384.50. This change order does not include a time extension. Funding is provided from the Water Fund (Account No. 513.71.7330.65515 – 419003), which as an approved FY 2020 budget of $2,600,000 and a YTD balance of $1,753,542.57.

For Action

Approval of Change Order No. 3 to the Agreement with Bolder Contractors Inc. for the Oakton Street Water Supply Connection (Bid 19-36)

A7. Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit for Northwestern Football Parking and Tailgating Events for the 2020, 2021, 2022, 2023, and 2024 Seasons

Staff recommends City Council adoption of Resolution 53-R-20 authorizing the City Manager to give consent to a permit for Northwestern Football parking and tailgating events for the 2020, 2021, 2022, 2023, and 2024 seasons.

For Action

Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit for Northwestern Football Parking and Tailgating Events for 2020-2024

A8. Resolution 55-R-20, Authorizing the City Manager to Submit an Application for the Rebuild Illinois Public Infrastructure Program Grant from the State of Illinois for Main Street Water Main Improvements from Maple Avenue to Hinman Avenue

Staff recommends City Council adoption of Resolution 55-R-20, Rebuild Illinois Grant Application – Main Street Water Main Improvements. The Rebuild Illinois Public Infrastructure Grant funds 50% of the construction project cost, and the remaining 50% of the funding must be provided by the local municipality. For this project, the total construction cost is estimated at $1,150,000. Of this, the City of Evanston will be responsible for $575,000, which will need to be budgeted in FY 2021 Capital Improvement Program.

For Action

Resolution 55-R-20, Authorizing the City Manager to Submit an Application for the Rebuild Illinois Public Infrastructure Program Grant from the State

(V) ITEMS FOR CONSIDERATION

(VI) ITEMS FOR DISCUSSION

(VII) ITEMS FOR COMMUNICATION

(VIII) ADJOURNMENT

https://www.cityofevanston.org/home/showdocument?id=57877