Village of Northbrook Board of Trustees met Feb. 11.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Sandra Frum | Village President | Present | |
| Kathryn Ciesla | Trustee | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Jan 28, 2020 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Dan Pepoon, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
4. PUBLIC COMMENT TIME
None
5. MANAGER'S REPORT
The Pfingsten Road closures will begin in March. The coffee with a cop event will be held on February 12, 2020; 11:30am to 1:00pm; location the Grill House.
The recycling initiative collected 240 pounds of plastic in the last two months. If the Village collects 500 pounds of plastic before March 1, 2020, it can win a free bench.
6. WARRANT LIST
Trustee Ciesla Moved for the approval of the Warrants from January 6, 2020 to January 31, 2020; class A and B; totaling $1,852,001.11. Approval of the frontage deposite refunds totaling in the amount of $10,084,105.34 and Warrants from November 16, 2019 - November 30, 2019 $1,293,124.23. Frontage Deposit refunds dated November 15, 2019 totaling $11,944.00 and Frontage Deposit refunds dated November 30, 2019 totaling $21,500.00.
A. Review and Approval of Payments to be Made
Trustee Ciesla Moved for the approval of the Warrants from January 6, 2020 to January 31, 2020; class A and B; totaling $1,852,001.11.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
B. Review of Frontage Deposit List Dated January 30, 2020
Trustee Ciesla Moved for the approval of the frontage deposit refunds from January 30, 2020; totaling $8,000.00.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
7. PRESIDENT'S REPORT
A. RESOLUTION NO. 2020-15
A Resolution Recognizing Rick Jamerson for His Tenure on the Northbrook Electrical Commission
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
B. PROCLAMATION:
Proclamation to Celebrate The 100th Anniversary of The League of Women Voters
President Frum proclaimed February 14, 2020 a day to celebrate The League of Women Voters.
C. PACE Update
President Frum stated PACE is looking at shutting down the main bus line 422 and canceling the Northbrook leg completely. The board needs to provide comments by February 18, 2020. She would like a resolution put together and is requesting approval today for the resolution; protesting the cancelation of this bus service. By voice vote, the Board unanimously approved a resolution being drafted protesting the changes to Pace Route 422.
D. Commission Appointment
Appointment of Amy Torf to the Plan Commission
RESULT: APPROVED [UNANIMOUS]
MOVER: Johannah Hebl, Trustee
SECONDER: Kathryn Ciesla, Trustee
AYES: Frum, Ciesla, Israel, Collison, Ross, Hebl, Pepoon
E. RESOLUTION NO. 2020-21
A Resolution Approving the Preparation and Execution of a Public Right-Of-Way License Agreement with the Northbrook Civic Foundation
8. GO GREEN MOMENT
Alana Gordon, Go Green Northbrook, discussed how Americans spend 16 minutes a day idling their car, which wastes gas and causes air pollution. Also discussed myths regarding idling.
9. CONSENT AGENDA
RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon
ABSTAIN: Frum
A. RESOLUTION NO. 2020-16
A Resolution Appropriating Motor Fuel Tax (MFT) Funds for the Fiscal Year 2020/21 Asphalt Street Rehabilitation Program
B. RESOLUTION NO. 2020-17
A Resolution Authorizing an Agreement for Sewer Televising and Manhole Inspection Services with American Underground Inc. of Wheeling, Illinois
C. RESOLUTION NO. 2020-18
A Resolution Authorizing Renewal of An Agreement with Total Parking Solutions of Downers Grove, Illinois for Parking Meter Maintenance
D. RESOLUTION NO. 2020-19
A Resolution Authorizing an Agreement with Mad Bomber Fireworks Productions for the Fourth of July
E. ORDINANCE NO. 2020-7
An Ordinance to Amend the Municipal Code - Section 25-11 Tree Protection and
Preservation
F. ORDINANCE NO. 2020-8
An Ordinance Voluntarily Annexing Certain Territory Contiguous to the Village of Northbrook and Establishing Zoning Thereof (3856 Maple Ave)
COMMITTEE REPORTS
10. FINANCE
A. Initial Review - 6B Property Tax Incentive - 3401 Commercial Ave.
Tom Poupard reported that the property has undergone significant exterior changes. The property is currently for lease and has been vacant since 2015. The applicant has been unable to lease the property. The property has been vacant for at least two years. The applicant is requesting a waiver of the Village standard that the tenant be identified prior to granting a 6b incentive and the ability to request an extension of the 6b after the initial 12- year term expires.
President Frum stated she would like the board to consider that, under certain circumstances, the Board might consider changing some of the protocols. Place limitations on what 6b would be granted for. The board needs to look at sending this to the ICDC to look at the parameters.
Trustee Ciesla asked if the tax figures would be paid by the tenant. Mr. Poupard responded due to the property being vacant, they are paying property taxes at lower rate.
Trustee Ciesla asked if the 6b is granted and they move in a tenant that does not meet the standards, what would happen. Mr. Poupard responded they would lose their 6b incentive. Since we do not know who the tenant will be, we would request a notification of tenant.
Trustee Ciesla stated she would be open to a 6b if they have the right tenant, currently not in favor. Agrees with President Frum; not in favor of an extension for a period of 12 years. Trustee Israel stated he agrees with Trustee Ciesla. Will not proceed without a tenant.
Trustee Collison stated she agrees with Trustee Ciesla and Trustee Israel. She is not interested in changing any of the standards.
Trustee Ross asked if the County has authorized 6b's when there is not a tenant in place. Mr. Poupard responded he has heard of industrial buildings having 6b's in place.
President Frum asked if 6b's have been granted to buildings that do not have a tenant. Mitch Caral, Attorney for applicant, responded we would have to wait for a tenant to be in the space before a 6b would go into effect. If the qualifying characteristics for the tenant do not exist, the County would not approve a 6b. Steven Sims, representing the applicant, a 6b was approved for property along I55; there is no tenant.
Trustee Ross stated if they have the right tenant she will support the 6b.
Trustee Hebl stated she does not agree with the extension.
Trustee Pepoon stated he is not in favor of the extension. Would like to know who the tenant is.
11. PUBLIC WORKS
12. PLANNING/ZONING
A Public Hearing for Physical Fitness Facility Special Permit Renewal & Transfer at 1852 Janke (Rally Point CrossFit)
ORDINANCE NO. 2020-9
An Ordinance Approving the Renewal and Transfer of Ordinance No. 16-53 Granting Physical Fitness Facility in the ICS District (Rally Point CrossFit – 1852 Janke Drive) (Plan Commission Docket NO. BOT-19-09)
RESULT: ADOPTED [6 TO 0]
MOVER: Dan Pepoon, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon
ABSTAIN: Frum
C. PRELIMINARY REVIEW - ZONING & DEVELOPMENT
APPLICATIONS
1. Preliminary Review - Zoning Code Amendment for Short Term Rental - 1115 Voltz Rd.
Trustee Collison moved, seconded by Trustee Pepoon to continue the item to the next board meeting.
2. Preliminary Review for a 2-Lot Subdivision at 2044 Greenview
Deputy Director of Development and Planning Services Michaela Kohlstedt stated one of the lots contains a single family home and the other is vacant. The applicant is requesting to re-subdivide the two lots into two more parallel lots. The lots are in compliance with the zoning code regarding lot area. The applicant is also requesting a variation to allow storm water detention to be in an easement.
Trustee Ciesla stated the lot width is a concern.
Trustee Collison stated she is concerned with approving, because it is very narrow. Trustee Israel stated he does not have any problems with the setbacks.
Trustee Ross stated she does not have a problem with it either and agrees with Trustee Israel.
Trustee Hebl stated she is a no and very concerned regarding the flooding. Trustee Pepoon stated he is inclined to keep the minimum width at R4.
President Frum stated she is willing to consider it. Due to concerns it will move to the Plan Commission.
13. COMMUNITY
14. PUBLIC SAFETY
Trustee Hebl noted there has been a number of car break-ins in Northbrook and she reminded residents to lock their home and car doors.
15. LEGISLATION AND COMMUNICATION
16. REMARKS FOR THE GOOD OF THE ORDER
17. CLOSED SESSION
Trustee Hebl moved, seconded by Trustee Pepoon to go into closed session to discuss the sale of property, pending litigation and personnel.
18. ADJOURN
Trustee Israel moved, seconded by Trustee Collison to adjourn at the meeting at 9:20 p.m. On voice vote, all were in favor.
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