Village of Palatine Village Council & Committee of the Whole met Feb. 18.
Here is the minutes provided by the council and the committee:
I. ROLL CALL – Time: 7:00 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Absent | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Nicholas Standiford, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Deputy Director of Public Works Elias Koutas, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Finance Paul Mehring, Director of Community Services Harry Spila, Director of Human Resources Pam Jackson, Police Chief Dave Daigle and Deputy Clerk Doris Sadik
II. PLEDGE TO THE FLAG – Time: 7:00 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES
1. Village Council & Committee of the Whole - Regular Meeting - February 10, 2020
- Accepted
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
IV. MAYOR'S REPORT
1. Consider a Motion Approving an Appointment to the Village of Palatine's Beautification Commission - Approved by Voice Vote
Mayor Schwantz asked the Council to approve the appointment of Nathan Etter to the Beautification Commission.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. As Submitted -
Mayor Schwantz announced upcoming events:
Wednesday February 19: 7:30AM-9AM
State of the Village Address
Village Hall – Council Chambers
Friday February 21: 4PM-7PM
Knights of Columbus Pre-Lenten Fish Fry St.
Thomas of Villanova-Rowley Center
Sunday February 23: 8AM-1PM
Knights of Columbus Pancake Breakfast
St Theresa Church – Lower Dolan Center
Thursday February 27: 4:30PM-6:30PM
High School District 211 Career Expo
Fremd High School
Saturday February 29: 1PM-3PM
Community Pottery Paint Party
St. Paul United Church of Christ
V. RECESS TO THE COMMITTEE OF THE WHOLE
Recess to Committee of the Whole - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
VI. COMMITTEE OF THE WHOLE
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time:
7:03 PM
TIM MILLAR, CHAIRMAN
1. Consider a Motion Authorizing the Village Manger to Execute a Proposal for the Public Works Utilities Division Phase 2 Assistance - Approved by Voice Vote
Public Works Director Matt Barry reported that, in 2019 due to staff changes, Robinson Engineering completed an assessment of the Utility Division, recommending Phase 2 Assistance to implement some of the long term goals. Staff recommends authorizing the Village Manager to execute the proposal from Robinson Engineering for a Public Works Utilities Division Phase 2 Assistance in the not-to-exceed amount of $69,400.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. As Submitted -
Nothing was submitted.
B. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:04 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider a Motion to Award a Contract for the Village's 2020 Street Resurfacing Program - Approved by Voice Vote
Public Works Director Matt Barry recommended awarding the 2020 Street Resurfacing Program Contract to the lowest compliant bidder, Arrow Road Construction of Elk Grove Village, Illinois, to resurface over 6 miles for the amount of $2,307,278, saving $302,760.
In response to Councilman Millar, Barry stated that there is a 50-50 program for residents to resurface their drive way.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. Consider a Motion to Award a Contract for the 2020 Mallard Drive and Eaton Court Rehabilitation Project - Approved by Voice Vote (Council District: Two)
Public Works Director Matt Barry recommended that the 2020 Mallard Drive and Eaton Court Rehabilitation contract be awarded to the low responsible bidder, Schroeder Asphalt Services, in the amount of $726,102.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
3. Consider a Motion Authorizing the Village Manger to Execute a Proposal for a Water System Risk and Resiliency Assessment - Approved by Voice Vote
Public Works Director Matt Barry explained the EPA’s America’s Water Infrastructure Act of 2018, required communities serving more than 3,300 customers are now required to complete a Risk and Resilience Assessment to prepare for emergency disruptions in water quality and delivery due to natural disasters, accidents, or intentional acts that would affect the Village’s operational assets or cyber network. A grant for this assessment may be available by May from the Northwest Water Commission. Staff recommends authorizing the Village Manager to execute the proposal from Robinson Engineering for a Water System Risk and Resiliency Assessment in the notto-exceed amount of $40,300.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Greg Solberg, District 4 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
4. As Submitted -
Nothing was submitted.
C. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:09 PM
DOUG MYSLINSKI, CHAIRMAN
In Chairman Myslinski's absence, Chairman Solberg called the Police Policy
& Code Services Committee to order.
1. Consider an Ordinance Amending Chapter 18, Section 18-85 Loading Zones and Section 18-88 Cab Stands; Bus Stands of the Village of Palatine Code of Ordinances - Motion Carried by Voice Vote
Public Works Director Matt Barry reported that a recent Staff Code review indicated two sections of Chapter 18 Traffic warrant updating and clarification:
Section 18-85 (Loading Zones) and Section 18-88 (passenger pick-up areas).
Staff recommends approval of the text amendments.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. As Submitted -
Nothing was submitted.
D. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:11 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
Nothing was submitted.
E. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:11 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:11 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:11 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
VIII.CONSENT AGENDA
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
1. Consider a Motion to Approve 2020 Warrant #4 - Approved
2. Consider a Motion Authorizing the Village Manger to Execute a Proposal for the Public Works Utilities Division Phase 2 Assistance - Approved
3. Consider a Motion to Award a Contract for the Village's 2020 Street Resurfacing Program - Approved
4. Consider a Motion to Award a Contract for the 2020 Mallard Drive and Eaton Court Rehabilitation Project - Approved (Council District: Two)
5. Consider a Motion Authorizing the Village Manger to Execute a Proposal for a Water System Risk and Resiliency Assessment - Approved
6. Consider an Ordinance Amending Chapter 18, Section 18-85 Loading Zones and Section 18-88 Cab Stands; Bus Stands of the Village of Palatine Code of Ordinances - Approved
Ordinance #O-12-20
7. Consider a Resolution Reducing the Ayreshire Subdivision Public Improvement Security Deposit - Adopted by Roll Call (Council District: Three)
Resolution #R-5-20
8. Consider a Resolution Releasing the Planned Development Security Deposit for the KC 1000 Subdivision and Planned Development - Approved (Council District: Four)
Resolution #R-6-20
IX. REPORTS OF STANDING COMMITTEE
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:12 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:12 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:12 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:12 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:12 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:12 PM
DOUG MYSLINSKI, CHAIRMAN
1. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS – Time: 7:12 PM
A. VILLAGE MANAGER – Time: 7:12 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 7:12 PM
1. Information Regarding March 17, 2020 Presidential Primary Election Early Voting -
Village Clerk Marg Duer reported the Presidential Primary Election Day is
March 17, 2020. All polling sites will be open on March 17.
As in the past, Village Hall will be an Early Voting Site for the Primary Election from March 2 – 16 (including weekends) in Meeting Room A. Early Voting hours are weekdays and Saturdays 9 – 5 and Sundays 10 – 4. Early Voting will stay open until 7 pm from March 9 – 13.
Everyone should prepare to vote by knowing the candidates for the US Senate and House, IL Senate and House, Attorney General and Appellate and Circuit Court Judges as well as the Presidential hopefuls. The Daily
Herald has done a good job interviewing and presenting their backgrounds and positions.
2. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 7:13 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED – Time: 7:14 PM
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE – Time: 7:14 PM
No one came forward.
XIII.ADJOURNMENT – Time: 7:14 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Brad Helms, District 6 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
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