Village of Palatine Village Council & Committee of the Whole met Feb. 3.
Here is the minutes provided by the committee:
I. ROLL CALL – Time: 7:10 PM
| Attendee Name | Title | Status | Arrived |
| Jim Schwantz | Mayor | Present | |
| Tim Millar | District 1 Councilman | Present | |
| Scott Lamerand | District 2 Councilman | Present | |
| Doug Myslinski | District 3 Councilman | Absent | |
| Greg Solberg | District 4 Councilman | Present | |
| Kollin Kozlowski | District 5 Councilman | Present | |
| Brad Helms | District 6 Councilman | Present |
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Finance Paul Mehring, Director of Community Services Harry Spila, Police Chief Dave Daigle, Jeremy Smith IT Administrator, Deputy Clerk Doris Sadik and Customer Service Representative Vicki Cox
II. PLEDGE TO THE FLAG – Time: 7:10 PM
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. APPROVAL OF MINUTES
1. Village Council & Committee of the Whole - Regular Meeting - January 20, 2020
- Accepted
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Tim Millar, District 1 Councilman
SECONDER: Scott Lamerand, District 2 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
IV. MAYOR'S REPORT
1. As Submitted -
Nothing was submitted.
V. RECESS TO THE COMMITTEE OF THE WHOLE
Recess to Committee of the Whole - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
VI. COMMITTEE OF THE WHOLE
A. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:12 PM
SCOTT LAMERAND, CHAIRMAN
1. 1150 W. Euclid Avenue (Council District: Two):
The motion was to approve Items A. and B.
Village Manager Reid Ottesen explained the new property owners, operators of Four Star Tool Inc., Crystal Die and Mold Inc., and JDI Plastics, Inc are seeking to occupy the former National Technical Systems (NTS) building on 4.75 acres, and request approval of a Minor Planned Development Amendment. Robotics will work after hours in a very quiet operation, with no expulsion of gases or smells. The Petitioner intends to maintain the existing exterior glass façade, upgrade the parking areas and existing driveways, improve access, parking and loading docks. The Petitioner is seeking the County’s 6B tax designation. Staff recommends approval of the planned development amendment and the resolution of support for the County’s 6B designation.
Mayor Schwantz asked if any remediation is necessary prior to occupancy.
Mike Biangardi, Palatine, and Jeff Walker, Wheaton, addressed the Council.
Walker stated that there are no environmental issues on the property.
Councilman Millar suggested that Harper College may be a valued source for employees.
Peggy Bandemer, representing the Peregrine Lake Estates West homeowners association adjacent to the subject property, expressed concern for the impact on their residents and their view of the proposed additional parking.
Ottesen responded that area noise is only birds; having inspected the Rolling Meadows facility, there is no smell, at all. Bandemer is just working to protect residents to the east of the building in Peregrine Lake Estates West.
Walker stated that as the property flairs east; parking will expand on the east for customers and clients to park near the front door. Bandemer stated the Homeowners would prefer trees and landscaping. Ottesen offered a meeting with nearest homeowners to work to meet their needs, stating the Village is committed.
RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]
MOVER: Kollin Kozlowski, District 5 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
A. Consider an Ordinance Approving a Minor Planned Development
Amendment to Planned Development Ordinance #O-70-84 to Allow a New Owner/Operator to Occupy the Existing Building at 1150 W. Euclid Avenue - Approved (Council District: Two)
B. Consider a Resolution of Support for the Filing of a 6B Cook County Tax Classification for the Property Located at 1150 W. Euclid Avenue -
Adopted by Voice Vote (Council District: Two)
2. As Submitted -
Nothing was submitted.
B. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:23 PM
DOUG MYSLINSKI, CHAIRMAN
1. Consider an Ordinance Granting Site Plan Approval to Allow a New
Warehouse/Distribution Building at 317 S. Hicks Road - Motion Carried by Voice Vote (Council District: Six)
Planning & Zoning Director Ben Vyverberg presented the Petitioner's request for a Site Plan Review for a 162,000 square foot spec warehouse/distribution building with related improvements complying with the Village’s applicable Code requirements. A traffic study concludes there is sufficient capacity to accommodate the proposed use and recommends the southern access drive be under stop sign control. Staff recommends site plan approval. Trucks will be lined up on the canopy on the south side of the building.
Councilman Millar asked about the queuing of vehicles. to the street.
Eric Russel, KLOA a traffic study company, stated the image shows the maximum stacking, to indicate the area for staging from 8 to 10:30 AM and 12:30 to 2:00 PM.
Millar warned about train tracks and school bus schedules. Russel stated they plan for those challenges by timing after rush hour and before evening rush hour; after school busses and before the end of the school day.
A landscaping plan has been developed.
In response to Councilman Kozlowski, Quigley stated that the intended user has requested that the site provide vaulted underground detention, for the entire site, at a considerable cost.
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. Consider a Resolution Authorizing a Waiver of the Village's Code of Ordinances to Permit St. Mary's Services to Host a 'Queen of Hearts' Raffle at Tap House Grill, 56 W. Wilson Street - Refer to Staff (Council District: Six)
Deputy Village Manager Mike Jacobs presented St. Mary's Services (d/b/a Hopeful Beginnings), located at 510 N. Plum Grove Road, proposal of a Queen of Hearts raffle event to be held at Tap House Grill in 2020. The net proceeds from this raffle will be used to continue to serve and counsel their clients. Village Code states: “A licensee may rent a premises on which to determine the winning chance or chances in a raffle only from an organization which is also licensed under this Section.” While this restriction was previously consistent with the State’s regulations, the State has amended their statutes to eliminate this requirement. Due to these circumstances, the Petitioner is requesting a waiver from the Village's applicable regulations for this proposed event. As this type of raffle can continue for an extended period of time (depending on when winner is selected), the Petitioner is requesting a maximum time frame of 6 months. Tap House Grill would not benefit from any monies derived from the raffle. Action is at the discretion of the Council.
Mayor Schwantz asked if the Legion Hall could do this by right--the kicker is the private entity hosting in a public venue. Mayor Schwantz stated this is uncharted territory, and could open the door to many more.
Kozlowski clarified that our code did not change with the state. This one event would begin and end before another could begin again.
Councilman Helms fears the flood gates opening for many more lotteries such as this. He is not comfortable.
If Council is in favor of such a thing, staff should be directed to draft guidelines.
Councilman Solberg asked to hear from the petitioner, but agrees with
Councilman Helms.
Village Manager Reid Ottesen stated the governor signed this last July. A casino night is one night. This is different--it is an ongoing lottery. It needs policy discussion.
Mayor Schwantz clarified that we have no policy for Legion raffles. We could have policy limiting numbers.
Office Manager Cathy Paglia and Executive Director Joanne Bratta responded to questioning. Ms. Bratta stated that Arlington Heights and Rolling Meadows have hosted such events.
Mayor Schwantz suggested contacting American Legion or suggested hosting
a Casino Night.
Councilman Solberg asked for direction from staff, offering the choice to table or to vote against the motion.
Ottesen stated Staff could have policy by next month.
Councilman Millar favored considering other policies.
Councilman Lamerand, seconded by Councilman Kozlowski, offered a substitute motion to refer back to staff.
RESULT: REFER TO STAFF [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
3. As Submitted -
Nothing was submitted.
C. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:49 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. Consider a Motion Authorizing the Mayor to Execute a License Agreement to Allow a Light and Fence in a Portion of the Garden Avenue Public Right-ofWay - Approved by Voice Vote (Council District: Three)
Public Works Director Matt Barry explained the developer of the Ayreshire subdivision removed fencing and a coach light at 321 E. Garden to install the public storm sewer on Garden Avenue and would like to reinstall them at the homeowner’s request, requiring a License Agreement. Staff recommends executing the License Agreement, subject to review by the Village Attorney, for a portion of the right-of-way adjacent to 321 E. Garden Avenue.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Tim Millar, District 1 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. Consider a Motion Waiving the Bidding Requirements and Authorizing the Village Manager to Negotiate a Contract with John Neri Construction Company for an Emergency Culvert Replacement on Lynda Drive - Approved by Voice Vote (Council District: Three)
Public Works Director Matt Barry explained this summer the Village of Palatine installed new water mains in various locations throughout the Village. On Lynda Drive, the new water main was directionally drilled at approximately 4-feet below a road culvert pipe. During final inspections, the existing culvert bottom was found to have failed as a result of the water main installation and is now heaved approximately 12" above the bottom of the creek floor. Due to the impact, the existing condition would cause to creek operation in snow melt or severe rains, an emergency replacement is recommended. The contractor who installed the water main estimated the repair cost at $156,215. Two additional estimates range from $104,442 to $80,573. Staff recommends the formal bid process be waived and the Village Manager be authorized to execute a contract with John Neri Construction in the amount of $80,537 using available Water capital funds.
RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Jim Schwantz, Mayor
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
3. As Submitted -
Nothing was submitted.
D. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:52 PM
TIM MILLAR, CHAIRMAN
1. Consider an Ordinance Approving a Cable Television Franchise Agreement Between Comcast of Illinois VI, LLC and the Village of Palatine - Motion Carried by Voice Vote
Deputy Village Manager Mike Jacobs explained in 2009, the Village of Palatine, with Hoffman Estates, Rolling Meadows, Elk Grove Village, and Buffalo Grove, approved a renewed 10-year franchise agreement (“Agreement”) with Comcast of Illinois VI, LLC. In 2019, these municipalities once again negotiated with Comcast for a renewed 10-year cable franchise agreement. The Village's franchise fee will remain at 5% of Gross revenues. There are plans to broadcast local programming in HD. Staff recommends approval. This agreement provides that the Village could pass on the cost of broadcast equipment to subscribers.
Mayor Schwantz confirmed that this is not an exclusive. Any other company is welcome to come to Palatine
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Jim Schwantz, Mayor
SECONDER: Brad Helms, District 6 Councilman
AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
2. As Submitted -
Nothing was submitted.
E. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:56 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
Nothing was submitted.
F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:56 PM BRAD HELMS, CHAIRMAN
1. As Submitted -
Nothing was submitted.
VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:56 PM
Reconvene the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Greg Solberg, District 4 Councilman
SECONDER: Brad Helms, District 6 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
VIII.CONSENT AGENDA
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]
MOVER: Scott Lamerand, District 2 Councilman
SECONDER: Kollin Kozlowski, District 5 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
1. Consider a Motion to Approve 2020 Warrant #3 - Approved
2. Consider an Ordinance Approving a Minor Planned Development Amendment to Planned Development Ordinance #O-70-84 to Allow a New Owner/Operator to Occupy the Existing Building at 1150 W. Euclid Avenue - Approved (Council District: Two)
Ordinance #O-8-20
3. Consider a Resolution of Support for the Filing of a 6B Cook County Tax Classification for the Property Located at 1150 W. Euclid Avenue - Adopted by
Roll Call (Council District: Two)
Resolution #R-3-20
4. Consider an Ordinance Granting Site Plan Approval to Allow a New Warehouse/Distribution Building at 317 S. Hicks Road - Approved (Council District: Six)
Ordinance #O-9-20
5. Consider a Motion Authorizing the Mayor to Execute a License Agreement to Allow a Light and Fence in a Portion of the Garden Avenue Public Right-of-Way
- Approved (Council District: Three)
6. Consider a Motion Waiving the Bidding Requirements and Authorizing the Village Manager to Negotiate a Contract with John Neri Construction Company for an Emergency Culvert Replacement on Lynda Drive - Approved (Council District: Three)
7. Consider an Ordinance Approving a Cable Television Franchise Agreement Between Comcast of Illinois VI, LLC and the Village of Palatine - Approved
Ordinance #O-10-20
8. Consider an Ordinance Approving an Amended and Restated Water Supply Contract Between Northwest Water Commission and Arlington Heights, Buffalo Grove, Palatine and Wheeling - Approved
Ordinance #O-11-20
IX. REPORTS OF STANDING COMMITTEE
A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:57 PM
TIM MILLAR, CHAIRMAN
1. As Submitted -
No Report
B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:57 PM
GREG SOLBERG, CHAIRMAN
1. As Submitted -
No Report
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:57 PM
SCOTT LAMERAND, CHAIRMAN
1. As Submitted -
No Report
D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:57 PM
BRAD HELMS, CHAIRMAN
1. As Submitted -
No Report
E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:57 PM
KOLLIN KOZLOWSKI, CHAIRMAN
1. As Submitted -
No Report
F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:57 PM
DOUG MYSLINSKI, CHAIRMAN
1. Consider a Resolution Authorizing a Waiver of the Village's Code of
Ordinances to Permit St. Mary's Services to Host a 'Queen of Hearts' Raffle at Tap House Grill, 56 W. Wilson Street - Refer to Staff (Council District: Six)
This item was previously discussed this evening during the Police Policy & Code Services Committee meeting where it was referred back to staff
RESULT: REFER TO STAFF
2. As Submitted -
No Report
X. REPORTS OF THE VILLAGE OFFICERS
A. VILLAGE MANAGER – Time: 7:58 PM
1. As Submitted -
No Report
B. VILLAGE CLERK – Time: 7:58 PM
1. As Submitted -
No Report
C. VILLAGE ATTORNEY – Time: 7:58 PM
1. As Submitted -
No Report
XI. CLOSED SESSION AS REQUIRED
No Closed Session requested.
XII. RECOGNITION OF AUDIENCE
No one came forward.
XIII.ADJOURNMENT – Time: 7:58 PM
Adjourn the Village Council Meeting - Motion Carried by Voice Vote
RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]
MOVER: Brad Helms, District 6 Councilman
SECONDER: Tim Millar, District 1 Councilman
AYES: Millar, Lamerand, Solberg, Kozlowski, Helms
ABSENT: Myslinski
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