Village of Hoffman Estates Village Board met Nov. 4.

Here is the minutes provided by the board:

1. CALL TO ORDER:

Village President William McLeod called the meeting to order at 7:00 p.m. The Village Clerk called the roll. Trustees present: Karen Mills, Anna Newell, Gary Pilafas, Gary Stanton, Michael Gaeta, Karen Arnet

A quorum was present.

ADMINISTRATIVE PERSONNEL PRESENT:

J. Norris, Village Manager

A. Janura, Corporation Counsel

P. Cross, Asst. Corporation Counsel

P. Fortunato, Fire Chief

T. Bos, Police Chief

K. Cawley, Asst. Police Chief

J. Nebel, Public Works Director

R. Musiala, Finance Director

M. Saavedra, H&HS Director

R. Signorella, CATV Director

S. Ostrovsky, Asst. to the Village Manager

P. Gugliotta, Planning, Building & Code Enforcement Director

2. PLEDGE OF ALLEGIANCE TO THE FLAG:

The Pledge was led Trustee Mills.

3. RECOGNITION OF AUDIENCE:

No one wished to be recognized.

4. APPROVAL OF MINUTES:

Motion by Trustee Mills, seconded by Trustee Gaeta, to approve Item 4. Voice vote taken. All ayes. Motion carried.

Approval of Minutes

Minutes from October 21, 2019.

Motion by Trustee Mills, seconded by Trustee Gaeta, to approve Item 4. Voice vote taken. All ayes. Motion carried.

Approval of Minutes

Minutes from October 28, 2019.

5. CONSENT AGENDA/OMNIBUS VOTE:

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.A.

5.A. Approval of Agenda

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.B.

5.B. Approval of the schedule of bills for November 4, 2019 - $2,785,157.52.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.C.

5.C. Request Board approval of Ordinance No. 4761-2019 for rezoning certain property in the Village of Hoffman Estates from B-2 Community Business District, to M-2 Manufacturing District (NEC Barrington Road & Lakewood Boulevard).

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.D.

5.D. Request Board approval of Ordinance No. 4762-2019 amending Section 5-6-9, Sworn Personnel, Hoffman Estates Fire Department, of the Hoffman Estates Municipal Code.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.E.

5.E. Request Board approval of Resolution No. 1688-2019 adopting the 2019 update of the Cook County Multi-Jurisdictional Hazard Mitigation Plan.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.F.

5.F. Request Board authorization to award contract for snowplowing services at the Sears Centre Arena for the 2019/2020 winter season to Tovar Snow Professionals, East Dundee, IL, at unit prices included in the proposal.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.G.

5.G. Request Board authorization to award professional financial audit services contract for the Village and the Sears Centre Arena for the 2019 fiscal year to BKD CPA’s & Advisors in an amount not to exceed $66,595 with the option of extending the contract for each of years 2020-2023.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.H.

5.H. Request Board authorization to award contract for the 2020 Northwest Fourth Fest fireworks display to Melrose Pyrotechnics Inc., Kingsbury, IN, in an amount not to exceed $40,250.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.I.

5.I. Request Board authorization to waive formal bidding; and purchase nine (9) semiruggedized laptop computers and accessories to CDS Office Technologies (State of Illinois Master Contract CMS5848520) for use in the Police Department patrol and response vehicles in an amount not to exceed $36,072.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.J.

5.J. Request Board approval of the 2019-2020 Snow/Ice Control Policy and Procedure Manual.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.K.

5.K. Request Board authorization to award contract for the 2019-2020 front end loader winter rental to United Rentals, Elk Grove Village, in an amount not to exceed $15,264.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.L.

5.L. Request Board authorization to award contract for 2019-2020 sanitary sewer rehabilitation for partial compliance with the Metropolitan Water Reclamation District (MWRD) Infiltration/Inflow Control Program (IICP) to Michels Pipe Services, Brownsville, WI, in an amount not to exceed $160,000.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5M.

5.M. Request Board authorization to purchase 1,500 tons of winter road salt in 2019 at $82.71 per ton from Morton Inc., Chicago, IL, in an amount not to exceed $124,065; and award contract for State of Illinois joint purchase of 2019-2020 winter road salt to Cargill Inc., North Olmstead, OH, at $89.33 per ton, in an amount not to exceed $178,660; and purchase a minimum of 2,400 tons (80%) of winter road salt from Cargill Inc., North Olmstead, OH, in 2020 at $89.33 per ton in an amount not to exceed $214,000.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.N.

5.N. Request Board authorization to award contract for the Almond Lane and Audubon Street culvert replacement project to A Lamp Concrete Contractors Inc., Schaumburg, IL (low bid) in an amount not to exceed $359,366.

Roll Call:

Aye: Mills, Newell, Pilafas, Stanton, Gaeta, Arnet

Nay:

Mayor McLeod voted aye.

Motion carried.

6. REPORTS:

6.A. President’s Report

Presentation(s)

Finance Director Rachel Musiala announced that the Village once again was awarded the Distinguished Budget Award from the Government Finance Officers Association. This was the 11th year in a row that the Village has received the award. Ms. Musiala was congratulated by the Board.

The Utility Commission organized their first energy conservation essay contest this year. Joanmarie Wermes, chairperson, presented certificates of achievements to the winners, first place winner was Shaun Peterson, second place Shukeu Patel and third place Yalitzi Daiz, each of the winners were congratulated by the Board.

Proclamation(s)

Trustee Gaeta read the following proclamation.

Motion by Trustee Mills, seconded by Trustee Pilafas, to concur with the proclamation proclaiming Friday, November 15, 2019 as Rosemarie Dyer Day. Voice vote taken. All ayes. Motion carried.

Mr. Nebel accepted the proclamation for Rose.

Trustee Stanton read the following proclamation.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming November 2019 as National Alzheimer’s Disease Awareness Month. Voice vote taken. All ayes. Motion carried.

Dr. Saavedra accepted the proclamation.

Trustee Newell read the following proclamation.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming Friday, November 15, 2019 as America Recycles Day. Voice vote taken. All ayes. Motion carried.

Suzanne Ostrovsky accepted the proclamation.

Boards & Commission Appointment(s)

Motion by Trustee Mills, seconded by Trustee Arnet, to approve the appointment of Carole Pye to the Arts Commission. Voice vote taken. All ayes. Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Stanton, to approve the appointment of Ian McDonald to the Historical Sites Commission. Voice vote taken. All ayes. Motion carried.

Motion by Trustee Mills, seconded by Trustee Pilafas, to approve the appointment of Norm Darling as Chairperson of the 4th of July Commission. Voice vote taken. All ayes. Motion carried.

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to accept the resignation, with regrets, of Rachelle Kase from the Arts Commission. Voice vote taken. All ayes. Motion carried.

Mayor McLeod requested a sign to be placed on Winston Drive saying “Slow Down for Cranes” because one of the cranes that has lived there for a number of years was hit by a car. He reminded everyone of the following upcoming events, the Arts Commission Digital Photography Workshop, the Windy City Bulls home opener and our Veterans Day Ceremony. He stated that he attended the Public Works open house, the grand opening of Old Navy, went to the hazardous waste facility in Naperville, Family time with the Mayor, the ribbon cutting for Clinical Computer Systems, participated in a pension fairness phone call and the Citizens Fire Academy graduation.

6.B. Trustee Comments

Trustee Mills stated that she attended a Northwest Mosquito Abatement meeting, the French Evening Dinner and she thanked the Sister Cities Commission for the event, the Ricky Rockets ribbon cutting, HEHS Cupcakes with Friends, her twin grandchildren’s 10th birthday, a Transit Task Force meeting, a Chamber of Excellence meeting and she congratulated the Citizen Fire Academy graduates.

Trustee Stanton stated that he attended the senior luncheon, the French Evening Dinner, the Ricky Rockets ribbon cutting, the Arts Commission Find Your Inner Artist program, a Transit Task Force meeting, Public Works open house, Old Navy’s grand opening, the ribbon cutting for Clinical Computer Systems and the citizens Fire Academy graduation.

Trustee Arnet stated that she attended the French Evening Dinner, the Find Your inner Artist program, Cupcakes with Friends, the Heavenly Brew Fest, PWs open house, the grand opening of Old Navy, the Citizens Fire Academy and she congratulated the graduates.

Trustee Pilafas congratulated the Citizens Fire Academy graduates.

Trustee Newell stated that she attended the Cupcakes with Friends, a block party, the Public Works open house, the Fire Academy graduation and she congratulated the graduates.

Trustee Gaeta stated that he attended two Fire & Police Commission interviews, the senior luncheon, the Ricky Rockets ribbon cutting, the Hanover Township Food Pantry ribbon cutting, Cupcakes with Friends, a block party, the Public Works open house and the grand opening of Old Navy.

6.C. Village Manager’s Report

Mr. Norris.

6. D. Village Clerk’s Report

The Village Clerk stated that during the month of October 135 FOIA requests were received and

48 passports were processed.

6. E. Committee Reports

Transportation & Road Improvement

Trustee Mills stated that they would be meeting to for information purposes only the Transportation Division Monthly Report.

Planning, Building & Zoning

Trustee Stanton stated that they would be meeting for information purposes only the Planning Division, the Code Enforcement Division and the Economic Development and Tourism monthly reports.

General Administration & Personnel

Trustee Arnet stated that they would be meeting to have a discussion regarding Legislative Update; request approval to award contract for the 2020 full-service professional printing services for the monthly Citizen newsletter to _____ in an amount not to exceed $_____; and for information purposes only the Cable TV, Human Resources Management and Legislative Operations & Outreach Monthly Reports. 7. ADDITIONAL BUSINESS:

There was no Additional Business.

8. ADJOURNMENT:

Motion by Trustee Gaeta, seconded by Trustee Pilafas, to adjourn the meeting. Voice vote taken. All ayes. Motion carried. Time: 7:37 p.m.

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