Village of Hoffman Village Board met Oct. 7.
Here is the minutes provided by the board:
1. CALL TO ORDER:
Village President William McLeod called the meeting to order at 7:08 p.m. The Village Clerk called the roll. Trustees present: Gary Pilafas, Gary Stanton, Michael Gaeta, Karen Arnet, Karen Mills, Anna Newell
A quorum was present.
ADMINISTRATIVE PERSONNEL PRESENT:
J. Norris, Village Manager
D. O’Malley, Deputy Village Manager
A. Janura, Corporation Counsel
P. Cross, Asst. Corporation Counsel
M. Koplin, Asst. Village Manager-Development Services
P. Fortunato, Fire Chief
T. Bos, Police Chief
K. Cawley, Asst. Police Chief
J. Nebel, Public Works Director
R. Musiala, Finance Director
P. Seger, HRM Director
M. Saavedra, H&HS Director
R. Signorella, CATV Director
S. Ostrovsky, Asst. to the Village Manager
P. Gugliotta, Planning, Building & Code Enforcement Director
B. Gibbs, SCA General Manager
Y. Ahmed, Levy Food & Beverage Director
2. PLEDGE OF ALLEGIANCE TO THE FLAG:
The Pledge was led by Boy Scout Pack #297.
3. RECOGNITION OF AUDIENCE:
No one wished to be recognized
4. APPROVAL OF MINUTES:
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 4. Voice vote taken. All ayes. Motion carried.
Approval of Minutes
Minutes from September 16, 2019.
Motion by Trustee Mills, seconded by Trustee Gaeta, to approve Item 4. Voice vote taken. All ayes. Motion carried.
Approval of Minutes
Minutes from September 23, 2019.
5. CONSENT AGENDA/OMNIBUS VOTE:
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 5.A.
5.A. Approval of Agenda
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arent, to approve Item 5.B.
5.B. Approval of the schedule of bills for October 7, 2019 - $2,031,829.73.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 5.C.
5.C. Request Board approval of an agreement with Spectra Partnerships (a.k.a. Front Row Marketing) of Philadelphia, PA, for sale of contractual rights at the Sears Centre Arena.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arent, to approve Item 5.D
5.D. Request Board authorization to enter into a contract with the purpose of upgrading and migration to the Community Development software as a Service (Saas) Enterprise application TRACKiT in an amount not to exceed $211,635.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arent, to approve Item 5.E.
5.E. Request Board authorization to waive formal bidding and purchase a 2020 Navistar/Horton ambulance for the Fire Department through the Northwest Municipal Conference Suburban Purchasing Cooperative Contract from Foster Coach Sales, Sterling, IL, in an amount not to exceed $340,803.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 5.F.
5.F. Request Board authorization to waive formal bidding and purchase seven (7) 2020 Ford Interceptor utility patrol vehicles from Currie Motors, Frankfurt, IL, (low bid) in an amount not to exceed $260,084.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 5.G.
5.G. Request Board authorization to award contract for the 2019 Drainage Improvements Project to DeVinci Construction Inc., Naperville, IL (low bid), in an amount not to exceed $31,790.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arent, to approve Item 5.H.
5.H. Request Board authorization to enter into a performance contract with Siemens Industry Inc. for the replacement of residential and commercial water meters, conversion to LED street lights, and the installation of an advanced metering infrastructure system and pursue financing with a direct placement bond issue, to be bid out by the Village’s municipal advisors, Speer
Financial Inc.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arent, to approve Item 5.I.
5.I. Request Board authorization to waive formal bidding and purchase one (1) Diesel Exhaust Fluid (DEF) Bulk Containment Unit using Sourcewell contract 040215-PGE discount from Blue Energy Equipment, in an amount not to exceed $30,868.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 5.J.
5.J. Request Board approval of an Agreement between Leopardo Companies Inc. and the Village of Hoffman Estates (Sears Centre storage building).
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to approve Item 5.K.
5.K. Request Board approval of a five-year agreement with Ticketmaster of Chicago, IL to provide ticketing services at the Sears Centre Arena.
Discussion
Dan Archibald, Paciolan, stated that he wasn’t sure why they were being let out of their contract early.
Trustee Stanton asked what the difference between the two contracts were.
Mr. Koplin stated that Paciolan’s proposal is slightly better than Ticketmaster’s, both will bring in more revenue but it is believed that with Ticketmaster being the biggest player in the area and the added publicity that goes along with that, the Ticketmaster proposal may work out better in the long run.
There was a discussion on transitioning, how current shows will be ticketed and when the transition will be final.
Mr. Gibbs stated that much of that still needed to be worked out but that he expected it to go smoothly just like it did when we switched from Ticketmaster to Paciolan.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
6. REPORTS:
6.A. President’s Report
Proclamation(s)
Trustee Stanton read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Mills, to concur with the proclamation proclaiming Wednesday, October 23, 2019 as Mark Koplin Day. Voice vote taken. All ayes. Motion carried.
Mr. Koplin was congratulated by the Board and accepted his proclamation.
Trustee Gaeta read the following proclamation.
Motion by Trustee Stanton, seconded by Trustee Pilafas, to concur with the proclamation proclaiming Monday, October 14, 2019 as Patrick Patla Day. Voice vote taken. All ayes. Motion carried.
Chief Bos accepted the proclamation for Officer Patla.
Trustee Arnet read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming Friday, October 11, 2019 as Marcos Toledo Day. Voice vote taken. All ayes. Motion carried.
Chief Bos accepted the proclamation for Officer Toledo.
Trustee Mills read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to concur with the proclamation proclaiming Wednesday, October 16, 2019 as National Support your Local Chamber of Commerce Day. Voice vote taken. All ayes. Motion carried.
Trisha O’Brien and members of the Chamber were congratulated by the Board and accepted the proclamation.
Trustee Newell read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to concur with the proclamation proclaiming October 9th through 12th, 2019 as Fire Prevention Week. Voice vote taken. All ayes. Motion carried.
Chief Fortunato accepted the proclamation.
Trustee Gaeta read the following proclamation.
Motion by Trustee Stanton, seconded by Trustee Arnet, to concur with the proclamation proclaiming October 6th through 12th, 2019 as Mental Illness Awareness Week. Voice vote taken. All ayes. Motion carried.
Dr. Saavedra accepted the proclamation.
Trustee Mills read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to concur with the proclamation proclaiming October 2019 as Breast Cancer Awareness Month. Voice vote taken. All ayes. Motion carried.
Dr. Saavedra accepted the proclamation.
Trustee Stanton read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming October 2019 as National Community Planning Month Voice vote taken. All ayes. Motion carried.
Mr. Koplin accepted the proclamation.
Trustee Arnet read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to concur with the proclamation proclaiming October 2019 as Down Syndrome Acceptance Month. Voice vote taken. All ayes. Motion carried.
Members from Gigi’s Playhouse were congratulated by the Board and accepted the proclamation.
Trustee Pilafas read the following proclamation.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to concur with the proclamation proclaiming October 2019 as Domestic Violence Awareness Month. Voice vote taken. All ayes. Motion carried.
Mayor McLeod accepted the proclamation and will have it delivered to WINGS.
Boards & Commission Appointment(s)
Motion by Trustee Mills, seconded by Trustee Gaeta, to accept the resignation, with regrets, of Jim O’Connor from the Platzkonzert Commission. Voice vote taken. All ayes. Motion carried.
Mayor McLeod reminded everyone of the following upcoming events, the Shootz and Ladderz softball game, the Historical Sites Commission Greve Cemetery Tour, the Veterans memorial flag raising. He stated that he attended a NWMC Legislative Commission meeting, a Celtic Fest meeting, he met with the new Harper College President, attended a NWMC Transportation meeting, an open house at Station 23, a museum program, a block party, the Muslim Voice for Peace event, a presentation at Holy Family with their 5th graders, a NWMC Board meeting, he had lunch with former Schaumburg Mayor Al Larsen and Mayor Craig, attended the Leyden Family Service Gala, our Celtic Fest event, the Purple Tie Ball for WINGS, Gigi Fest, Family Time with the Mayor, a WINGS leadership meeting, a pension fairness meeting and he met with Pack 297 as they toured the building this evening.
6.B. Trustee Comments
Trustee Gaeta stated that he attended a Village Green Ad Hoc meeting, the senior lunch and he thanked the commission for the event, Business After Hours, the 60th Anniversary Picnic, the Community Pride presentation, a Fire and Police Commission meeting, Celtic Fest and Gigi Fest.
Trustee Newell stated that she attended the 60th Anniversary Picnic, the Community pride presentation, the museum program, the fire station open house, a block party, she congratulated the Celtic fest Commission on their event, attended Gigi Fest and thanked Pack 297 on presenting the colors and saying the Pledge of Allegiance.
Trustee Pilafas thanked the police department for patrolling Algonquin Road, he stated that the Platzkonzert revenue out performed expenses, he congratulated the 60th Anniversary and the Celtic Fest Commissions on their events and he congratulated Mark Koplin on his 30 years of service.
Trustee Mills thanked everyone on the 60th Anniversary Commission, she congratulated the Community Pride recipients, stated that she attended the fire station open house, a block party, the Chambers first meeting regarding their Chamber of Excellence event, attended the Celtic Fest and congratulated the commission on the event, she congratulated Gigi’s on their Fest and thanked Pack 297.
Trustee Stanton stated that he attended the senior luncheon, he golfed in the Chamber golf outing, attended the 60th Anniversary Picnic, the Community Pride presentation, a block party, a meeting regarding the Partridge Hill fence, Gigi Fest and the tour with Pack 297.
Trustee Arnet stated that she attended the Community Pride presentation, the open house at station 23, the Museum presentation, a block party, the police testing, Celtic Fest, Gigi Fest and she congratulated Pack 297 on the questions that they asked and presenting the flag for the Pledge of Allegiance.
6.C. Village Manager’s Report
Mr. Norris reported that there could be an announcement from the Governor this week on Public Safety Pension Reform.
6. D. Village Clerk’s Report
The Village Clerk stated that during the month of September 149 FOIA requests were received and 33 passports were processed.
6. E. Committee Reports
General Administration & Personnel
Trustee Arnet stated that they would be meeting for information purposes only the Cable TV, Human Resources Management and Legislative Operations & Outreach Monthly Reports.
Transportation & Road Improvement
Trustee Mills stated that they would be meeting to for information purposes only the Transportation Division Monthly Report and Item in Review, request approval of a resolution opposing Wisconsin Central Ltd.’s proposed railroad track extension between Shoe Factory Road and Spaulding Road.
Planning, Building & Zoning
Trustee Stanton stated that they would be meeting to request by Shree Umiya Mataji Mandir KPS Chicago Midwest for a courtesy review for development of a residential subdivision and community wellness center on a 27 acre site located at the southeast corner of Golf and Rohrssen Roads; request by Fulcrum Bioenergy for a courtesy review for waste recycling and processing facility on a 15 acre site located on the southwest corner of Higgins and Beverly Roads; request by Mariano’s for a courtesy review for gas station in the Hoffman Village Shopping Center on the property located at 2575 West Golf Road and for information purposes only the Planning Division, the Code Enforcement Division and the Economic Development and Tourism monthly reports.
7. ADDITIONAL BUSINESS:
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 7.A.
7.A. Request Board approval of request by McShane Construction Company for approval of an engineering grading plan to fill low areas with excess clay and remove trees on Lot 2 in Huntington 90 West Subdivision.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Gaeta, seconded by Trustee Arnet, to approve Item 7.B.
7.B. Request Board authorization to enter into a five-year pouring rights agreement with Coca- Cola to provide soft drinks at the Sears Centre Arena for $10,000 per year.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
8. ADJOURNMENT:
Motion by Trustee Mills, seconded by Trustee Arnet, to adjourn the meeting into Executive Session to discuss Executive Session-Personnel-Employment (5 ILCS 120/2-(c)-(1)), Collective Bargaining (5 ILCS 120/2-(c)-(2)) & Litigation (5 ILCS 120/2-(c)-(11)). Time: 8:23 p.m.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
Motion by Trustee Arnet, seconded by Trustee Stanton, to adjourn the meeting. Time: 9:05 p.m.
Roll Call:
Aye: Pilafas, Stanton, Gaeta, Arnet, Mills, Newell
Nay:
Mayor McLeod voted aye.
Motion carried.
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