Village of Streamwood Village Board met Oct. 8.
Here is the minutes provided by the board:
CALL TO ORDER
President Roth called the Workshop to order at 7:28 p.m.
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Absent
Trustee Michael Baumer Present Trustee James Cecille Absent
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
Also present: Village Manager Sharon Caddigan; Community Development Director John Peterson and Assistant Director Jeff Harris; Finance Director Josh Peacock and Assistant Director Lori Frankenthor; Fire Chief Chris Clark, Deputy Fire Chief Marv Kramer and Battalion Chief Mike Meyer; Human Resources Coordinator Karen Gray; IT Director Victor Ambroziak; Police Chief Daryl Syre and Deputy Chiefs Josh Norum and Shawn Taylor; Public Works Director Matt Mann, Lead Foreman Brian Spaid and Engineer Alex Riegler.
PLEDGE OF ALLEGIANCE
The Village Board is meeting for a workshop with staff to discuss the 2020 Proposed Budget.
Finance Director Josh Peacock reviewed the overall finances for the Village and stated the proposed 2020 Budget is balanced, and that all fund balances are in compliance with Village policies. Staff is recommending re-appropriation of $1.5M from the General Fund surplus with $1.2M applied to debt service (paying off the existing 2005 Bond) and $300,000 to FERF to offset additional expenses with the renovations at Village Hall done during 2019.
NOTE: Trustee Carlson arrived and joined the Workshop at 7:33 p.m.
Mr. Peacock proceeded with a review of the proposed budget revenues and expenditures, noting there are no major variances in the projected revenues for 2020. Battalion Chief Mike Meyer stated the Fire Department is working on an agreement that would allow recuperation of ambulance transport fees for Medicaid patients. This is a federally-funded program currently being used by other entities.
Mr. Peacock and Village Manager Sharon Caddigan reviewed Video Gaming revenues, noting they have risen steadily. The Village currently has 17 locations with video gaming, and one is pending with the IL Gaming Board. The Board and staff generally discussed concerns for saturation and options to modify the Village Code to allow only one VG use per shopping center, and also create an additional liquor classification for those on-premises service locations offering gaming to have the supplemental license.
The Board and staff also discussed the recent legislation regarding recreational cannabis. If sales are to be allowed in the Village, staff is recommending limiting the total number of sites allowed, prohibiting on-site use, requiring distances from other cannabis-sales locations and implementing the maximum 3% tax. Ms. Caddigan stated she would also recommend allowing locations only in a C-3 or I-1 zoning district with no waiver of locational restrictions allowed for other districts. A public hearing is required and could be planned for the November Planning and Zoning Board meeting on November 19, 2019. A decision to allow or prohibit sales must be made prior to January 1, 2020.
A break was taken from 8:40 p.m. to 9:05 p.m.
Individual department budgets were presented and reviewed. Mr. Peacock noted that 81% of the Village budget is comprised of the Police, Fire and Public Works departments which provide direct services for the residents.
Changes of note include the addition of an Assistant Village Manager, one additional firefighter, and some reclassifications of existing positions in the Community Development and Police Departments. HR Coordinator Karen Gray noted fewer applications and candidates testing for Civil Service, Police and Fire openings; additional testing for Police and Fire candidates is already being planned for 2020.
Finance noted an increased cost for a required IPBC audit of insurance dependents. Assistant Finance Director Lori Frankenthor reviewed ERF and FERF noting fewer vehicles were actually replaced in 2019, and reviewed the planned replacements for 2020. FERF expenses for 2019 were significant with the renovations at Village Hall, but are within budget for the overall program.
Public Works noted a significant increase in street funding with approximately $3M in allocations (federal and state) already known for 2020. Cook County has indicated they will be doing work on Schaumburg Road and $1.5M has been allocated to do water main work prior to the road work. Water main repairs are also planned for the intersection at Bartlett Road/Irving Park Road prior to the reconstruction of that intersection by the State and County.
Ms. Caddigan and Mr. Peacock stated the water/sewer fund is in good condition and are recommending the water rates remain at the current rate for the next two years. JAWA’s bonds (40 year initial construction) will be retired in 2022 and overall costs will be restructured for the purchase costs and expenses. The Village will plan for water rate adjustments when those plans are known.
Mr. Peacock noted the Golf Fund is suffering after a bad weather season, and rates will likely increase for 2020. He also noted that Streamwood Oaks Golf Course is a regional storm water detention area that would need to be maintained whether it is being used as a golf course or not and that the revenues received help to offset that use.
Mr. Peacock noted the Village contributes 100% of the annual required contributions to the Police and Fire pension funds as determined by a qualified actuary; both of these funds are in excellent condition, even with the major stock market volatility.
Ms. Caddigan and Mr. Peacock recapped the proposed 2020 budget and its direction from the 2020 Goals and Objectives, noting a balanced budget with contingencies; keeping property taxes low; paying off the 2005 bond with reserve funds; bolstering the capital projects funds with $300,000 from reserves; continuing capital project initiatives with the replacement of Fire Station #31, updating the Public Works facility, adding community events signs and planning additional paths and bridges.
Trustee Baumer moved to adjourn. Trustee Schmidt seconded the motion. A voice vote approved the adjournment. The Board adjourned the Workshop meeting at 10:05 p.m.