Village of Northbrook Board of Trustees met Aug. 13.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status |
| Sandra Frum | Village President | Present |
| Kathryn Ciesla | Trustee | Absent |
| Bob Israel | Trustee | Present |
| Muriel Collison | Trustee | Present |
| Jason Han | Trustee | Present |
| Heather Ross | Trustee | Present |
| Johannah Hebl | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Jul 23, 2019 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Frum, Israel, Collison, Han, Ross, Hebl
ABSENT: Ciesla
4. PUBLIC COMMENT TIME
Mary Hansen, 4591 Forrest View Drive, stated that she serves as a group leader for citizens in the Northbrook area, a local Chapter of 140,000-member group worldwide. We have been working for the past ten years to put a price on carbon pollution and return that money to everybody in the country in equal shares. Ms. Hansen stated that she is not alone; she has statements from sixty-six other Northbrook residents about their climate concerns. She is asking the Board of Trustees to focus on sustainability for the whole planet. One way to help immediately is to sign on individually to the Energy Innovation Carbon Dividend Act - HR763 which is the first bipartisan climate related legislation in Congress in ten years. She is also asking the Board to make a Resolution for this Act. This Bill puts a fee on carbon polluter's.
5. MANAGER'S REPORT
Public Works Director Kelly Hamill provided an update on the flooding issues that were brought up by residents at the last meeting. Public Works has met with these property owners at their homes to discuss their flooding and have checked all storm sewer lines in these areas. They are assisting where they can to address these issues.
Trustee Hebl asked if there is a storm water plan for these areas. Mr. Hamill replied that they are not at that point yet but do continue to investigate it. They are however looking into 50/50 drainage program and always try to come up with green solutions to flooding instead of hard structures.
The next item discussed was reusable bags and banning plastic bags. Northbrook reusable bags are available to the public while supplies last; they have been handed out at various locations, i.e., the Farmer’s Market and at Village events.
Village Manager Nahrstadt stated that at the next meeting of the Committee of the Whole, the topic of affordable housing will be discussed.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Motion to approve Class A and B Warrants totaling $1,853,537.83. Second, all in favor by a roll call vote.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Frum, Israel, Collison, Han, Ross, Hebl
ABSENT: Ciesla
B. Review of Frontage Deposit List Dated July 30, 2019
Motion to approve Frontage Deposit Refunds in the amount $39,300.00. Second, all in favor by a roll call vote.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Israel, Collison, Han, Ross, Hebl
ABSENT: Ciesla
7. PRESIDENT'S REPORT
A. RESOLUTION NO. 2019-109
Resolution Recognizing Norm Jacobs for Service on the Plan Commission
President Frum asked that the EQC review the suggestion from Mary Hansen. The Board was in agreement with this.
In relation to Northbrook Days regarding the change of location for the 2019 Northbrook Festival, while the Village did not make the decision to change the venue, she is proud of how the Village responded to ensure that the festival occurred this year. Yesterday, President Frum communicated with Matt Settler, President of the Civic Foundation and Chair of Northbrook Days, he said that while he did not have totals for revenues and expenses, he wanted to emphasize to the Board and the community that they had a successful festival with lots of support from the community. He appreciated the staff assistance by both the Village and the Parks District. The Village Manager and President Frum will be meeting with the Parks District next week to discuss how the festival can return to downtown Northbrook in the future. She will keep the Board and community informed.
August 27, 2019 will be the next meeting of the Committee of the Whole to discuss affordable housing and bonds.
September 10th we will be looking at some of the Chapters in the Municipal Code, as well as follow up on the Building Code.
September 24th we will have the downtown study.
Someday in the future, we will have the Communications Study and the quarterly financial review.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Jason Han, Trustee
AYES: Frum, Israel, Collison, Han, Ross, Hebl
ABSENT: Ciesla
8. CONSENT AGENDA
RESULT: ADOPTED [5 TO 0]
MOVER: Jason Han, Trustee
SECONDER: Bob Israel, Trustee
AYES: Israel, Collison, Han, Ross, Hebl
ABSENT: Ciesla
RECUSED: Frum
A. RESOLUTION NO. 2019-110
A Resolution Authorizing an Agreement for Engineering Services for Water Main Improvements on Dundee Road at the Metra Railroad and the West Fork of the North Branch of the Chicago River with Baxter & Woodman Inc. of Crystal Lake, Illinois
B. RESOLUTION NO. 2019-111
A Resolution Approving the Purchase of Desktop and Laptop Computers from ITSavvy for Fiscal Year 2019-2020
C. RESOLUTION NO. 2019-112
A Resolution Approving the Purchase of New Laptops from CDS Office Technologies Inc. for the Fire and Public Works Departments
D. RESOLUTION NO. 2019-113
A Resolution Approving the Renewal of a Telecommunications Contract with CallOne
E. RESOLUTION NO. 2019-114
A Resolution Authorizing the Purchase of Turnout Gear for the Fire Department from W.S. Darley and Company
F. ORDINANCE NO. 2019-51
An Ordinance Granting a Special Permit to Allow Personal Wireless Services Antenna Located on a Tower-Style Structure in Excess of District Height Limitations and a Variation to Reduce Required Distancing Between the Tower and Existing Nearby Structure (AT&T – 180 Anets Drive) (Plan Commission Docket No. PCD-19-08)
G. ORDINANCE NO. 2019-52
An Ordinance Granting a Level III Design Review Permit for an All-Season Shelter at 1225 Cedar Lane (Tower Rink Athletic Field)
H. ORDINANCE NO. 2019-53
An Ordinance Granting a Special Permit Authorizing A Wall Sign in Excess of the District Height Limit of 20 Feet And in Excess of the District Sign Area Limitations of 100 Square Feet in the O-3 General Office District (633 Skokie Boulevard – First Bank of Highland Park) (Docket No. PCD-19-09)
I. RESOLUTION NO. 2019-115
A Resolution Approving a Three-Year Collective Bargaining Agreement with the Combined Counties Police Association
COMMITTEE REPORTS
9. FINANCE
10. PUBLIC WORKS
11. PLANNING/ZONING
A. Public Hearing for Docket No. BOT-19-03: 255 Anthony Trail Request to Amend Special Permit for Wilson Lawn & Landscaping
President Frum opened the Public Hearing.
Michaela Kohlstedt reported the subject property is located at 255 Anthony Trail. In 2018, the Village approved an Ordinance for a Special Permit for storage of outdoor materials for the landscape company, along with approval of a site plan specific to the development that was proposed in 2018. The applicant returned in February 2019 for a Preliminary Review with the Board of Trustees, at which time they asked to amend that previously approved site plan. The applicant eliminated the detention basin on the west side of the subject property on Anthony Trail, and instead of putting a parking lot on the west side of the building, the applicant has now created a circular drive by adding another driveway entrance on the north side of the subject property with several additional parking spaces. They are proposing to install a privacy fence and relocation of the materials storage bins at the eastern property line, adjacent to an existing structure on the property. The applicant is proposing to landscape the property. They are planning to retain the existing ground sign but re-facing and landscaping it. The detention has been reviewed by the Village Engineer.
President Frum asked if anyone in the audience wished to speak on this matter.
Trustee Israel Motioned, second by Trustee Collison to close the public hearing. On voice vote, all in favor.
Trustee Collison likes this plan better than the previous plan.
Trustee Israel has no problems with this.
Trustee Han has no objection.
Trustee Hebl has no objections.
ORDINANCE NO. 2019-54
An Ordinance Amending and Restating Village of Northbrook Ordinance No. 2018-27, Regarding a Landscape and Horticultural Services Facility with Outdoor Storage (255 Anthony Trail) (Plan Commission Docket No. BOT-19-03)
RESULT: ADOPTED [5 TO 0]
MOVER: Muriel Collison, Trustee
SECONDER: Jason Han, Trustee
AYES: Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
ABSENT: Ciesla
C. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review of a Request for a 7-11 Gas Station at 1975 Shermer Road
Michaela Kohlstedt reported that the subject property is currently zoned C2 - Neighborhood Commercial, which consists of a Marathon Gas Station. The applicant is proposing to demolish the existing gas station and other structures on the subject property and construct a new 7-11 gas station that will have enough pumps to service six cars, ten parking stalls as well as a 3,000 square foot convenience store. There would be no car wash affiliated with this proposed plan and no automotive repair. This would strictly be a gas station with retail shop. The subject property would require twelve parking spaces. The applicant would require a parking variation to reduce the required number from twelve to ten, as well as a variation to reduce the required number of loading spaces from one to zero.
Trustee Collison has issues with the parking and would like the Plan Commission to investigate the loading and unloading. She mentioned the issues associated with delivery vehicles for the current 7-11 on Shermer Road.
Trustee Israel has no objection with this.
Trustee Han has concerns with the light spillage and hopefully the Plan Commission will make sure that the light won't be a nuisance for the neighbors.
Trustee Hebl has no objection but does echo what other Trustees have said about parking and lighting.
President Frum has concerns about whether the site is adequate for what they want to put on it.
12. COMMUNITY
13. LEGISLATION AND COMMUNICATION
14. PUBLIC SAFETY
Chief Adkins updated the Board on the Crossing Guard program. It has been decided that it would be in the best interest of the Crossing Guards, Students and Community to keep the Crossing Guards under the Police Department and not privatize the program. The Crossing Guards have been encouraged to help with recruiting of new Guards.
The Police Department received one of 25 Grants through ComEd Powering Safe Communities Program, which address critical safety needs in the community. We will be using the Grant to offset the cost to purchase a new solar powered digital messaging and speed notification signage display trailer, which is going to replace the speed monitoring trailer we have deployed since 2001.
15. REMARKS FOR THE GOOD OF THE ORDER
Trustee Han stated that last Tuesday, he and Trustee Ross attended a Metropolitan Mayor's Caucus presentation of the Greenest Region Compact.
16. CLOSED SESSION
Trustee Collison moved, seconded by Trustee Han to go into Closed Session under section 2(c)11 for pending litigation and section 2 (c) 6 for land disposition. On voice vote, all were in favor.
17. ADJOURN
Trustee Collison moved, seconded by Trustee Hebl to adjourn at 8:58 p.m. On voice vote, all were in favor.
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