Village of Kenilworth Board of Trustees met April 15.
Here is the minutes provided by the board:
CALL TO ORDER
Village President Ann Potter called to order the regular meeting of the Board of Trustees of the Village of Kenilworth in the Kenilworth Village Hall, Kenilworth, Illinois at 7:32 p.m.
ROLL CALL
President Potter requested that Village Clerk Tim Ransford call the roll:
Trustees:
Trustee Scott Lien Present
Trustee Pete Shadek Present
Trustee Alison Winslow Present
Trustee Cecily Kaz Present
Trustee Jeff Bedwell Present
Trustee James McClamroch, Jr. Present
President Ann Potter Present
A quorum was present.
Others Recorded as in Attendance:
Village Officials and Staff:
Patrick Garvey Village Treasurer
Tim Ransford Village Clerk
Patrick Brennan Village Manager
David Miller Police Chief
Hart Passman Village Attorney
Chris Strom Management Analyst
Others, signing in:
Fouad Egbania Wilmette Beacon
John Hart Essex Road
APPROVAL OF THE MINUTES
Clerk Ransford indicated that the minutes were not yet prepared. President Potter stated that the minutes would be considered at the next regular meeting of the Village Board.
AGENDA ITEM III: Village President’s Report:
President Potter offered her congratulations to the reelected and newly elected trustees
– Trustee Shadek, Trustee Winslow, and Trustee-elect Ransford. President Potter offered an update regarding the process for consideration of a tax increment financing district (TIF). She stated that the Joint Review Board was slated to meet on April 17th and that the body is charged with forwarding a recommendation to the Village Board. She also reminded those present about the upcoming Public Hearing for the TIF district on May 20th, during the meeting of the Village Board.
AGENDA ITEM IV: Approval of the Warrants
President Potter asked the Chairman of the Finance Committee, Trustee Shadek to present the warrants.
Trustee Shadek, reported he had reviewed all bills as presented in the monthly packet.
Trustee Shadek stated that all of the requested payments and those listed for ratification were in order and that he recommended the Board authorize the warrant list.
Trustee Shadek offered a motion and Trustee McClamroch seconded the motion to approve the Class A warrants in the amount of $531,341,71 and Class B warrants in the amount of $179,920.30, as presented.
A roll call vote was taken as follows:
For: Lien, Shadek, Winslow, Kaz, Bedwell, McClamroch 31
Opposed: None
The roll call tally was six votes in favor and none opposed. President Potter declared the motion passed.
AGENDA ITEM V: Regular Scheduled Business
Items for Omnibus Vote
President Potter stated that Items 1-5 were presented for omnibus vote and read the title of each item aloud. The items for consideration by omnibus vote were:
1. Adoption of a Resolution Pledging Matching Funds in the Amount of $37,894 for the 2019 Cook County DOTH Invest in Cook Green Bay Trail Bike Path Project
2. Adoption of a Resolution Waiving the Competitive Bidding Requirement and Authorizing Execution of a Contract with Advanced Rehabilitation Technology, LLC of Bryan, Ohio in the Amount of $22,890 for the 2019 Manhole Rehabilitation Project
3. Adoption of an Ordinance Amending Title XI of the Village Code Regarding Screening on Vacant Ground Floor Storefronts
4. Adoption of an Resolution Awarding the 2019 Sewer Lining Project to Visu-Sewer of Bridgeview, Illinois in the Amount Not to Exceed $130,000
5. Adoption of the Following Items Concerning the Sterling Road Water Main Replacement Project:
a) A Resolution Authorizing the Execution of an Easement Agreement at the Property Commonly Known as 366 Sterling Road;
b) Authorization to Execute a Change Order in the Estimated Amount of $47,230 for the Sterling Road to Kenilworth Terrace Water Main Loop;
c) A Resolution Authorizing the Execution of an Easement Agreement at the Property Commonly Known as 644 Green Bay Road; and
d) Authorization to Execute a Change Order in the Estimated Amount of $65,800 for the Green Bay Road to Exmoor Road Water Main Loop
President Potter inquired if any of the Trustees desired to pull any of the items from the omnibus list to be considered individually. A request was made by Manager Brennan to pull Item #3. With no other requests made, President Potter opened the floor to a motion on the remaining omnibus items. Trustee Lien offered a motion to approve Items 1, 2, 4, and 5 as presented. Trustee Winslow offered a second to the motion.
A roll call vote was taken as follows:
For: Lien, Shadek, Winslow, Kaz, Bedwell, McClamroch
Against: None
The roll call tally was six votes in favor and none opposed. President Potter declared the motion passed.
Next, President Potter opened the floor to discussion on Item #3. Manager Brennan stated that he had received a number of questions about the proposed vacant storefront ordinance and recommendations how to improve the ordinance. He presented the trustees with an updated ordinance that changed the definition of Window Screening in Exhibit A to require that the heavy duty paper be brown, and further define the content of Window Screening to reflect that graphic elements “may” be used subject to the written approval of the Building Commissioner. Upon conclusion of the discussion, President Potter opened the floor to a motion.
Trustee Shadek offered a motion to approve the ordinance as amended and handed out by Manager Brennan. Trustee Kaz offered a second to the motion.
A roll call vote was taken as follows:
For: Lien, Shadek, Winslow, Kaz, Bedwell, McClamroch
Against: None
The roll call tally was six votes in favor and none opposed. President Potter declared the motion passed.
Items for Individual Vote
President Potter asked Director Criezis to present the next item for individual consideration.
Agenda Item #6 – Adoption of an Ordinance Amending Chapter 150 of the Village
Code Regarding Building Regulations and the International Model Codes
Director Criezis addressed the Village Board of Trustees. She stated that the Board was being asked to consider adopting an ordinance that would amend the Building
Regulations in the Village Code to adopt by reference the International Model Codes.
She stated that the prior versions had been in place for 10 years and that it was best practice to update the local codes every two model code updates.
She stated that she had been working with the village of Winnetka and SAFEbuilt to review the model codes, ascertain what changes were made from the previous versions, and consider local amendments to the Village Code where appropriate. Director Criezis said that one of the shared goals was for the Kenilworth and Winnetka building
29 regulations to be as similar as possible for both inspection purposes, and the safety of fire suppression personnel.
The Trustees inquired about the proposed changes, any controversial updates, and the impact of local amendments. Director Criezis stated that both communities recommended local amendments to lessen the impact of requiring fire sprinkling systems in residences when alternate fire-stopping construction methods were utilized.
She stated that the other two amendments of note were the inclusion of requirements for food trucks and fireworks, neither of which were addressed in the model codes.
After a discussion on the recommendation, President Potter opened the floor to a motion on the item. Trustee Bedwell thanked Director Criezis for her hard work on the updates and offered a motion to adopt the ordinance as presented. The Village President and Trustees echoed the appreciation. Trustee Winslow offered a second to the motion.
A roll call vote was taken as follows:
For: Lien, Shadek, Winslow, Kaz, Bedwell, McClamroch
Against: None
The roll call tally was six votes in favor and none opposed. President Potter declared the5 motion passed.
AGENDA ITEM VII. COMMITTEE REPORTS
Building, Planning, and Zoning9 Trustee Winslow stated that with the planned retirement of Director Criezis, the decision was made to delay consideration of changes to the tree ordinance. She had nothing further to report.
Finance14 Trustee Shadek stated that he had no updates to offer at this time.
Public Safety17
Chairman McClamroch reported that the next meeting of the Committee would be onMay 15th to discuss requested changes in parking regulations and beach safety.
Public Works
Update Regarding KW2023 Project for Raleigh, Leicester, Warwick Trustee Lien statedthat the Public Works Committee met on April 1st to continue the discussion of options regarding the green infrastructure elements for Phase II of the Green Streets project. He said that Terra Engineering had returned to the Committee to present their findings related to the cost/benefit analysis, long-term functionality and efficiency of several green infrastructure approaches for Phase II. He said that a good overview of the discussion had been given at the Committee of the Whole meeting on April 8th and that Terra Engineering was recommending Porous Pavers as the preferred approach for transporting storm water under the roadway. The Board was cautious of the recommendation due to resident opposition in Phase I, but that the experience of Phase I had the Committee again looking at porous pavers as the best long-term option. He said that Terra Engineering was asked to conduct additional research and report back to the Committee.
AGENDA ITEM VIII. REPORT FROM STAFF
Police Chief
Chief Miller said that he was happy to address any questions, but did not have any updates to report.
Village Manager Manager Brennan added to Trustee Lien’s comments and inquired if the Board felt that porous pavers were a non-starter. He did not want Terra Engineering to start down a path that the Board would ultimately not consider. He said that several options had been considered including: porous asphalt, porous pavers, and a hybrid option that would utilize traditional asphalt and increased street-level inlets. The Trustees discussed the options and prior experiences.
The Board expressed a consensus that further research should be conducted before the Board approaches the residents and2 public with the findings and recommendation of the engineers.
Brennan stated that the design drawings for Phase II had progressed far enough to provide the drawings to the utilities with requests to relocate those utilities in conflict with the Phase II work planned for 2020.
Manager Brennan also updated the Village Board on the status of the Sterling Road Water Main Project. He said that Kennedy Construction Contractors was slightly ahead of schedule and currently under the budgeted amount. He complimented their care for the jobsite and stated that several residents had called the Village to compliment the cleanliness of the crews.
Brennan reported that the work to relocate Sterling Road at Roger was anticipated to15 start the following week if the weather is favorable. He said that resident notices had16 been distributed.
AGENDA ITEM IX. BUSINESS FROM THE PUBLIC
Mr. John Hart addressed the Village Board. He stated that he was present to address any questions that the Board may have regarding the Village House project, and invitethose present to attend the fundraiser planned for May 4th
Mr. Hart also reminded the group that this year marks the 100th Anniversary of Boy Scouts in Kenilworth. He said that a celebration is planned for the weekend of the annual Memorial Day parade and that over 250 past scouts have confirmed attendance from lands far away.
Mr. Hart complimented the work of Quinn McClamroch on his project to improve Memorial Park by Village Hall. He stated that Master Quinn’s efforts would be on display to those at the event.
ADJOURN With no further business, Trustee Lien offered a motion to adjourn the meeting and Trustee Bedwell seconded to adjourn the meeting. The meeting was concluded by voice36 vote at 8:20 p.m.
https://www.vokil.org/DocumentCenter/View/2614/041519-Village-Board-Meeting-Minutes
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