Village of Streamwood President and Board of Trustees met Feb. 21.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:07 pm.
ROLL CALL:
Trustee William Harper Present; Trustee Mary Thon Present
Trustee Larry Schmidt Present; Trustee William Carlson Present
Trustee Michael Baumer Present; Trustee James Cecille Absent
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-19-001 Commission Appointments / Re-Appointments
President Roth requested concurrence for the reappointment of Dora Kuzelka as a member of the Community and Economic Development Commission for a two year term expiring February 2021. Trustee Thon moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence for the reappointment of Desislava “Desi” Karafizieva as a member of the Community and Economic Development Commission for a two year term expiring February 2021. Trustee Harper moved for approval. Trustee Carlson seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence for the reappointment of Patricia Hogan as a member of the Community Relations Commission for a two year term expiring February 2021. Trustee Baumer moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence for the reappointment of Ton Kuttenberg as a member of the Community Relations Commission for a two year term expiring February 2021. Trustee Carlson moved for approval. Trustee Baumer seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence for the reappointment of Kevin Soss as a member of the Police Pension Board for a two year term expiring February 2021. Trustee Harper moved for approval. Trustee Thon seconded the motion. A voice vote approved the reappointment.
P-19-002 Fire Department Promotion
Joseph Markowski, Fire Lieutenant
RECESS:
Trustee Baumer moved for a short recess for refreshments and photos. Trustee Carlson seconded the motion. A voice vote approved the Recess. The Village Board recessed their meeting at 7:16 p.m.
RECONVENE MEETING:
The Village Board reconvened at 7:52 p.m.
ROLL CALL:
Trustee William Harper Present; Trustee Mary Thon Present
Trustee Larry Schmidt Present; Trustee William Carlson Present
Trustee Michael Baumer Present; Trustee James Cecille Absent
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan noted the Governor’s Budget proposal, and the move toward pension fund consolidation and that the LGDF remains at 95% for municipalities.
Ms. Caddigan stated the Streamwood Career Exploration Program has been cited as a “one of a kind” program and she and President Roth will be working with other schools to encourage and guide them toward similar offerings.
APPROVAL OF AGENDA:
Request the Board approve the February 21, 2019 Agenda as presented. Trustee Harper moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of February 7, 2019 as presented. Trustee Baumer moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the Minutes as presented.
LEGISLATIVE – Trustee Thon/Trustee Cecille
A-19-020 Resolution–ArchitecturalServicesAgreement/ReplacementofFireStation#31and Public Works Addition and Renovation Project
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN ARCHITECTURAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF STREAMWOOD AND FGM ARCHITECTS, INC. TO PROVIDE PROFESSIONAL ARCHITECTURAL SERVICES TO THE VILLAGE FOR THE NEW FIRE STATION HEADQUARTERS AND PUBLIC WORKS ADDITION AND RENOVATION PROJECT.” This Resolution approves the execution of an Architectural Services Agreement between the Village of Streamwood and FGM Architects Inc. to provide professional architectural services for the replacement of Fire Station #31 and Public Works Addition and Renovation Project.
Trustee Thon presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Village Manager Sharon Caddigan stated the space needs study in 2017 recommended replacement of Fire Station #31 and expansion/remodeling of the Public Works Facility. The Board discussed this during their goals and objectives workshops last year and moved ahead with necessary plans. A Request for Proposal for architectural services was prepared in late 2018 and after thorough review, staff is recommending FGM Architects Inc. as the design firm for these projects. FGM has worked with the Village in the past designing Fire Station #32; Architect Ray Lee was also the lead architect for the Police Department. Mr. Lee and Architect Andrew Jasek were present for questions.
Trustee Harper asked about the replacement fire station. Mr. Lee confirmed the current building would be demolished and the new station built on the existing site. ROLL CALL:
Trustee Harper Aye; Trustee Thon Aye
Trustee Schmidt Aye; Trustee Carlson Aye
Trustee Baumer Aye; Trustee Cecille Absent
Motion carried. RESOLUTION 2019-8
A-19-021 Resolution–IrvingParkRoadImprovementProject–IntergovernmentalAgreement
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING A REVISED INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS AND THE VILLAGE OF STREAMWOOD APPROPRIATING FUNDS FOR THE IRVING PARK ROAD IMPROVEMENT PROJECT IN STREAMWOOD, ILLINOIS.” This Resolution amends Resolution 2019-2, and revises an intergovernmental agreement to complete and fund roadwork on Irving Park Road. Funds for this project were included in the 2019 Street Improvement Budget.
Trustee Thon presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Public Works Director Matt Mann stated this amends the prior resolution. IDOT added two addendums and the division of costs was revised. Additional funds are available from the State which results in less cost for the Village. The two addendums include the Grant Accountability Transparency Act (GATA) which requires reporting of expenditures, and an addendum specifying maintenance responsibilities along the route. The total cost of the project is estimated at $7,567,317; federal and state funding is estimated at $6,944,117. The Village’s portion is $623,200 which covers 100% of the water main, 20% of the ITEP items and our share of engineering for Village items. The Village will also pay the Phase 3 engineering fees of approximately $646,998 which will be reimbursed by the state per the Intergovernmental Agreement. ROLL CALL:
Trustee Thon Aye; Trustee Schmidt Aye
Trustee Carlson Aye; Trustee Baumer Aye
Trustee Cecille Absent; Trustee Harper Aye
Motion carried. RESOLUTION 2019-9
COMMUNITY DEVELOPMENT – Trustee Harper/Trustee Carlson
A-19-013 Ordinance–Approval of Special Use for Sale of Alcoholic Beverages in a Restaurant/ 104 N. Barrington Road / Elsa’s
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT WITH THE SERVICE OF ALCOHOLIC BEVERAGES IN A C-2 COMMERCIAL DISTRICT, 104 N. BARRINGTON ROAD.” This Ordinance approves a Special Use Permit to allow the service of alcoholic beverages at a proposed restaurant, 104 N. Barrington Road.
Trustee Harper presented the Ordinance for second reading and moved for approval. Trustee Carlson seconded the motion. ROLL CALL:
Trustee Schmidt Aye; Trustee Carlson Aye
Trustee Baumer Aye; Trustee Cecille Absent
Trustee Harper Aye ;Trustee Thon Aye
Motion carried. ORDINANCE 2019-8
A-19-014 Ordinance–Approval of Special Use for Sale of Packaged Alcoholic Beverages/1004 E. Irving Park Road / 4-T Liquors
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO PERMIT THE SALE OF PACKAGED ALCOHOLIC LIQUOR AT RETAIL IN A C-2 COMMERCIAL SHOPPING DISTRICT 1004 E. IRVING PARK ROAD.” This Ordinance approves a Special Use Permit to allow the sale of packaged alcoholic beverages in a retail store in a C-2 Commercial Shopping District at 1004 E. Irving Park Road.
Trustee Harper presented the Ordinance for second reading and moved for approval. Trustee Baumer seconded the motion. ROLL CALL:
Trustee Carlson Aye; Trustee Baumer Aye
Trustee Cecille Absent; Trustee Harper Aye
Trustee Thon Aye; Trustee Schmidt Aye
Motion carried. ORDINANCE 2019-9
COMMUNITY AFFAIRS - Trustee Cecille/Trustee Thon
A-19-022 Resolution–Professional Services Agreement/Public Safety Video Surveillance and Access Control System
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING
AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN PROFESSIONAL SERVICES AGREEMENT WITH GRIFFON SYSTEMS, INC. FOR THE INSTALLATION, UPGRADE AND SERVICING OF A VILLAGE- WIDE PUBLIC SAFETY VIDEO SURVEILLANCE AND ACCESS CONTROL SYSTEM.” This Resolution approves the execution of a Professional Services Agreement between the Village of Streamwood and Griffon Systems Inc. for the installation, upgrade and service of a Village-Wide public safety video surveillance and access control system including materials at a cost not to exceed $337,420.00.
Trustee Thon presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Police Chief Daryl Syre stated the existing security is 12 years old and the analog technology is outdated. New legislation now requires specific video surveillance for prisoner interviews. This is also a good opportunity to partner with all Village facilities to provide video coverage and consistent access controls. An RFP was developed to provide video and card access control systems for all facilities. Six proposals were received with Griffon being the low qualified bid. Griffon has also worked with other area police departments for this type of equipment and installation. Police personnel will monitor video surveillance and IT Director Victor Ambroziak will also have monitoring capabilities. Fire and Police will monitor their own surveillance. The Police Department lobby and two dedicated parking stalls in front of the Police building will have video surveillance specifically for “safe internet sales zones” allowing residents wishing a monitored area for internet sale/purchase with unknown persons.
This project is being funded from seized asset funds and FERF, and includes training, and 8 years of technical and material support. Mr. Ambroziak stated these are network- based cameras and allows for future or needed replacement of the camera equipment.
Trustee Harper asked if the equipment is proprietary or “common?” Mr. Ambroziak stated Griffon provides Avigilon Systems (acquired by Motorola in 2018), manufactured in North America, and fully compatible with other name brand equipment. The system is expandable and will easily accommodate additional equipment as needed, including the planned new fire station. Trustee Schmidt asked how a system could be planned for a building not yet constructed. Fire Chief Chris Clark stated they included a base system in the contract and will add components as needed after construction. Trustee Schmidt confirmed that the architects will coordinate the incorporation of these systems as they design and construct the new building. Mr. Ray Lee from FGM Architects, in the audience, stated they were aware of the plans and will work with the vendor as needed. ROLL CALL:
Trustee Baumer Aye; Trustee Cecille Absent
Trustee Harper Aye; Trustee Thon Aye
Trustee Schmidt Aye; Trustee Carlson Aye
Motion carried. RESOLUTION 2019-10
PUBLIC SAFETY - Trustee Carlson/Trustee Harper
A-19-023 Motion–VehiclePurchases
Request the Board approve the purchase of five 2020 Ford Utility Interceptor Police Vehicles from Currie Motors of Frankfort, Illinois for a cost not to exceed $164,365.00.
Four of the Ford Utility Interceptors will replace 2016 Chevy Impalas and one will replace a 2013 Chevy Impala. Funds to replace these vehicles are included in the 2019 Equipment Replacement Fund (ERF).
Trustee Carlson presented the Motion and moved for approval. Trustee Baumer seconded the motion. Police Chief Daryl Syre stated these are planned replacements for front line police vehicles. Trustee Carlson asked why the switch to Ford vehicles. Chief Syte stated Chevrolet is no longer producing the police interceptor vehicle and the Dodge interceptor vehicle does not fit our needs. ROLL CALL:
Trustee Harper Aye; Trustee Thon Aye
Trustee Schmidt Aye; Trustee Carlson Aye
Trustee Baumer Aye; Trustee Cecille Absent
Motion carried.
PUBLIC WORKS - Trustee Schmidt/Trustee Baumer
A-19-024 Resolution – Authorization for the Appropriation of Motor Fuel Tax Funds for the 2019 Road Program
Request the Board approve a Resolution entitled “RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE.” This Resolution authorizes the appropriation of $1,100,000.00 of Motor Fuel Tax funds for various 2019 road maintenance items. Prior to spending the funds, bids will be opened for maintenance including asphalt supply and the resurfacing program.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Public Works Director Matt Mann stated this is the Village’s annual appropriate for Motor Fuel Tax (MFT) funds for street maintenance. Individual bids for asphalt supply and resurfacing projects will be brought to the Board for approval. ROLL CALL:
Trustee Thon Aye; Trustee Schmidt Aye
Trustee Carlson Aye; Trustee Baumer Aye
Trustee Cecille Absent; Trustee Harper Aye
Motion carried. RESOLUTION 2019-11
A-19-025 Motion – Cab and Chassis Purchase
Trustee Schmidt Aye Trustee Baumer Aye Trustee Harper Aye
RESOLUTION 2019-11
Request the Board approve a Motion authorizing the purchase of one Ford E-450 Cab and Chassis from Willowbrook Ford of Willowbrook, IL at a cost not to exceed $28,596.68.
This Motion approves the purchase of one Ford E-450 Cab and Chassis at a cost of $28,596.68. This vehicle replaces a 2003 Ford E-450. Willowbrook Ford of Willowbrook, IL was the low bidder. Funds to purchase this vehicle are included in the 2019 Equipment Replacement Fund.
Trustee Schmidt presented the Motion and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this will replace the vehicle used for water main breaks. This is just the cab and chassis; the bid for the build-out of the truck will come at a future date. Two bids were received for this truck with Willowbrook Ford being the low bid. This truck is not available on the state bid list. ROLL CALL:
Trustee Schmidt Aye; Trustee Carlson Aye
Trustee Baumer Aye; Trustee Cecille Absent
Trustee Harper Aye; Trustee Thon Aye
Motion carried
A-19-026 Resolution–2019WaterMain/SewerRepairProjects
Request the Board approve a Resolution entitled “A RESOLUTION ACCEPTING AND APPROVING THE LOW BID AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH GERARDI SEWER & WATER CO. FOR WATER MAIN REPLACEMENT AND SEWER REPAIRS.” This Resolution authorizes a unit price contract for various water main and sewer repair projects for a cost estimated at $691,523.00.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this is for water main and sewer replacement work, with new water main being installed on Valley Lane and storm sewer on South Victoria Lane. A few sanitary sewer repairs are also included in conjunction with the road program. Seven bids were received with Gerardi Co. being the low qualified bid. They have worked on similar projects in Streamwood in the past and their work is acceptable. ROLL CALL:
Trustee Carlson Aye; Trustee Baumer Aye
Trustee Cecille Absent; Trustee Harper Aye
Trustee Thon Aye; Trustee Schmidt Aye
Motion carried. RESOLUTION 2019-12
FINANCE - Trustee Baumer/Trustee Schmidt
A-19-027 Motion–ApprovalofSemi-MonthlyExpenditures
Request the Board approve the semi-monthly expenditures in the amount of $1,072,444.02 which represents the total of the schedule of bills dated February 21, 2019.
General Fund $ 492,041.97
Capital Replacement Fund 3,305.42
Street Improvement Fund 37,178.01
Equipment Replacement Fund 270.62
Facilities Replacement Fund 11,980.00
Water and Sewer Fund 515,045.23
Golf Fund 11,227.77
Firefighters Pension Fund 1,395.00
Total $ 1,072,444.02
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Thon seconded the motion. ROLL CALL:
Trustee Baumer Aye; Trustee Cecille Absent
Trustee Harper Aye; Trustee Thon Aye
Trustee Schmidt Aye; Trustee Carlson Aye
Motion carried.
PUBLIC COMMENTS: ADJOURNMENT:
Trustee Baumer moved to adjourn. Trustee Carlson seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 8:27 p.m.
http://www.streamwood.org/getattachment/22ee0249-c880-4863-ada9-93d87a2b4fbc/022119.aspx