Village of Northbrook Board of Trustees met Feb. 12.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status |
| Sandra Frum | Village President | Present |
| James Karagianis | Trustee | Absent |
| A.C. Buehler | Trustee | Present |
| Kathryn Ciesla | Trustee | Present |
| Bob Israel | Trustee | Present |
| Muriel Collison | Trustee | Present |
| Jason Han | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Jan 8, 2019 7:30 PM
RESULT: ACCEPTED [4 TO 0]
MOVER: Bob Israel, Trustee
SECONDER: A.C. Buehler, Trustee
AYES: Buehler, Ciesla, Israel, Collison
ABSTAIN: Frum, Han
ABSENT: Karagianis
4. POLICE RECOGNITIONS
In June of 2018 the High Intensity Drug Trafficking Task Force (HIDTA Team) was contacted by Morton Grove Police Department to assist in a narcotics investigation, because Morton Grove believed additional resources would be instrumental in successfully completing the investigation. The subject of the investigation had an extensive criminal history including homicide, battery and narcotics. The suspect was also known as a member of a well-known Chicago street gang. Intelligence indicated that the suspect sold drugs out of his Glenview residence to people across the north shore area. A group of investigators from the Morton Grove Police Department, Northbrook, Niles Police Department and the Cook County's Sheriff Police assisted HIDA with surveillance of the suspect. Surveillance was difficult because the suspect used counter surveillance techniques to try to avoid being followed. As the surveillance continued, it was discovered that the suspect was distributing heroin and cocaine and his area of distribution was within Glenview, Northbrook, Wheeling, Des Plaines, Morton Grove and the unincorporated Maine Township. On August 30th, based on the information gathered during the investigation, a search warrant was issued along with an arrest warrant. On August 31st, an operation was deployed that resulted in the arrest of the subject, while delivering heroin to a subject in Wheeling. Subsequent search warrants of the suspect’s residence revealed 22 grams of heroin which was mixed with Fentanyl, 160 amphetamine pills, 72 Adderall pills, 17 grams of cannabis and cash. His arrest did include l, which is a highly dangerous substance that is one hundred times more potent than Morphine, and responsible for approximately 30,000 deaths in the United States in 2017. The suspect was charged with several felonies and is currently being held without bond at the Cook County jail. The arrest brings to light the importance of these types of joint investigations. Our participation and regional enforcement efforts are key to addressing local issues, as is highlighted by this investigation.
Chief Adkins recognized the commitment and dedication of Northbrook's Police Officers in their protection of the residents of Northbrook. A plaque was presented to Deputy Chief Mike Anton of the Cook County Sheriff’s Police, who oversees the HIDTA operations. Chief Adkins also presented plaques to Officer Mike Almond from the Niles Police Department, Benjamin Martinez from Maywood, Officer Christopher Koch from Niles, Sergeant Andy Devries with Cook County Sheriff's Department, Officer Michael Schoop from Rolling Meadows, Officer Salvatore Amara with Cook County Sheriff's Department, Officer Anthony Baborchi from Palatine, Officer Thomas Barkey from Morton Grove, Officer Christopher Zero from Niles, Officers Jon Garcia, Michael Tadley, Brendan Kane, James Friel, Roger Scott, Dave Humphries and Sergeant Stan Ferguson, all from Northbrook.
The Board thanked them all for their dedication and protection.
5. HEAR FROM AUDIENCE
6. MANAGER'S REPORT
As of 11:00 p.m. tonight, rotating PW crews will have been engaged with snow and ice control operations for twenty-four hours straight.
Village Manager Nahrstadt thanked the Department of Public Works, the Northbrook Police Department and Fire Department for their excellent work. President Frum also expressed her appreciation.
7. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Ciesla moved for the approval of Warrants from January 1, 2019 through January 15, 2019 in the amount of $1,334,237.29 together with the Warrants from January 16, 2019 through January 31, 2019 totaling $2,236,815.39.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: A.C. Buehler, Trustee
AYES: Frum, Buehler, Ciesla, Israel, Collison, Han
ABSENT: Karagianis
B. Review of Frontage Deposit List Dated January 14, 2019
Trustee Ciesla moved for the approval of Frontage Deposit Refunds dated January 30, 2019 totaling $9,965 and the Frontage Deposit Refunds for January 14, 2019 for $7,500.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Buehler, Ciesla, Israel, Collison, Han
ABSENT: Karagianis
C. Review and Approval of Payments to be Made
Trustee Ciesala Moved to approve
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: A.C. Buehler, Trustee
AYES: Frum, Buehler, Ciesla, Israel, Collison, Han
ABSENT: Karagianis
D. Review of Frontage Deposit List Dated January 30, 2019
Trustee Ciesala Moved to approve
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Buehler, Ciesla, Israel, Collison, Han
ABSENT: Karagianis
8. PRESIDENT'S REPORT
A. Commission Appointments
Michele Gershkovich and Bonnie Siegel were appointed to the Arts Commission.
The Synchronized Skating Junior Team called Teams Elite, is representing the USA in the Spring Cup in Milan. The team left on Sunday and the competition is next Sunday. Six of the girls in the group are from Northbrook. It will be on YouTube from 7:30 a.m. to 9:30 a.m.
President Frum also noted the minimum wage is working its way through Springfield. It has been approved by the Senate and is expected to be approved by the House. It will get us to $15.00 per hour by 2025.
The legalization of cannabis in Illinois will bring issues to Northbrook related to taxing, zoning control and the inability to tell if someone is under the influence.
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Frum, Buehler, Ciesla, Israel, Collison, Han
ABSENT: Karagianis
9. CONSENT AGENDA
RESULT: ADOPTED [5 TO 0]
MOVER: Muriel Collison, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison, Han
ABSTAIN: Frum
ABSENT: Karagianis
A. RESOLUTION NO. 2019-4
A Resolution Approving an Agreement with Kordick Electric Company of Northbrook, Illinois for Electrician Services
B. RESOLUTION NO. 2019-5
A Resolution Authorizing an Agreement for Sanitary Sewer Manhole Rehabilitation with National Power Rodding Corporation of Chicago, Illinois
C. RESOLUTION NO. 2019-6
A Resolution Authorizing the Removal of Two Landmark Trees at 1227 Eastwood Lane
D. RESOLUTION NO. 2019-7
A Resolution Authorizing a Contract with Prate Roofing & Installations, LLC of Wauconda, Illinois for Fire Stations 10 & 12 Roof Replacements
E. RESOLUTION NO. 2019-8
A Resolution Authorizing an Agreement with Christopher B. Burke Engineers, Ltd. of Rosemont, Illinois for Water Tower Maintenance Engineering Services
F. RESOLUTION NO. 2019-9
A Resolution Approving a Transferee Assumption Agreement for 1808 Holste Road - Sales Tax Rebate
G. RESOLUTION NO. 2019-10
A Resolution Authorizing Remodeling of Public Restrooms at Crestwood Place By CKS Group Corporation of Prospect Heights, IL
H. RESOLUTION NO. 2019-11
A Resolution Approving A Supplemental Statement of Work Agreement with Municipal GIS Partners Inc. of Des Plaines, Illinois
I. ORDINANCE NO. 2019-6
An Ordinance Voluntarily Annexing Certain Territory Contiguous to the Village of Northbrook and Establishing Zoning Thereof (3370 Sunset Trail)
J. ORDINANCE NO. 2019-7
An Ordinance Amending Village of Northbrook Ordinance No. 10-32, as Previously Amended, regarding the Operation of an Automotive Detailing Facility
K. ORDINANCE NO. 2019-8
An Ordinance Granting Approval of a Special Permit to Allow a Physical Fitness Facility in Excess of 2,500 Square Feet for Glenview Blaze Baseball Located at 1880 Holste Road
COMMITTEE REPORTS
10. PLANNING/ZONING
A. Public Hearing to Review Proposed Fence Height Exception for 1000 Skokie Blvd.
Trustee Buehler opened the Public Hearing.
Director of Development and Planning Services Tom Poupard stated this property is zoned O4, to the north is a self-storage facility, further north, is a senior living facility, to the south is Lifetime Fitness, to the east are two office buildings on the opposite side of Skokie Boulevard and to the west is single family residential neighborhood. The proposal would be to erect a six-foot-tall fence along the Skokie Blvd. frontage around the perimeter of the property and along the Sunset Ridge Road frontage of the property. Along Skokie Boulevard it would be set back so not to encroach into the drainage area. The fence is being requested for security purposes, privacy and security.
No members of the audience asked to speak. Trustee Buehler moved, second by Trustee Israel to close the Public Hearing. On voice vote, all were in favor.
B. An Ordinance Authorizing an Exceptions for Fence Height (1000 Skokie Boulevard – BOT Docket No. 2018-05)
RESULT: ADOPTED [5 TO 0]
MOVER: A.C. Buehler, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Buehler, Ciesla, Israel, Collison, Han
ABSTAIN: Frum
ABSENT: Karagianis
C. Public Hearing for Docket BOT-18-02 an Application Submitted by MasTec o/b/o AT&T Requesting a Transfer and Renewal of an Existing Special Permit to Continue the Operation of Wireless Cellular Antennas on an Existing Building at 400 Skokie Boulevard
Trustee Buehler opened the Public Hearing.
Deputy Director of Development and Planning Services Michaela Kohlstedt stated that the applicant applied for a request to renew the Special Permit. The owner is requesting that the Special Permit be transferred to the operator, that being AT&T.
No members of the audience asked to speak. Trustee Buehler moved, seconded by Trustee Israel to close the Public Hearing. All in favor.
D. An Ordinance Approving the Renewal of Ordinance No. 12-44 Granting a Special Permit to Maintain Personal Wireless Telecommunications Antennas on the Existing Building at 400 Skokie Boulevard (BOT-18-02)
RESULT: ADOPTED [5 TO 0]
MOVER: A.C. Buehler, Trustee
SECONDER: Bob Israel, Trustee
AYES: Buehler, Ciesla, Israel, Collison, Han
ABSTAIN: Frum
ABSENT: Karagianis
E. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review of a Request for Special Permit Approval to Allow a Gas Station with a Convenience Store and Carwash at 1103 Waukegan as Requested by 7-Eleven
Deputy Director Kohlstedt reported that this property is currently the existing Mobil station. The property is Zoned C2 Neighborhood Commercial. To the north is R8 - Multifamily, condominium development, to the east is R4 - Single Family Residential with a vacant parcel that is a community garden and adjacent to that are single family homes. To the south is C2 - Neighborhood Commercial, which is a bicycle shop, and to the west is C2 - Neighborhood Commercial, which has a bank with an accessory drive thru. The Comprehensive Plan designates the property as appropriate for Community Retail. The property is approximately 38,000 sq. ft. in area. It is currently a Mobil station with a car wash, currently governed by an existing Special Permit. The applicant is requesting relief to eliminate the existing Special Permit and receive new Special Permit approval for a new gas station and a 7-11 with a carwash. It will have a 3,000 sq. ft. convenience store, for the gas station component there would be five pumps servicing ten vehicles. The existing facility would be demolished and start over brand new. They would install sixteen parking stalls, which is what the Code requires for a facility of this size. The applicant will be closing curb cuts along Waukegan and Shermer. With the revised design, there would be one curb cut on Waukegan and one on Shermer both of which would be situated away from the intersection. This allows for additional green space around the subject property. The proposed gas tanks would be under a canopy. There is no loading space proposed with this design.
Trustee Buehler does not have an issue with the use, since it has been the same for many years. He likes the reduction of the curb cuts. He would like to wait for the Plan Commission's advice on the loading zone.
Trustee Ciesla likes this use and would like to see it happen but has some questions about lighting and noise levels. Trustee Ciesla asked the applicant how many times a gas station's tanks get filled. The applicant answered that it's typically once per day, usually done on off hours.
Trustee Israel agrees with Trustee Ciesla and is concerned about the noise from the car wash. Maybe the Plan Commission could look into the restriction of hours for the car wash and the light levels.
Trustee Collison asked if the 7-11 on Shermer would stay once this was put in. The applicant stated that the one on Shermer would close.
Trustee Collison is not in favor of not having a loading spot for the products that are brought into the 7-11. She would like to see this go to the Architectural Control Commission (ACC).
Trustee Han would like this to go to the ACC as well.
President Frum would like them to look at the ingress and egress on Waukegan and whether it should be restricted for right in, right out only.
2. PRE-19-02: 1851 Janke Drive - Northbrook Baseball Inc.
Senior Planner Swati Pandey reported that the subject property at 1851 Janke Drive is located on the southside of Janke and approximately 650 feet east of Shermer Road. The subject property is Zoned I1 - Restricted Industrial and is surrounded by properties Zoned ICS on the north, east and west side except for the property to the south, which is Zoned I1. The Comprehensive Plan identifies the property for ICS - Industrial and Commercial Services. The property is a multi-tenant building. The applicant is proposing a physical fitness facility in the end unit, which is away from the street. There are parking spaces on both the east and west side of the building. The proposed project is for a baseball training center for children ages 9 to 14 years old. The hours of operation are variable and based on season, and will not start any earlier then 6:30 a.m. and does not end any later than 10:00 p.m. There is no outdoor activity proposed for this facility. The drop off and pick up policy is for the parents and guardians to escort the children in and out of the facility. The overall required parking for the property is twenty-three spaces and provided is twenty-eight spaces. The schedule for baseball training on weekdays is morning and evening or late afternoon, and the weekend schedule includes training for the majority of the daytime. The maximum number of participants is expected to be fourteen at its peak with two to three instructors, which makes the maximum occupancy seventeen at any time within the facility. There will be a fifteen-minute break between proposed sessions. The applicant is requesting a rezoning of the property from I1 o ICS, a Special Permit for a physical fitness facility and a variation to reduce the required interior side setback to accommodate the existing building.
Trustee Buehler feels it's appropriate to rezone the property from I1 to ICS. He doesn't feel it's unreasonable to grant the variation for the setback and feels it's an appropriate use.
Trustee Ciesla questioned the parking spaces. Senior Planner Pandey stated that the twenty-eight parking spaces are for all five tenants in the building, and based on the different uses in the building, the requirement for the entire property is twenty-three spaces and there are twenty-eight spaces provided. For the proposed baseball training facility, six spaces are required.
Trustee Ciesla would like some of those spaces designated pick-up and drop-off spaces for a certain time limit so parents would know that this is a safe spot.
Trustee Israel had nothing to add.
Trustee Collison asked if any parties or events would be held at this facility. Senior Planner Pandey replied that she was not sure of the answer to this at this time.
Trustee Collison would also like a safe pick up/drop off zone to be designated near the entrance to the facility.
Trustee Han stated that he noticed in the applicant's letter that they are going to allow GBN baseball team members to use the facility for free, which is great, but they also pointed out that GBN has a policy that they don't allow their players to drive to offsite facilities, so the players would have to walk across Shermer. Trustee Han asked if there is a crosswalk for players to use.
President Frum has concerns about older kids using the facility and possibly driving over there. There wouldn't be enough parking.
3. PRE19-04: 4105 Dundee Road - Culver's with Drive-Through - Dundee and Sanders Road
Senior Planner Pandey reported that the subject property is located at the southwest corner of Dundee and Sanders Road. The property is Zoned C2, Neighborhood Commercial. The properties to the east, west and south are all Zoned C2, the property to the north across Dundee is Zoned C2 and the property at the corner across Sanders is a gas station. Most of the shopping center wraps the property on the west and the south side. The property across at the corner is the church, which is zoned IB - Institutional Building. The Comprehensive Plan identifies the property for major retail. The property is currently vacant and was last approved for a gas station in 2001, which was never constructed. The applicant is proposing to lease the property and construct a 4,100 sq. ft. restaurant building, with a drive thru, a small outdoor patio and parking lot. The capacity for the Culvers restaurant is proposed to be eighty-nine seats. The proposed drive thru shall wrap the building both on the north and west side, there will be one service window on the west side and most of the stacking will take place on the north side of the building. The access to the property would be configured by eliminating two curb cuts, each on Sanders and Dundee Road. The access to the proposed development would have to utilize the existing curb cuts on Sanders, which is south of the vacant lot and further west of the property. The maximum number of employees is expected to be twelve. The hours of operation are 10:00 a.m. to 11:00 p.m., 7 days per week. The parking requirement for the restaurant is thirty-six parking spaces, twenty-five of which would be on-site. The applicant has informed that they are in talks with the property owner and are working out a shared parking arrangement through their lease within the shopping center, which would give them additional thirty-five to forty- five spaces, which would bring the total to sixty-seventy spaces. The trash enclosure is proposed on the south side of the building, which is away from the street and faces the shopping center. The applicant is also proposing a ground sign at the northeast corner of the property with an electronic message board.
Trustee Buehler thinks this will work well at this location and hopes this will add success to the existing shopping center. He feels the drive-thru facility is appropriate for this, the Plan Commission should deal with the Special Permit restrictions and hours of operation. He is supportive of the text amendment request for the electronic message sign but would like the Plan Commission to make recommendations on the request.
Trustee Ciesla is not happy with the orientation of the drive-thru, with the stacking for drive-through facing the street. She has no concerns about the hours of operation, and no objection to the electronic message board.
Trustee Israel feels that the drive-thru is a good feature and the site is well thought out. He would preferably like to see the patio on the south side of the building. The text amendment for electronic message board is acceptable.
Trustee Collison likes this restaurant use and is fine with the drive-thru design, hours of operation, and the electronic message sign.
Trustee Han does not have any objections. He agrees with the drive-through design and the electronic message board as well.
President Frum would like to see this become successful. She has no problem with the text amendment for an electronic message board sign, but it should be done by Special Permit.
All Board members agree that the formal application should be reviewed by the Architectural Control Commission.
4. Preliminary Review - 1363 Shermer - Request to Amend Limitations on Ground Floor Uses
Director Poupard reported that the 1363 Shermer building was constructed with a Special Permit because it is three stories tall. At the time it was approved, the ground floor tenant space was limited to occupancy by restaurant or retail uses only, prohibiting office or banking uses. The applicant is seeking that the Village remove that restriction to give them more flexibility in leasing that first floor.
President Frum stated that at the time this was originally before the Board of Trustees, she was vehemently opposed to this development, but she does want this building to be successful and it does not look good that it has been empty for as long as it has been. She has come to realize that retail in general is getting harder and harder to get, and it is now more important that this building be occupied and used. She believes that this should be opened to office space and lift the restrictions currently in place.
Trustee Buehler agrees with President Frum and this should be opened up to office space.
Trustee Ciesla asked if there was a bigger profit for the landlord to lease to a restaurant or to an office. Director Poupard replied that in general, retail pays a higher rent.
Trustee Ciesla is not in favor of making a blanket waiver for this site, the waiver should go with the tenant.
Trustee Israel agrees with Trustee Ciesla regarding keeping the waiver with the tenant.
Trustee Collison is open to office space, would like to see this occupied but, does not want to commit to having this office space forever.
Trustee Han agrees with the waiver proposed by Trustee Ciesla.
11. PUBLIC SAFETY
None.
12. ADMINISTRATION/FINANCE
Reminder that the Budget Meeting is scheduled for March 19.
13. PUBLIC WORKS
None.
14. COMMUNICATIONS AND LEGISLATION
None.
15. COMMUNITY AND SUSTAINABILITY
A. Review and Approval of the December 11, 2018 Community and Sustainability Meeting Minutes
Trustee Han moved, seconded by Trustee Collison to approve the minutes of the December
11, 2018 Minutes. On voice vote, all were in favor.
16. REMARKS FOR THE GOOD OF THE ORDER
None.
17. CLOSED SESSION
Trustee Buehler moved, seconded by Trustee Israel, to go into closed session to discuss potential litigation (2 (A) 11 of the OMA). On voice vote, all were in favor.
18. ADJOURN
Trustee Buehler moved, seconded by Trustee Israel to adjourn the meeting at 9:27 p.m.
On voice vote, all were in favor.
http://northbrookil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=1400&Inline=True
Alerts Sign-up