City of Elgin Committee of the Whole met Aug. 22.
Here is the minutes provided by the Committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon (arrived at 6:05 p.m.), Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes
Councilmember Gavin made a motion, seconded by Councilmember Shaw, to approve the minutes of the August 8, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Board and Commission Update
Karina Nava, Management Analyst, provided an overview of the City's current boards and commissions, recommendations for updates and information on communication, as well as recruitment and technology strategies. A copy of the presentation is on file in the City Clerk’s office. She outlined proposed changes including personalizing the online application, member and staff liaison resource packets, and a review of the duties of each of the boards and commissions.
There was discussion regarding selection of staff liaisons, the role of student members, if commissions should have budgets, and increased communication between the boards and commissions and city council.
Diversity and Inclusion Update
Denise Barreto, Relationships Matter Now consultant, provided an update on initiatives related to the three priorities identified in the City’s Diversity and Inclusion Framework which included the following: deliver superior programs and services to all segments of the community; monitor and manage supplier diversity; and continue building a diverse workforce and drive workplace inclusion. She noted various training sessions that had been held, future training, and the progress of the procurement software.
There was discussion on future training, data collection and progress on the initiatives.
Consideration of Resolution Determining Property at 830 Summit Street is Appropriate for Cook County Class 7c Property Tax Incentive
There was discussion regarding this program and how it is used as an economic development tool.
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to approve moving forward with a resolution supporting a request by Shree Kaira, LLC to obtain a Cook County Class 7c tax incentive for financial assistance with its approximately $1.1 million investment for the commercial development of on the unimproved property at 830 Summit Street. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Amendment No. 3 to Engineering Services Agreement with HR Green to add Design Engineering Services to the Bluff City Boulevard Sewer Separation Project
Councilmember Powell made a motion, seconded by Councilmember Gavin, to amend the current agreement with HR Green to add scope for the combined sewer separation design in the amount of $729,556 in order to provide design engineering services for the Bluff City Combined Sewer Separation Project in order to strengthen the city’s neighborhoods. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council
Councilmember Martinez thank Lieutenant Senne and Community Service Officer Rzeppa for their efforts during back to school. She also thanked Randy Reopelle for his service as the Parks and Recreation Director. Finally she invited residents to Mexico en la Corazon, featuring musical and dance styles representative of Mexico, being held on September 2nd at the Hemmens Cultural Center.
Councilmember Dixon thanked all those involved, especially Jeff Turner and Billy Rodriguez, in making the back to school bash a success.
Announcements from Staff
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city events.
Adjournment
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
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