North Cook News

Village of Northbrook Board of Trustees met July 10.

Here is the minutes provided by the Board:

1. Roll Call

Attendee Name, Title Status, Arrived

Sandra Frum, Village President, Present

James Karagianis, Trustee, Present

A.C. Buehler, Trustee, Absent

Kathryn Ciesla, Trustee, Present

Bob Israel, Trustee, Present

Muriel Collison, Trustee, Present

Jason Han, Trustee, Present

2. Pledge of Allegiance

3. Minutes Approval

A. Board of Trustees - Regular Meeting - Jun 26, 2018 7:30 PM

Result: Accepted [Unanimous]

Mover: James Karagianis, Trustee

Seconder: Muriel Collison, Trustee

Ayes: Frum, Karagianis, Ciesla, Israel, Collison, Han

Absent: Buehler

4. Hear From Audience

None.

5. Manager's Report

None.

6. Warrant List

A. Review and Approval of Payments to be Made

Trustee Ciesla moved for the approval of Class A and B Warrants totaling $1,447,283.40 for the period June 16 -30, 2018.

Result: Adopted [Unanimous]

Mover: Kathryn Ciesla, Trustee

Seconder: James Karagianis, Trustee

Ayes: Frum, Karagianis, Ciesla, Israel, Collison, Han

Absent: Buehler

B. Frontage Deposit List Dated June 29, 2018

Trustee Ciesla moved for the approval of Frontage Deposit Refunds for June 29, 2018 totaling $32,100.00.

Result: Adopted [Unanimous]

Mover: Kathryn Ciesla, Trustee

Seconder: James Karagianis, Trustee

Ayes: Frum, Karagianis, Ciesla, Israel, Collison, Han

Absent: Buehler

7. President's Report

A. Commission Appointment

`President Frum thanked the Village Staff and the Park District Staff for their involvement in the July 4th celebration.

On Saturday, August 11th, the American Legion is hosting an event from 11:45 a.m. to 12:15 p.m. in Chipile Woods. It's the 100-year anniversary of the battle of Chipile Ridge.

Next week, there will be a Committee of the Whole Meeting at 7:30 p.m.

Result: Approved [Unanimous]

Mover: James Karagianis, Trustee

Seconder: Kathryn Ciesla, Trustee

Ayes: Frum, Karagianis, Ciesla, Israel, Collison, Han

Absent: Buehler

8. Consent Agenda

Result: Adopted [Unanimous]

Mover: Bob Israel, Trustee

Seconder: James Karagianis, Trustee

Ayes: Frum, Karagianis, Ciesla, Israel, Collison, Han

Absent: Buehler

A. Resolution No. 2018-78

A Resolution Approving A Master Agreement With and the Purchase of Additional Network Upgrades From Sentinel Technologies Inc.

B. Resolution No. 2018-79

A Resolution Authorizing the Purchase of a Cardiac Monitor/Defibrillator from Zoll Medical Corporation

C. RESolution No. 2018-80

A Resolution Authorizing the Purchase of Contractual Services from Industrial/Organizational (IO) Solutions

D. Resolution No. 2018-81

A Resolution Authorizing the Removal of Three Landmark Trees at 1337 Edgewood Lane

E. Resolution No. 2018-82

A Resolution Authorizing the Removal of Three Landmark Trees at 2175 Woodlawn Road

F. Resolution No. 2018-83

A Confirming Resolution Authorizing the Emergency Replacement of the Control Panel for the Cherry Lane Stormwater Lift Station by Illinois Pump Inc. of Rolling Meadows, Illinois

G. Resolution No. 2018-84

A Resolution Authorizing the Procurement of Emergency Pump Repair Services

H. Resolution W/ No Memo No. 2018-85

A Resolution Approving Contributions to Community Programs and Non-Profit Organizations

I. Resolution W/ No Memo No. 2018-86

A Resolution Approving Release of Closed Session Meeting Minutes

J. Resolution No. 2018-87

A Resolution Approving an Intergovernmental Agreement with the Village of Deerfield for the Design and Construction of an Emergency Water Interconnection Under the Eden's Spur Committee Reports

9. Planning/Zoning

A. Preliminary Review - Zoning & Development Applications

1. Preliminary Review of a Request for a Subdivision and Special Permit to Allow Construction of a New Free-Standing Bank of America Building with an Accessory Drive-Thru on the East Side of 1200 Shermer Road

Deputy Director Michaela Kohlstedt reported that the subject property is six acres and located in the Village Green Overlay District, just west of Waukegan Road on the north side of Shermer Rd. The subject property is Zoned C2 - Neighborhood Commercial. To the north is R5 - Single Family Residential. To the east is C2 Zoning consisting of Walgreens. To the south is VGRC, the new Jacobs Town homes project currently under construction. To the west is C2 - Neighborhood Commercial, the Northbrook Shopping Center. The Comprehensive Plan designates the property as appropriate for office professional uses. It currently consists of a multi-story, multi-tenant office building that also includes an existing drive through. The drive through lanes have since been closed and are not in use aside from the drive-up ATM. The proposed building would be approximately 4,200 sq. ft. single-story building with nine to twelve employees. The applicant is proposing twenty-five parking spaces, which exceeds the required amount of parking for a building of this size. They are also proposing two drive through lanes and a by-pass lane for the drive through, that would circulate around the property. The applicant is proposing access off Lincoln Avenue where there is currently an access drive, just shifting it slightly further away from the Lincoln and Angle intersection. They are proposing a new curb cut on Shermer Road that would be one lane in with a right out and left out of the subject property. The hours of operation would be Monday through Thursday 9:00 a.m. - 5:00 p.m., Friday 9:00 a.m. - 6:00 p.m., Saturday 9:00 a.m. - 1:00 p.m. and closed on Sunday. The ATM would be 24/7. The applicant has worked with Staff to preserve as many trees as possible. Also, included with the request is a proposed free-standing ground sign that would be located on the southeast corner of the subject property for the proposed Bank of America. The required relief for this property would be the approval of a subdivision from one lot into two lots, a Special Permit for the drive through to the bank, a possible front side yard variation. Because the subject property is located in the Village Green Overlay District, it would require a design review permit from the Architectural Control Commission, and lastly, Site Plan approval.

Trustee Karagianis stated that currently, the Bank of America resides inside the building and they want to move to its own free-standing building. He doesn't see any problem with the subdivision into a separate parcel, but his concern would be that we look to preserve as many trees as possible and would like the Plan Commission to look at the turn exit onto Shermer Road to make sure that is safe and appropriate.

Trustee Ciesla questioned if the parking is adequate for the existing building. She is concerned about the amount of green space that would be lost. She would like the Plan Commission to consider the frontage on Shermer and is interested in having an impact fee for the bank. Does not feel this is a good fit.

Trustee Israel stated he is on the fence with this one, and then noted his concerns about the loss of green space and the curb cut onto Shermer.

Trustee Collison stated she does not feel this is a good fit, and she is also concerned about the loss of green space.

Trustee Han agreed with Trustee Ciesla and noted a concern with the Heritage Tree that would have to be removed.

President Frum stated she looks at it differently. She feels that this a good location for this proposal.

2. Preliminary Review - 1515 Lake Cook - Hi-Five Sports Camp at Northbrook Court

2. Preliminary Review - 1515 Lake Cook - Hi-Five Sports Camp at Northbrook Court

Senior Planner Swati Pandey reported that the subject property is located at 1515 Lake Cook Rd. It is to the south of Lake Cook Road and east of Waukegan Road. The applicant is requesting to operate a youth sports facility in a tenant unit inside the mall and is requesting a Special Permit to allow the use. The subject property is Zoned C4 – Regional Shopping. The physical fitness facility is a special use in the C4 District. The surrounding use and zoning adjacent to the mall is mostly residential. The Comprehensive Plan identifies the

subject property as major retail. The floor plan provided by the applicant is for the upper level. The proposed space is approximately 14,000 sq. ft. and is proposed to include a grass turf, basketball court and special events area. Hi-Five Sports provides youth programs in the Chicago area mainly for children between the ages of three and fourteen years. Their main programming includes youth sports such as basketball and soccer. They provide classes, leagues, after school programs and camps. Some of the additional offerings at this facility would include special events that would mostly be hosted after 6:00 p.m. i.e., birthday parties, corporate events and private family events. The hours of operation will be Monday through Saturday 10:00 a.m. - 9:00 p.m., Sunday 10:00 a.m. - 6:00 p.m. There will be a maximum of 10 employees, retail sales of limited merchandise, no on-site meal preparation but there may be catered food for special events and there will be no outdoor activities. The entrance will be from inside the mall; this is an upper level unit and does not have any access to the parking lot. The applicant stated that their pick-up/drop off policy is to have the parents or guardians pick up and drop off through a sign-in and sign-out program. If a special arrangement is made in advance, there may be an employee who will go out to the parking lot and pick-up and drop off a child.

Trustee Karagianis does not have any issues with this facility being located in the mall. The only issue he has is the pick-up and drop-off of the kids. He stated that the standard conditions required for such uses shall be applicable.

Trustee Ciesla agreed with Trustee Karagianis in regards to the safety of pick-up and drop off.

Trustee Israel stated he felt the mall is a great location for this facility however he too has concerns about pick-up and drop off.

Trustee Collison stated she felt if there is a sign in and sign out program that would alleviate some concerns. She also feels that this will bring people to the mall to shop while their children are in the facility.

Trustee Han agreed that this is a great location for this facility and his only concern would be the pick-up/drop off.

President Frum agreed that this is a great thing for the mall, but voiced her concerns about the pick-up and drop off.

10. Public Safety

None.

11. Administration/Finance

A. A Resolution Approving a Contribution to the Northbrook Symphony

Trustee Karagianis recused himself and left the room.

Trustee Karagianis re-entered the room.

Result: Adopted [5 To 0]

Mover: Kathryn Ciesla, Trustee

Seconder: Bob Israel, Trustee

Ayes: Frum, Ciesla, Israel, Collison, Han

Abstain: Karagianis

Absent: Buehler

B. A Resolution Approving a Contribution to the North Suburban YMCA

Trustee Ciesla stated this is a one-time contribution towards the purchase of a handicapped equipped van for disabled people.

Result: Adopted [Unanimous]

Mover: Kathryn Ciesla, Trustee

Seconder: James Karagianis, Trustee

Ayes: Frum, Karagianis, Ciesla, Israel, Collison, Han

Absent: Buehler

12. Public Works

A. Review and Approval of the June 4, 2018 Public Works Committee Meeting Minutes Trustee Han moved, seconded by Trustee Israel for the approval of the June 4, 2018 Public Works Committee Meeting Minutes. On voice vote all were in favor.

B. A Presentation on the Master Bicycle and Pedestrian Plan

Matt Farmer introduced Paul Wojciechowski of Alta Planning and Design who then gave a presentation on the Master Bike and Pedestrian Plan.

Mr. Wojciechowski stated that in the summer of 2017, a website was set up and a survey was distributed to the community, so they could state their concerns. There were several pop-up meetings, public meetings and a Bike Task Force established.

President Frum asked if the Park District worked on this as well. The response was yes.

Trustee Israel stated that this is a thick document and requested the Board read through it.

Trustee Ciesla asked if there were grants available to offset costs. Trustee Israel responded in the affirmative. President Frum stated that this will be on the agenda July 24, 2018 for adoption.

13. Communications And Legislation

Trustee Collison stated that it has been over a year since we opted out of the Cook County Minimum Wage Act and the Earned Sick Time Ordinance and she would like to revisit the Cook County Earned Sick Time Ordinance. She requested this be placed on the agenda for a future meeting.

Trustee Ciesla asked, “If we should decide to remove the portion of Northbrook’s Ordinance, relating to earned sick leave and replaced it with the Cook County Ordinance, in the future, would Northbrook be able to opt out and create their own Ordinance”? The Village Attorney responded that yes, we would always have the opportunity to create a conflicting, more limited or more generous policy in the future. The discussion will be placed on the September 25th RBM agenda.

14. Community And Sustainability

15. Remarks For The Good Of The Order

Trustee Ciesla reminded the Board to turn in their donations for the Women's Club.

16. Closed Session

17. Adjourn

Trustee Ciesla Moved, seconded by Trustee Karagianis to adjourn the meeting at 8:33 p.m. On voice vote, all were in favor.

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