Village of Palatine Village Council and Committee of the Whole met May 7.
Here is the minutes provided by the Council:
I. Roll Call – Time: 7:00 pm
Attendee Name; Title; Status; Arrived:
Jim Schwantz; Mayor; Present;
Tim Millar; District 1 Councilman; Present;
Scott Lamerand; District 2 Councilman; Present;
Doug Myslinski; District 3 Councilman; Present;
Greg Solberg; District 4 Councilman; Present;
Kollin Kozlowski; District 5 Councilman; Absent;
Brad Helms; District 6 Councilman; Late 7:01 pm
Also Present:
Village Clerk Marg Duer, Village Manager Reid Ottesen, Village Attorney Patrick Brankin, Director of Planning & Zoning Ben Vyverberg, Deputy Director of Public Works Elias Koutas, Fire Chief Scott Andersen, IT Director Larry Schroth, Assistant Director of Finance & Operations Sue Conn, Director of Community Services Harry Spila, Director of Human Resources Pam Jackson, Police Chief Alan Stoeckel, Fire Marshall Jay Atherton, Deputy Village Clerk Doris Sadik, Deputy Police Chief Mike Seebacher and Deputy Police Chief Dave Daigle
II. Pledge To The Flag – Time: 7:00 pm
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. Approval Of Minutes
1. Village Council & Committee of the Whole - Regular Meeting - April 16, 2018 - Accepted
Result: Accepted [Unanimous]
Mover: Greg Solberg, District 4 Councilman
Seconder: Tim Millar, District 1 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
IV. Mayor's Report
1. Presentation of Life Saving Awards to Sergeant Bruce Morris, Officer Lucas Sopcak, and Officer Chris Stearns of the Village of Palatine Police Department -
Mayor Schwantz invited Police Chief Stoeckel to formally recognize three members of the Palatine Police Department:
• Sergeant Bruce Morris, for administering CPR to a heart attack victim, saving his live
• Officer Lucas Sopcak, for saving a woman on top floor of parking deck, saving her live, and
• Officer Chris Stearns, for rescuing a child from choking, saving the student's life.
Chief Stoeckel commended all three policemen for their life-saving efforts in three separate incidents.
2. As Submitted -
Mayor Schwantz announced upcoming events:
Wednesday, May 9:
Palatine Area Chamber of Commerce Community Forum
Palatine Village Hall (Meeting Room B) 7:30 - 9 am.
(Hear from and speak with the Palatine public entities (Village of Palatine, Palatine Township, Palatine Public Library, Palatine Park District, Salt Creek Park District, CCSD 15, Harper College, D211) to learn more about upcoming events & projects.)
Bike-to-School National Event - All Day
District 15 Students and Faculty
(Rain Date: Friday, May 11)
Thursday, May 10: 6:30 - 8:30 pm
Trail Watch Training
Forest Preserve Park District of Cook County
Harper College
(Train to become a Trail Watch Volunteer)
Friday, May 11: 7 - 11 pm
St. Mary's 1st Annual 'Roaring 20's' Casino Night Fundraiser
Cotillion Banquets - Northwest Highway
Saturday, May 12: 7 am - 1 pm
Palatine Farmers’ Market
Train Station Parking Lot
(2nd Outdoor Market of the Season)
Palatine Township Shredding Day 9 am - 11 am
Palatine Township Parking Lot (Quentin & Illinois)
Saturday, May 12, 12:00 pm - 6:00 pm
National Assoc. of Letter Carriers 26th Annual “Stamp Out Hunger” Food Drive
Palatine Post Office
(Re-supply the Food Banks of the Greater Palatine Area)
V. Recess To The Committee Of The Whole – Time: 7:13 pm
Motion to Recess to Committee of the Whole - Motion Carried by Voice Vote
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
Vi. Committee Of The Whole
A. Police Policy & Code Services Committee – Time: 7:13 pm
Scott Lamerand, Chairman
1.Consider an Ordinance Transferring the Existing Special Use Ordinance for a Sports Complex at 615 S. Consumer Avenue - Motion Carried by Voice Vote (Council District: Five)
Planning & Zoning Director Ben Vyverberg introduced Jason Ori, of American Tier 1 youth hockey, and his request for a transfer of the existing special use to permit the continued operation of a sports complex at 615 S. Consumer Avenue, previously Orbit Skate Center. The proposal will transition the skating rink into an ice hockey rink, with the Chicago Young Americans Amateur Hockey Association and Tier 1 Hockey LLC to develop community based skating and instruction for boys and girls ages 8-19. The proposed hours of operation are 7 am to 11 pm daily. There are no other proposed changes to the current special use approval or conditions. With this approval, American Tier 1 will also participate in the Consumers Avenue license agreement, along with Soccer City and Salt Creek Park District for the continued use and maintenance of the parking located in the ROW along Consumers Avenue. The final license agreement language and extension will come before the Village Council in June 2018. Staff recommends approval of the Special Use Transfer of Ordinance #O-012-72 to Jason Ori of American Tier 1 to permit the continued operation of a sports complex at 615 S. Consumer Avenue.
Jason Ori, announced that the demo permit has been issued and he plans to open August 15, 2018.
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Doug Myslinski, District 3 Councilman
Seconder: Greg Solberg, District 4 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
2. Consider an Ordinance Granting a Special Use to Permit an Indoor Sports and Recreation Facility at 553 E. Dundee Road - Motion Carried by Voice Vote (Council District: Three)
Planning & Zoning Director Ben Vyverberg presented a proposal to open a recreational activity use under the franchise “We Rock the Spectrum” at Northwest Shopping Center. The proposed location is approximately 3,400 square feet, with 2-5 employee/volunteers on site at any time, serving a maximum of 15 children for birthday and other gatherings. The proposed hours of operation are 10 am - 7 pm Monday - Friday, 9 am - 6 pm Saturday and Sundays. The Zoning Board of Appeals voted 7-0 to recommend approval, and staff concurs.
Petitioners, Mary Alice and Hugh Gilgunn stated that this facility is particularly for, but not limited to, The Benefit Of Children On The Autism Spectrum; Opening, Hopefully, In August.
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Doug Myslinski, District 3 Councilman
Seconder: Jim Schwantz, Mayor
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
3. Consider an Ordinance Transferring an Existing Special Use Ordinance to Permit the Continued Operation of a Liquor Store at 305 S. Rohlwing Road - Motion Carried by Voice Vote (Council District: Six)
Planning & Zoning Director Ben Vyverberg presented Ketan Desai's request to transfer the existing special use to permit the continued operation of Twin Lakes Liquors, at 305 S. Rohlwing Road. Other than changing the operator, there are no other proposed changes. Staff recommends approval to transfer Special Use Ordinance #O-46-09 to Ketan Desai for the continued operation as a liquor store.
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Jim Schwantz, Mayor
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
4. As Submitted -
Nothing was submitted.
B. Administration, Technology & Community Health Committee – Time: 7:20 pm
Brad Helms, Chairman
1.Consider a Request for Temporary Street Closures for the Sikh Religious Society's ' Well-Being for All Walk/Run' on June 10, 2018 - Approved by Voice Vote (Council District: One)
Village Manager Reid Ottesen presented the Sikh Religious Society, 1280 Winnetka Street, request for closure of streets throughout a portion of the Village for a 'Well-being for All Walk/Run' on Sunday, June 10, 2018, from 9:30 am to 11:30 am. As the first of this type of event for the Sikh Religious Society, Village Council approval is requested. Action is at the discretion of the Council. Ottesen stated that one run dropped off the calendar, allowing this event to take its place.
Mayor Schwantz noted the desire of the Village to limit events that require additional staffing.
Jasvir Kaur Singh and Lakhwinder Singh spoke in favor of the event that it is a run/walk for the whole community.
Result: Approved By Voice Vote [Unanimous]
Mover: Tim Millar, District 1 Councilman
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
2. Consider a Motion Approving a Waiver of the Village's Sign Regulations to Allow the Installation of Temporary Signs Related to the Plum Grove Garden Club Plant Sale on May 12, 2018 - Approved by Voice Vote (Council District: Six)
Village Manager Reid Ottesen explained the Plum Grove Garden Club's plant/flower sale on Saturday, May 12 in the Community Parking Lot (located at 340 W. Palatine Road). In conjunction with their plant sale, the Garden Club has requested a waiver of the Village's sign regulations to allow temporary signs advertising the event. The Garden Club requested approval for their event signage to be posted on Tuesday, May 8 at three intersections within the Village as well as six signs along Palatine Road (between Northwest Highway and Plum Grove Road), with all signs to be removed following the event. While the Village has granted relief for event signage in the past, these approvals have been for signage located at intersections and for signage to be installed no more than 3 days prior to the event. Based on past practice, staff recommends waiving the Village’s sign regulations to allow the installation of signs at three intersections on Wednesday, May 9.
Result: Approved By Voice Vote [Unanimous]
Mover: Jim Schwantz, Mayor
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
3. Consider an Ordinance Granting a Variation from Chapter 20 Telecommunications of the Village's Code of Ordinances to Allow the Installation of a Small Cell Antenna in the Rand Road Right-Of-Way in Excess of the Height Limit - Motion Carried by Voice Vote (Council District: Four)
Village Manager Reid Ottesen explained Mobilitie, LLC's application for a permit to install one small cell antenna on an existing power pole located in the Rand Road right-of-way at Winslowe Drive. The existing power pole is 74 feet and 5 inches tall. The overall height with the proposed small cell antenna will be 81 feet and 5 inches. As a utility company, Mobilitie is subject to the requirements of Chapter 20 and telecommunication antennas shall not exceed more than 35 feet above ground level. The total height of the proposed antenna and pole requires a variance. Staff recommends approval with a variance from Chapter 20 of the Village’s Code.
Carrie Linderberg, Network R.E. Permitting Manager Explained The Range Of The Antenna.
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Tim Millar, District 1 Councilman
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
4. Consider an Ordinance Amending Section 18-86 All-Night Parking of the Village's Code of Ordinances - Motion Carried by Voice Vote
Village Manager Reid Ottesen explained that staff is proposing a text amendment to Section 18-86 All-Night Parking of the Village Code to codify the Village's limited exceptions to the Village's on-street, overnight parking prohibition. Presently, the Village Code prohibits on-street parking (outside of the downtown area) from 1 AM - 6 AM. Despite this prohibition, the Village has historically allowed a limited number of exceptions if advance approval is granted by the Police Department. While this practice has been in place for years, the proposed text amendment will codify the Village's ability to grant exceptions. Staff recommends approval of the Text Amendment to Section 18-86 of the Village's Code of Ordinances.
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Jim Schwantz, Mayor
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
5. As Submitted -
Nothing was submitted.
C. Infrastructure & Environment Committee – Time: 7:28 pm
Greg Solberg, Chairman
1.Consider a Motion to Accept Perpetual Easements for Public Sidewalks over Three Existing Lots Within the Office Park of Palatine - Approved by Voice Vote (Council District: Six)
Village Manager Reid Ottesen explained as part of the acquisition of the Office Park of Palatine utilities, the Village requested easements to allow for the future completion of public sidewalks in and around the office park with the intention to improve access to the Palatine Public Library and adjacent commercial uses. In order to complete sidewalk extensions, several easements are required. Staff recommends accepting the perpetual easements on three properties in the Office Park of Palatine.
Result: Approved By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Tim Millar, District 1 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
2. Consider a Motion to Award a Contract for the Village of Palatine's 2018 Crack Sealing Program - Approved by Voice Vote (Council District: Multiple)
Deputy Director of Public Works Elias Koutas explained fifty-one sections of street have been identified for crack sealing this year. The remaining street sections in the program will be completed in-house by Public Works. The Municipal Partnering Initiative (MPI) solicited bids for crack sealing services in 2016, and awarded a three year contract to Patriot Pavement Maintenance of Des Plaines, Illinois. Patriot Pavement has agreed to extend the same pricing for 2018. Staff recommends awarding the contract for the 2018 Crack Sealing Program to Patriot Pavement Maintenance of Des Plaines, Illinois in the amount of $40,300.
Result: Approved By Voice Vote [Unanimous]
Mover: Jim Schwantz, Mayor
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
3. As Submitted -
Nothing was submitted.
D. Community & Economic Development Committee – Time: 7:30 pm Tim Millar, Chairman
1.Discussion Regarding Potential One and Two Family Fire Suppression Code Requirements in Conjunction with Adoption of the 2015 International Building Codes –
Village Manager Reid Ottesen explained the 2009 Edition of the International Residential Building Code (IRC) required all residential homes be equipped with fire sprinkler systems. Although many jurisdictions across the country already required residential sprinklers, this was the first time it was required in the IRC. The Village adopted the 2009 IRC in 2011, being one of the first in the area to do so. Prior to adoption, we had meetings with local builders and architects to obtain their feedback on this requirement. The feedback indicated the additional cost to install a sprinkler system would put builders at a disadvantage with surrounding communities where residential sprinklers were not yet required. Based on this factor, and other considerations, it was decided at that time to remove the requirement from the Code. Staff is now proposing to adopt the 2015 editions of the International Building Codes and with that, re-visit the residential sprinkler requirements. What this code requirement would change is that all new detached single-family homes and town homes built in Palatine would need to have fire sprinkler systems. While this was rarely required in 2011, it is now standard for most communities in the surrounding area. Staff would like to discuss this issue during Monday’s meeting, obtain direction from the Council, and then prepare a code amendment for future consideration.
Community Services Director Harry Spila clarified that certain pipes are allowed. Plumbers union often dictates using the more expensive and labor intensive copper piping. Plastic PVC is approved for pressurized water flow.
In response to Councilman Helms, Spila noted that most towns prefer sprinklers throughout the home, not limited to kitchen and furnace room. Sprinkler systems add 1% to new construction cost.
In response to Councilman Millar, Fire Marshall Jay Atherton stated sprinkler systems provide insurance savings of about 5% on risk portion of insurance cost.
Cat Ciocan, resident, stated that he has witnessed sprinkler systems freezing and exploding especially when residents are out of town and heat is turned down. He claims that it is a waste of money.
Councilman Millar clarified that sprinklers are not required in garages.
Ottesen noted, depending on the action of the Council this evening, this would be finalized and on the books, with applications for permits. Sprinkler systems for new construction will then be required after September. At a minimum, certain rooms in a home are more likely to have fires, so it is possible to limit the requirement.
Fire Chief Andersen noted that we generally have 40 to 50 (60) home fires per year. Any room can ignite in fire; any room with a space heater, candles, and electrical appliances. One percent of the total cost of the home is worth it--a very small cost for protection and greatly reduced damage in case of fire. The sprinklers do not falsely open.
Spila noted the sprinklers greatly reduce the smoke damage.
Chief Andersen emphasized the life safety factor of the sprinkler system.
Ciocan noted that commercial buildings have 24/7 security guards. He repeated his caution that the systems do not work.
General consensus of the Council is to move forward on requiring whole house sprinkler systems in new construction.
2. As Submitted -
Nothing was submitted.
E. Business Finance & Budget Committee – Time: 7:52 pm
Doug Myslinski, Chairman
1. As Submitted -
Nothing was submitted.
F. Fire Policy & Community Information Committee – Time: 7:52 pm
Kollin Kozlowski, Chairman-----Helms
1. As Submitted -
Nothing was submitted.
VII. Reconvene The Village Council Meeting
Motion to Reconvene the Village Council Meeting - Motion Carried by Voice Vote
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Doug Myslinski, District 3 Councilman
Seconder: Tim Millar, District 1 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
VIII.Consent Agenda
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
Result: Adopted By Roll Call [Unanimous]
Mover: Scott Lamerand, District 2 Councilman
Seconder: Brad Helms, District 6 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
1. Consider a Motion to approve Warrant #9 - Approved
2. Consider an Ordinance Transferring the Existing Special Use Ordinance for a Sports Complex at 615 S. Consumer Avenue - Approved (Council District: Five)
Ordinance #O-45-18
3. Consider an Ordinance Granting a Special Use to Permit an Indoor Sports and Recreation Facility at 553 E. Dundee Road - Approved (Council District: Three)
Ordinance #O-46-18
4. Consider an Ordinance Transferring an Existing Special Use Ordinance to Permit the Continued Operation of a Liquor Store at 305 S. Rohlwing Road - Approved (Council District: Six)
Ordinance #O-47-18
5. Consider a Request for Temporary Street Closures for the Sikh Religious Society's ' Well-Being for All Walk/Run' on June 10, 2018 - Approved (Council District: One)
6. Consider a Motion Approving a Waiver of the Village's Sign Regulations to Allow the Installation of Temporary Signs Related to the Plum Grove Garden Club Plant Sale on May 12, 2018 - Approved (Council District: Six)
7. Consider an Ordinance Granting a Variation from Chapter 20 Telecommunications of the Village's Code of Ordinances to Allow the Installation of a Small Cell Antenna in the Rand Road Right-Of-Way in Excess of the Height Limit - Approved (Council District: Four)
Ordinance #O-48-18
8. Consider an Ordinance Amending Section 18-86 All-Night Parking of the Village's Code of Ordinances - Approved
Ordinance #O-49-18
9. Consider a Motion to Accept Perpetual Easements for Public Sidewalks over Three Existing Lots Within the Office Park of Palatine - Approved (Council District: Six)
10.Consider a Motion to Award a Contract for the Village of Palatine's 2018 Crack Sealing Program - Approved (Council District: Multiple)
11.Consider an Ordinance Granting an Administrative Special Use to Permit a Residential Addition at 632 E. Tahoe Trail - Approved (Council District: Four)
12.Consider an Ordinance amending the Code of Ordinance, Chapter 10 Article IV Rental Property Rules & Regulations - Approved
Ordinance #O-50-18
IX. Reports Of Standing Committee
A. Administration, Technology & Community Health Committee – Time: 7:52 pm
Kollin Kozlowski, Chairman
1. As Submitted -
No Report
B. Business Finance & Budget Committee – Time: 7:52 pm
Scott Lamerand, Chairman
1. As Submitted -
No Report
C. Community & Economic Development Committee – Time: 7:53 pm
Brad Helms, Chairman
1. As Submitted -
No Report
D. Fire Policy & Community Information Committee – Time: 7:53 pm
Greg Solberg, Chairman
1. As Submitted -
No Report
E. Infrastructure & Environment Committee – Time: 7:53 pm
Doug Myslinski, Chairman
1. As Submitted -
No Report
F. Police Policy & Code Services Committee – Time: 7:53 pm
Tim Millar, Chairman
1. As Submitted -
No Report
X. Reports Of The Village Officers – Time: 7:53 pm
A. Village Manager
1. As Submitted -
No Report
B. Village Clerk
1. As Submitted -
No Report
C. Village Attorney
1. As Submitted -
No Report
XI. Closed Session As Required
No Closed Session requested.
XII. Recognition Of Audience – Time: 7:53 pm
No one came forward.
XIII.Adjournment – Time: 7:53 pm
Motion to Adjourn the Village Council Meeting - Motion Carried by Voice Vote
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Scott Lamerand, District 2 Councilman
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
Absent: Kozlowski
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