Village of Glencoe Board of Trustees Committee of the Whole met March 15.
Here is the minutes provided by the Board:
I. Call To Order
The Committee of the Whole Meeting of the Board of Trustees of the Village of Glencoe was called to order by the President of the Village of Glencoe, Cook County, Illinois at 5:00 p.m. on the 15th day of March 2018, in the Village Hall Conference Room. The following were in attendance:
Attendee Name; Title; Status:
Lawrence Levin Village President Present
Trent Cornell Trustee Present
Gail Lissner Trustee Present
Barbara Miller Trustee Present
Peter Mulvaney Trustee Present
Dale Thomas Trustee Present
Jonathan Vree Trustee Present
Village Staff:
Philip Kiraly Village Manager Present
Steven Elrod Village Attorney Present
Sharon Tanner Assistant Village Manager Present
David Mau Public Works Director Present
Cary Lewandowski Public Safety Director Present
Denise Joseph Assistant to the Finance Director Present
Rich Weiner Deputy Public Safety Chief Present
Megan Hoffman Assistant to the Village Manager Present
Nathan Parch Community Development Administrator Present
Adam Hall Management Analyst Present
Jordan Lester Management Analyst/Deputy Village Clerk Present
II. Public Comment
There were no comments from the public.
III. Discussion Regarding The Adoption Of A Comprehensive Property Maintenance Code
Public Works Director David Mau began by providing an overview of the Village’s existing property maintenance provisions. He explained that the Village’s current provisions limit staff authority to address property conditions, as the Village is one of few communities that has not adopted a property maintenance code. Staff recommends the adoption of the International Code Council’s (ICC) 2015 International Property Maintenance Code, which would establish the legal framework for the governing and maintenance of existing properties in the community. Director Mau stated that the Maintenance Code would align with the Village’s previously-adopted ICC codes pertaining to building, mechanical, plumbing and fire regulations.
Trustees asked for further clarification of how the adoption of the Property Maintenance Code would address maintenance concerns. Director Mau responded that it is currently difficult for staff to enforce maintenance compliance, as the current Village Code does not provide staff with enforcement or regulatory mechanisms to require homeowners to complete obvious and necessary maintenance improvements. The Village Code includes various regulatory provisions but is less clear in matters related to building structures on private property. He explained that staff has been unable to correct substandard conditions on private property as a result and that the Village regularly receives residential complaints. The Property Maintenance Code would provide clear and specific property requirements with required improvement provisions. Village Manager Kiraly emphasized that Property Maintenance Code adoption is not intended to dictate how properties look but rather to ensure that homes are in compliance with safety regulations and standards.
The Trustees requested that staff work with the Village Attorney to prepare a property maintenance code adoption ordinance for presentation at an upcoming Village Board meeting.
IV. Discussion Regarding Regulation Of Gasoline Powered Leaf Blowers
Public Works Management Analyst Adam Hall began discussion of gasoline-powered leaf blower regulation. He stated that at the December 21, 2017 Village Board meeting, the Board requested that staff review the Village’s gasoline-powered leaf blower regulations and provide the Board with additional information. The Village first adopted gasoline-powered leaf blower regulations in 1998 that permit the use of gasoline blowers only between certain dates in the spring and autumn. In 2010, the Village conducted a comparative analysis and determined that the Village’s requirements were consistent or more stringent than that of other nearby municipalities. Management Analyst Hall provided the Board with considerations and potential impacts of adopting more stringent leaf blower regulations.
Trustees discussed potential options and did not ask staff to conduct additional research or take further action on this topic.
V. Discussion Of Proposed Amendments To The Village Of Glencoe Code Of Ordinances Concerning Solicitation, Secondhand Stores And Itinerant Merchants
Public Safety Deputy Chief Rich Weiner provided the Board with an update on draft amendments to the Village’s solicitation ordinance. At the January 18, 2018 Village Board meeting, staff brought an initial amendment proposal to the Board for consideration. After receiving feedback, members of the Public Safety Department worked with the Village Attorney and the Village Manager’s Office to refine proposed modifications. Deputy Chief Weiner stated that new amendments would only require youth organizations soliciting in the Village to provide the dates, names and locations instead of needing to undergo a background check. Additionally, youth would be permitted to solicit on their own behalf for services such as babysitting and lawn-mowing services without a permit. Village Attorney Steven Elrod stated that other communities currently have similar regulations.
Trustees asked how many solicitor permits are issued annually. Deputy Chief Weiner responded that Public Safety issues a large number of permits but that only a small percentage of solicitors physically pick up their permits. Village Manager Kiraly noted that the Village has seen a significant increase in commercial solicitors for a variety of services using high-pressure tactics, as well as an increased number of resident complaints, and the proposed modifications aim to reduce the likelihood of that occurring in the community.
Trustees asked staff to bring an amended ordinance to the Board at the April 19 Village Board meeting for consideration.
VI. Discussion And Review Of The Draft Strategic Work Plan
Assistant to the Village Manager Megan Hoffman shared with the Village Board updated information regarding the next stages in the Village’s strategic visioning process. She reported that after the Board’s developed four strategic goals at its February 1, 2018 Strategic Visioning Workshop meeting, staff embarked on a comprehensive effort to develop initiatives and action items based on the four goals. Spanning several weeks, 16 staff members collaborated in small groups to discuss the strategic goals, create initiatives and prioritize action items. She reported that staff is currently in the process of developing a set of key performance indicators as well to help gauge goal progress, which will be brought to the Board at a later date.
Trustees reviewed staff’s initiatives and goals and modified action item projected timelines. In addition, Village Board discussed the strategic vision statement. Trustee Miller questioned whether it is too specific. Trustee Mulvaney commented that one element that seems to be missing is social justice and reflected that the emphasis on people choosing to live, work and do business in Glencoe may encompass social justice. President Levin commented that the theme of social justice is implicit throughout the document and he did not feel that “social justice” needs to be articulated in the document, as the term may be interpreted differently by individual readers. The Board determined it was not necessary to amend the vision statement at this time.
Finally, Trustees asked how work plan items will be incorporated into the organization and when the overall strategic plan when be brought back to the Board. Village Manager Kiraly responded that once adopted, components of the plan will be incorporated into each staff member’s individual work plan. He shared that staff will use the feedback received that evening to make adjustments to the strategic plan and will present the final version to Trustees at the April 19 Village Board meeting for the Board’s consideration.
VII. Other Items For Discussion
There were no other items for discussion.
VIII. Adjourn
Trustee Miller, seconded by Trustee Vree, motioned to adjourn the meeting at 6:39 p.m. The motion was approved unanimously.
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