City of Elgin Committee of the Whole met March 7.
Here is the minutes provided by the Committee:
The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Absent: None.
Approval of Minutes:
Councilmember Shaw made a motion, seconded by Councilmember Martinez, to approve the minutes of the February 28, 2018, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Adoption of the 2018 Official Zoning Map:
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to move forward with the annual adoption and publication of an official zoning map for the City to meet the requirement of the State Statute. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Maintenance Agreement with Motorola Solutions Inc. to Support Intrado 911, Non-Emergency Phone Systems and Command Central Aware Services:
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to authorize the agreement with Motorola Solutions Inc. in the amount of $132,549 for the Intrado 911, nonemergency phone systems and Command Central Aware services in order to provide continued support for the Elgin emergency communications and backup dispatch center’s emergency 911, non-emergency phone systems and Command Central Aware service. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with Konica Minolta Business Solutions for Eight Digital Copiers:
Councilmember Dixon made a motion, seconded by Councilmember Shaw, to approve a contract with Konica Minolta Business Solutions in the amount of $62,602 for the lease of six black-and- white copiers and two color-multifunctional copiers in order to expedite services, increase efficiencies, and provide devices which are an essential component of the City’s efforts to create a sustainable records management program. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Purchase from SHI of Getac Tablet Personal Computers:
Councilmember Gavin made a motion, seconded by Councilmember Steffen, to authorize the purchase from SHI of Getac tablet personal computers in the amount of $26,852 in order to improve the efficiency and effectiveness of Fire department members by replacing outdated electronic technology to complete required reports. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Contract with Fire Recovery USA, LLC for the Recovery of Funds from Fire and Rescue Efforts:
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to award a contract to Fire Recovery USA, LLC for the recovery of funds from fire and rescue efforts which will continue the program for the deployment of certain emergency services within Elgin for assistance provided and/or rendered by the Fire department. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of 2018 Special Events Season:
There was discussion regarding the changes to International Fest (I-Fest), the events being held on the 4th of July, and rain insurance for the Civil War Reenactment.
Councilmember Gavin made a motion, seconded by Councilmember Powell, to provide direction to staff to continue planning and executing City special events during 2018 at an estimated net cost of $167,600 in order to offer quality of life amenities to the residents of Elgin through special events. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Consideration of Agreement with Galls, LLC for the Purchase of Ballistic Vests and Carriers:
Councilmember Gavin made a motion, seconded by Councilmember Martinez, to authorize the purchase of forty Armor Express custom ballistic vest packages from Galls, LLC in the amount of $35,980 per year in order to increase protection, usability and comfort for officers while maintaining a professional uniform appearance. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Announcements from Council:
None.
Announcements from Staff:
Molly Center, Management Analyst in the City Manager’s Office, announced upcoming city events.
Adjournment:
Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn and go into the Executive Session for the purpose of discussing the following matters. Upon a roll call vote: Yeas: Councilmembers Dixon, Dunne, Gavin, Martinez, Powell, Rauschenberger, Shaw, Steffen, and Mayor Kaptain. Nays: None.
Collective Bargaining Issues Or Deliberations Concerning Salary Schedules For One Or More Classes Of Employees -Exempt Under Section 120/2(C)(2) Of The Open Meetings Act
Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body - Exempt Under Section 120/2(c)(1) of the Open Meetings Act
The meeting adjourned at 6:15 p.m.
http://www.cityofelgin.org/ArchiveCenter/ViewFile/Item/5918
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