Village of Streamwood President and Board of Trustees met October 5.
Here is the minutes provided by the Board:
Call to Order:
President Roth called the meeting to order at 7:06 p.m.
Roll Call:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
Pledge of Allegiance:
President’s Report:
P-17-001 Streamwood Woman’s Club Check Presentation to Police Department (postponed to November 2, 2017 Board meeting)
President Roth invited everyone to participate in the Clean-Up Day at Phoenix Lake hosted by the Natural Resource Conservancy Commission on October 14, 2017 from 8 a.m. to 12 noon.
Village Manager’s Report:
Village Manager Sharon Caddigan stated that she, along with President Roth and Trustee Baumer, attended the annual Kiwanis Installation Banquet on October 3rd.
She noted that Village Hall will be closed on Monday, October 9 for an In-Service Training Day.
Ms. Caddigan and Fire Chief Clark announced that the Village’s ISO Fire Rating has been raised from 3 to 2 which will reflect well for insurance rates for residential and commercial customers who will likely see a reduction in insurance costs.
Approval of Agenda:
Request the Board approve the October 5, 2017 Agenda as presented. Trustee Cecille moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Agenda as presented.
Approval of the Minutes:
Request the Board approve the Minutes of the Regular Board Meeting of September 21, 2017 as presented. Trustee Carlson moved for approval. Trustee Harper seconded the motion. A voice vote approved the Minutes as presented.
Finance - Trustee Thon/Trustee Cecille
A-17-102 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $467,040.19 which represents the total of the schedule of bills dated October 5, 2017.
General Fund $ 172,585.91
Wetland Special Service Area 287.64
Capital Replacement Fund 14,681.07
Street Improvement Fund 70,328.78
Equipment Replacement Fund 126,218.00
Facilities Replacement Fund 19,734.62
Water and Sewer Fund 43,812.37
Golf Fund 19,391.80
Total $ 467,040.19
Trustee Thon moved for approval of the semi-monthly expenditures as presented. Trustee Cecille seconded the motion. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried.
Public Works - Trustee Baumer/Trustee Harper
A-17-103 Resolution – Lake Street Water Main Repair
Request the Board approve a Resolution entitled “A Resolution Accepting The Lowest Responsible Bid, Approving And Authorizing The Village President To Execute On Behalf Of The Village And Authorizing The Village Clerk To Attest To A Certain Contract With Ihc Construction Companies, Llc To Provide Water Main Repairs.” This Resolution authorizes a unit price contract for water main repairs for a cost not to exceed $85,900.00.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this repair is for a section of water main that broke during the summer in a wetland area south of Lake Street. The section was isolated and the repair is challenging as it required directional boring and needs to be accomplished without damaging the wetland. Six bids were submitted, with IHC Construction being the qualified low bid. Their references are favorable. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. Resolution 2017-49
A-17-104 Motion – Waive Competitive Bidding / Purchase of Fuel Management System / Accurate Tank Technologies Inc.
Request the Board approve a Motion to waive competitive bidding and authorize the purchase of a fuel management system.
This Motion waives competitive bidding and authorizes the purchase of a fuel management system from Accurate Tank Technologies for a price not to exceed $28,145.00.
Trustee Baumer presented the Motion and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated the fuel management system at Public Works and SW Oaks Golf Club is a planned replacement with funds available in FERF. The existing system was purchased in 1999 and the software upgraded in 2007. It requires manual tracking of fuel usage and corresponding vehicle mileage and hours. The new system will require the person obtaining fuel to enter mileage/hours at the terminal prior to dispensing fuel. The system is wireless and the information will automatically upload for processing. Additionally, the FuelMaster 3500 system has the ability to upgrade to “smart” vehicle technology in the future allowing the software to communicate with each vehicle’s onboard diagnostic computer to capture pertinent vehicle information. Accurate Tank is the only vendor in Northern Illinois who can install FuelMaster systems. Trustee Harper asked the cost for the “smart” module system. Mr. Mann stated is would be $300 per vehicle. Roll Call:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried.
A-17-105 Resolution – Approval of Contract for Pavement Restorative Seal / Corrective Asphalt Materials, LLC
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Village President To Execute On Behalf Of The Village And Authorizing The Village Clerk To Attest To A Certain Contract With Corrective Asphalt Materials, LLC.” This Resolution approves a contract with Corrective Asphalt Materials, LLC, Box 87129, 300 Daniel Boone Trail, South Roxana, Illinois, the only contractor licensed to apply CRF in the State of Illinois, to furnish and apply CRF Restorative Seal on various streets in the Village at an estimated cost of $60,000.
Trustee Baumer presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated the Village uses CRF to extend the life of asphalt pavement for additional 3-5 years, and has been doing so for the past 9 years. Corrective Asphalt is the sole contractor for this product in Illinois. The cost increased from last year by one cent per square yard. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. Resolution 2017-50
Community Affairs - Trustee Harper/Trustee Baumer
I-17-001 Information Item – MedicAlert Registration Program – October 7 – 9:00 am – 12:00 pm – Police Dept.
The Village of Streamwood has partnered with MedicAlert Foundation to offer free services aimed at protecting community members with dementia and autism who are at-risk for wandering emergencies. This program would also service those that have medical conditions that a first-responder should be made aware.
The Police Department will be hosting a registration event on Saturday, October 7, 2017 from 9:00 am until 12:00 noon. However, caregivers may register for this free service at any time by contacting the Police Department.
Public Safety - Trustee Cecille/Trustee Thon
A-17-106 Resolution – Cardiac Monitor Purchase / Fire Department
Request the Board approve a Resolution entitled “A Resolution Accepting The Lowest Bid, Approving The Purchase Of Six (6) Cardiac Monitors / Defibrillators And Authorizing Six (6) Surplus Cardiac Monitors / Defibrillators As Trade-In.” This Resolution authorizes the disposal of six surplus cardiac monitors / defibrillators as trade-in and the purchase of six cardiac monitors / defibrillators from Zoll Medical at a total cost of $195,911.07. Funds for this purchase were budgeted in the 2017 Facilities and Equipment Replacement Fund (FERF).
Trustee Cecille presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Fire Chief Chris Clark stated the current equipment has reached the end of useful life (10 years) and this is a planned replacement with funds available in FERF. These monitors are carried on all six ALS-equipped apparatus. Two proposals were received; only one met the specifications. The old equipment will be traded-in toward this purchase. Trustee Baumer asked about the FERF funds anticipated for this purchase. Chief Clark stated the cost is approximately $15,000 less than budgeted. Roll Call:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. Resolution 2017-51
I-17-002 Information Item – Fire Department Open House – October 7, 11:00 am – 2:00 pm – Station #31
The Streamwood Fire Department will host its annual Fire Prevention Open House Saturday, October 7. The event will be held at Fire Station #31, 1204 S. Park Ave. from 11:00 am to 2:00 pm. In addition to equipment and firehouse tours, there will be safety displays and demonstrations geared toward both children and adults. There will also be a side-by-side demonstration showing the effects of a fire on a room and its contents with and without automatic fire sprinklers.
Community Development – Trustee Carlson/Trustee Schmidt
A-17-107 Ordinance – Special Use with Variations – Telecommunications Facility in a C1 Commercial District / 20 N. Bartlett
Request the Board approve an Ordinance entitled “An Ordinance Granting A Special Use Permit With Variations To Allow For The Construction And Oepration Of A Commercial Communication Monopole In A C-1 Limited Commercial And Office District, 20 North Bartlett Road.” This Ordinance grants a special use with variations for the construction of a 100 foot monopole with security fencing in a C1 Commercial District.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated this is a vacant parcel just north of the strip shopping center, with Cook County Forest Preserve property to the north and west. The petitioner is requesting a 100 ft. monopole cell tower, similar to those at the Streamwood Public Works facility and Police Department. There are maps that show a “dead zone” for cell service in the area of the forest preserves extending to the Route 59 corridor, and this cell tower would provide service coverage. The Planning and Zoning Board heard this petition, and there was discussion regarding the proposed fence for the site. The petitioner agreed to a 7-foot board-on-board fence, placed three feet in front of a 6-foot chain link with barbed wire on top, to better screen and protect the enclosure. The tower design minimizes the ability to climb the base, and the equipment cabinet will have an alarm system. The PZB recommended favorably for this request with the following conditions:
1. If the private use is discontinued or inactive for a period of six months, the Special Use and variations will be void and all equipment must be removed and the property returned to its original condition;
2. If any electrical interference to property owners within the vicinity is found to be caused by the communication tower, it must be corrected within a thirty (30) day period or the Special Use and variations will be void;
3. Modify the plans for the installation of an asphalt driveway instead of a gravel driveway shown on the plans; and
4. Modify the plans for the installation of a seven (7) foot board-on-board fence with landscaping along the east and north elevations of the facility to ensure adequate buffering.
Staff concurs with this recommendation and conditions.
Robert Stapleton, National Wireless Ventures, agent for AT&T Mobility, was present for questions. Trustee Carlson confirmed the double fencing for the site. Trustee Cecille asked if they purchased or are leasing the property. Mr. Stapleton stated they have a long term lease – a five-year term with four renewals for a total of 25 years. Trustee Harper asked if the remainder of the lot is buildable with the tower at the rear. Mr. Peterson stated it is, and could also be combined with the shopping center property to the south if so desired. Mr. Stapleton noted they will be seeking Cook County approval for the curb cut for the driveway from Bartlett Road.
Legislative – Trustee Schmidt/Trustee Carlson
A-17-108 Resolution – 6B Property Tax Incentive Application / RELP Streamwood, LLC
Request the Board approve a Resolution entitled “Resolution Determining The Appropriateness For Approval Of Class 6b Status For Certain Real Estate Owned By Relp Streamwood, Llc, At 10 Falcon Court, In The Village Of Streamwood, Illinois.” This Resolution approves a new request for a Class 6B for an industrial facility at 10 Falcon Court.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Finance Director Josh Peacock stated RELP is a division of OPUS Development who developed the property at 10 Falcon Court with a 423,726 warehouse/distribution facility. Their plan is to lease this facility for industrial use potentially bringing 50-200 employees to this space. The Class 6B support from the Village allows RELP to apply to Cook County for reduced property tax rate for a 12- year period, and is renewable with the Village’s continued support. Brian Liston, attorney for RELP, was present for questions. Roll Call:
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Motion carried. Resolution 2017-52
A-17-109 Resolution – 6B Property Tax Incentive Renewal Application / VASTU Chicago, LLC
Request the Board approve a Resolution entitled “A Resolution Determining The Appropriateness For Renewal Of Class 6b Status For Certain Real Estate Owned By Vastu Chicago, Llc, 1111 East Lake Street, In The Village Of Streamwood, Illinois.” This Resolution approves a renewal of an existing Class 6B to permit the continued operations of an industrial use (Chetak Foods).
Trustee Schmidt presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Finance Director Josh Peacock stated Chetak Chicago, LLC provides transportation, warehouse and distribution of imported ethnic food products. They have been in Streamwood for 10 years and have 22 full-time employees. They have been expanding due to increased demand and have recently increased their refrigeration storage capacity. This expansion will likely lead to additional employment opportunities as well. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried. Resolution 2017-53
Public Comments:
SHS Student Al Ramirez asked about the Golf Fund expenditure. President Roth informed him the Village owns Streamwood Oaks Golf Course and Finance Director Peacock noted the expenditures are relative to the day-to-day maintenance and operation of the course, which also serves as an area-wide detention area.
Adjournment:
Trustee Baumer moved to adjourn. Trustee Cecille seconded the motion. A voice vote approved the motion. The Village Board adjourned their meeting at 7:56 p.m.
http://www.streamwood.org/getattachment/3bbd31cb-701b-43f6-8cee-e35949e2072f/100517.aspx
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