Village President and Board of Trustees met July 6.
Here is the minutes provided by the Board:
Call to Order:
President Roth called the meeting to order at 7:03 p.m.
Roll Call:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
Pledge of Allegiance:
President’s Report:
Village Manager’s Report:
Village Manager Sharon Caddigan reported there were many positive comments from residents regarding the 4th of July fireworks display.
She also noted the state’s overriding the governor’s veto to pass a budget.
Approval of Agenda:
Request the Board approve the July 6, 2017 Agenda as presented. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Agenda as presented.
Approval of the Minutes:
Request the Board approve the Minutes of the Regular Board Meeting of Thursday, June 15, 2017 as presented. Trustee Carlson moved for approval. Trustee Harper seconded the motion. A voice vote approved the Minutes as presented.
Community Development – Trustee Carlson/Trustee Schmidt
A-17-074 Resolution – Toyota Final Plat, Engineering and Landscaping Plan
Request the Board approve a Resolution entitled “A Resolution Approving Final Plat, Engineering And Landscaping Plan Approval For The Property Commonly Known As Toyota Phase Ii – Rle Subdivision.” This Resolution approves the final plat, engineering and landscaping for Phase II of the Toyota development.
Trustee Carlson presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Community Development Director John Peterson noted the Plan Commission heard this request in January 2015. The petitioner subsequently acquired an adjacent lot east of this property (in Bartlett), and re-engineered the site so the required detention would be on the Bartlett parcel and the Streamwood lot would be for additional parking for the existing dealership. All necessary agencies have approved the Phase II plat; Mike Anderson, representing RLE Enterprises, stated they are ready to proceed. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried. Resolution 2017-38
A-17-075 Ordinance – Approval of Special Use for Sale of Alcoholic Beverages / 43 S. Sutton Road / Kenkou Sushi Bar & Fusion
Request the Board approve an Ordinance entitled “An Ordinance Granting A Special Use Permit To Allow For The Operation Of A Restaurant With The Service Of Alcoholic Beverages In A C-2 Pud Commercial District, 43 S. Sutton Road.” This Ordinance approves a Special Use Permit to allow the operation of a restaurant with the service of alcoholic beverages, 43 S. Sutton Road, Kenkou Sushi Bar & Fusion.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated there are new owners purchasing an existing restaurant and they are seeking a special use for alcohol service at the restaurant. The Planning and Zoning Board heard this petition, and has recommended in favor; staff concurs.
A-17-076 Ordinance – Approval of Variation to Village Code / 413 Cahill Road
Request the Board approve an Ordinance entitled “An Ordinance Granting A Variation To Title 11, Section 11-4-4(D)(3) Of The Village Code Permitting The Construction Of A 624 Square Foot Garage In An R-3 Residential District, 413 Cahill Road.” This Ordinance approves a Variance to Title 11, Section 11-4-4(D)(3) of the Village Code permitting the construction of a 624 square foot garage in an R-3 Residential District.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson reviewed the request for the variation allowing a garage larger than permitted by Village Code. Mr. Peterson also noted the home on the property is uninhabitable, the water has been off since 2011, and building permits for repairs have been issued, renewed and will be expiring later this month. The petitioner’s original request was for a garage of 648 square feet (Code allows 600 square feet), and was modified during the Planning and Zoning Board public hearing. The PZB also requested the petitioner lower the roof line so any garage is not higher than the house, and he agreed to this as well. The PZB recommended other options for storage, i.e., a shed, rather than the oversized garage, and also expressed grave concerns regarding construction of a new garage without the house being in habitable condition. The PZB voted against this variation; staff concurs and cannot recommend in favor of this variation.
Trustee Carlson asked about the size of the home. Mr. Peterson stated it is a ranch home, approximately 1,200 square feet, with an attached one car garage which is to be converted to living space when the new garage is constructed. Trustee Cecille stated many other homeowners have requested oversized garages and have been denied; he is concerned for setting a bad precedent if this size garage is allowed. Trustee Harper confirmed the petitioner rejected the suggestion of a 22x27 foot garage, and also that the existing driveway to the attached one car garage would be removed upon conversion to living space. Trustee Harper asked about the drawing indicating two service doors on the new garage; Mr. Lobano stated he is still working on the exact plans and would likely only need one door.
Petitioner Scott Lobano stated he has contracted with a professional company to complete the necessary repairs in the crawl space of the home which should then allow for the remaining work to be completed to bring the home to habitable status. He stated he doesn’t want a shed as the property is uneven and “wet” in the rear and the shed would need to be in the center of the yard. Trustee Cecille asked Mr. Peterson about the current condition of the home. Mr. Peterson stated the kitchen floor has been removed, gravel removed from the crawl space, ongoing water issues in the crawl space and fixtures removed. There is no gas/heat and the water has been off since 2011.
Public Safety - Trustee Cecille/Trustee Thon
A-17-077 Resolution – Approval of Labor Agreement / Metropolitan Alliance of Police, Chapter #216
Request the Board approve a Resolution entitled “A Resolution Authorizing The Village President To Execute On Behalf Of The Village Of Streamwood, And Authorizing The Village Clerk To Attest To, A Labor Agreement With The Metropolitan Alliance Of Police, Streamwood Police Chapter #216 (Police Department Sworn). This Resolution approves a three-year collective bargaining agreement with the Metropolitan Alliance of Police, Chapter 216, for the period beginning January 1, 2016 through December 31, 2018.
Trustee Cecille presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Village Manager Sharon Caddigan stated there have been periodic ongoing negotiations for this contract. The agreement includes modifications to compensation (2.5% annual), sick leave and evaluation process. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. Resolution 2017-39
Finance - Trustee Thon/Trustee Cecille
A-17-078 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $540,215.80 which represents the total of the schedule of bills dated July 6, 2017.
General Fund $ 99,333.95
Wetland Special Service Area 21,055.62
Street Improvement Fund 264,734.11
Equipment Replacement Fund 450.00
Facilities Replacement Fund 101,502.64
Water and Sewer Fund 31,750.15
Golf Fund 13,480.01
Police Pension Fund 7,209.32
Firefighters Pension Fund 700.00
Total $ 540,215.80
Trustee Thon moved for approval of the semi-monthly expenditures as presented. Trustee Carlson seconded the motion. Roll Call:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried.
Legislative – Trustee Schmidt/Trustee Carlson
I-17-001 Information Item – Summer Celebration
The premier event of the summer – Summer Celebration – will be held Friday, July 28 through Sunday, July 30 at Hoosier Grove Park. Join your friends, family and neighbors for “Movie Magic.” The festival starts on Friday, July 28 at 5:00 pm. Enjoy delicious food, listen to great live music, participate in contests and games and take a spin on the carnival rides. On Saturday, our annual parade begins at 10:30 am, stepping off from Streamwood Boulevard and Bartlett Road. Over 100 units will be in this year’s parade. Sunday starts out with a golf outing at Streamwood Oaks Golf Club at 7:30 am. The festival ends on Sunday, July 30, at 8:00 pm. Parking is restricted at Hoosier Grove, but free shuttle buses are available from Village Hall, Park Place and Hanover-Countryside Elementary School. Volunteers are always welcome and it is a great way to show your community spirit. Please contact the Mayor’s Office for volunteer opportunities.
Public Works - Trustee Baumer/Trustee Harper
A-17-079 Resolution – Sewer Pipe Lining
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Village President To Execute On Behalf Of The Village And Authorizing The Village Clerk To Attest To A Certain Contract With Benchmark Construction Co. Inc.” This Resolution approves the low bid and authorizes the Village to enter into a unit price contract with Benchmark Construction Co. Inc. for sewer pipe lining at an estimated cost of $527,150.00. The estimate is based on agreed unit prices; the actual cost is determined by the measured quantity of work completed.
Trustee Baumer presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated various sections of storm and sanitary sewer pipes in the Village need to be rehabilitated (lined). These pipes vary in size from 8 inch to 24 inch, and are in deep, congested areas and often under the pavement. Lining is cost effective and little restoration to surrounding areas is needed. It also helps the Village meet the MWRD requirements for inflow and infiltration control. Seven bids were received, with Benchmark being the low qualified bidder. While a new vendor to Streamwood, other area agencies have provided favorable references. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. Resolution 2017-40
Community Affairs - Trustee Harper/Trustee Baumer
A-17-070 Ordinance – JAWA Delegates
Request the Board approve an Ordinance entitled “An Ordinance Designating A Director And Alternate Director For The Village Of Streamwood For The Board Of Directors Of The Northwest Suburban Joint Action Water Agency.” This Ordinance approves the designation of representatives to the Joint Action Water Agency (JAWA).
Trustee Harper presented the Ordinance for second reading and moved for approval. Trustee Cecille seconded the motion. Roll Call:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. Ordinance 2017-17
Public Comments:
Adjournment:
Trustee Cecille moved to adjourn to Closed Session to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees per 5ILCS 120/(c)(2). Trustee Harper seconded the motion. Roll Call:
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Motion carried. The Village Board adjourned their meeting to Closed Session at 7:45 p.m.
http://www.streamwood.org/getattachment/23966d9f-57fc-46be-af71-5e5d6c8c01b8/070617.aspx
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