Wilmette trustees gather for regular board meeting

By Lhalie Castillo

Aug 26, 2016

The Village of Wilmette board of trustees met at 7:30 p.m. Tuesday, Aug. 23.

The Willamette Village Board is the legislative and policy-making body of the village, and includes the village president and six trustees. The president and trustees are elected at-large and serve staggered four-year terms. Members meet at 7:30 p.m. on the second and fourth Tuesday of each month at Village Hall, 1200 Wilmette Ave.

Here are the meeting minutes as provided by the Village of Wilmette board of trustees:

Tuesday, August 23, 2016 7:30 p.m.

1.0 ROLL CALL

2.0 PUBLIC COMMENT

3.0 CONSENT

AGENDA (The matters listed for consideration on the Consent Agenda are items of routine business, land use items coming to the Village Board with a positive recommendation from a hearing body, and other items that appear to have the unanimous support of the Board of Trustees. The Village President will inquire if any member of the Board or member of the public wishes to discuss any item on the Consent Agenda. If such a request is made, the matter will be removed from the Consent Agenda and will be taken up by the Village Board in the order shown. Thereafter, the Village President will request a motion and second for passage of all remaining items listed. The resulting roll call vote on the Consent Agenda will be applicable to each remaining agenda item. Any item removed from the Consent Agenda is subject to a five-minute time limit). Any agenda item beginning with a 3 is on the Consent Agenda.

3.1 Approval of minutes of the Regular Board meeting held July 26, 2016.

LAND USE COMMITTEE CONSENT AGENDA

3.2 Presentation of minutes of the Appearance Review Commission meeting held July 11, 2016.

3.3 Presentation of minutes of the Land Use Committee meeting held April 14, 2016.

1200 Wilmette Avenue WILMETTE, ILLINOIS 60091-0040

AGENDA FOR THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES

Village Board Council Chambers

3.4 Approval of Temporary Use Permit #2016-TU-15 to locate a construction trailer at 1020 Michigan Avenue from September 1, 2016 through February 2018.

3.5 Approval of Temporary Use Permit #2016-TU-16 to locate a construction trailer at 500 Sheridan Road from August 1, 2016 through November 2018.

3.6 Approval of Temporary Use Permit #2016-TU-20 to permit two food trucks in conjunction with a triathlon at Gillson Park on Sunday, September 18, 2016.

3.7 Adoption of Ordinance #2016-O-42 regarding a revised request for a 162.5

square foot (2.6%) total floor area variation and a 5.0’ side yard air conditioner setback variation to permit the construction of a two-story addition at 1530 Greenwood Avenue in accordance with the plans as amended.

3.8 Adoption of Ordinance #2016-O-43 regarding the revised request for a 6.08’

front yard setback variation, a 2.12’ side yard setback variation, a 1.62’ combined side yard setback variation, a 39.62 square foot (1.51%) front yard impervious surface coverage variation, and a variation to permit parking spaces in a required front yard to permit the construction of one- story additions, a front porch and a front yard parking space at 3219 Illinois Road in accordance with the plans as revised.

3.9 Adoption of Ordinance #2016-O-39 regarding a request for a modification of a special use (Primary Educational Facility), a special use to allow two accessory structures exceeding 200 square feet in area, a variation to expand a legal non-conforming structure, a 1,449.48 square foot (17.47%) front yard impervious surface coverage variation, a 2,422.49 square foot (48.1%) side yard adjoining a street impervious surface coverage variation, an 814.24 square foot (5.63%) combined side yard impervious surface coverage variation, an 85.52 square foot (0.39%) rear yard pavement impervious surface coverage variation, an 11.0’ side yard adjoining a street sport court (synthetic turf playfield) setback variation, an 8.83’ interior side yard sport court (synthetic turf playfield) setback variation, a 3.75’ refuse storage area side yard setback variation, a 4’ fence height variation and a 1.5’ fence height variation to permit site improvements. The use shall run with the use at 201 Sheridan Road in accordance with the plans submitted.

3.10 Appearance Review Commission Report, Case #2016-AR-26, 535 Green Bay Road, The Backyard Barbecue Store regarding a request for a sign variation to display a wall sign not fronting a public street.

3.11 Appearance Review Commission Report, Case #2016-AR-17, 201 Sheridan Road, Baker Demonstration School regarding a request for a variation to display more than one sign per frontage and a 20 square foot sign area variation.

3.12 Zoning Board of Appeals Report, Case #2016-Z-17, 744 Sheridan Road regarding a revised request for a 2.93’ side yard setback variation and a 507.96 square foot (3.65%) total floor area variation to permit the construction of a one-and-one-half-story addition on the legal non- conforming structure in accordance with the plans submitted; adoption of Ordinance #2016-O-44.

3.13 Zoning Board of Appeals Report, Case #2016-Z-29, 1000 Michigan Avenue regarding a request for a 6.5’ side yard air conditioner setback variation and an 11.5’ side yard swimming pool equipment setback variation to permit the installation of a third ventilation unit and swimming pool equipment in accordance with the plans submitted; adoption of Ordinance #2016-O-45.

3.14 Zoning Board of Appeals Report, Case #2016-Z-30, 327 3rd Street regarding a request for a special use to allow the expansion of an existing townhouse and an 8.58’ accessory structure separation variation to permit the construction of a detached pergola in accordance with the plans submitted. The use shall run with the use; adoption of Ordinance #2016-O- 46.

3.15 Zoning Board of Appeals Report, Case #2016-Z-31, 3520 Lake Avenue regarding request for an amendment to the existing special use to allow a personal service use on the second floor in accordance with the plans submitted. The use is to run with the use; adoption of Ordinance #2016-O- 47.

3.16 Zoning Board of Appeals Report, Case #2016-Z-32, 233 Lockerbie Lane regarding a request for a 2.0’ fence height variation and a fence openness variation to permit the replacement of a 6.0’ tall solid fence in the front yard and side yard adjoining a street in accordance with the plans submitted; adoption of Ordinance #2016-O-48.

3.17 Zoning Board of Appeals Report, Case #2016-Z-33, 1359 Ashland Avenue regarding a request for a 136.87 square foot (1.5%) total floor area variation and a 161.35 square foot (8.84%) rear yard total impervious surface coverage variation to allow the construction of a detached two-car garage on the legal non-conforming structure in accordance with the plans submitted; adoption of Ordinance #2016-O-49.

3.18 Zoning Board of Appeals Report, Case #2016-Z-34, 803 Lake Avenue regarding a request for a 118.76 square foot (0.83%) total floor area variation and a 20.62’ rear yard setback variation to permit the construction of an attached two-car garage and mudroom on the legal non-conforming structure in accordance with the plans submitted; adoption of Ordinance #2016-O-50.

3.19 Zoning Board of Appeals Report, Case #2016-Z-35, 108 3rd Street regarding a request for a 55.7 square foot (5.07%) rear yard structure impervious surface coverage variation to allow the construction of a detached two-car garage in accordance with the plans submitted; adoption of Ordinance #2016-O-51.

3.20 Zoning Board of Appeals Report, Case #2016-Z-36, 1162 Wilmette Avenue regarding a request for a special use for a limited service restaurant (Torino Ramen) in accordance with the plans submitted. The use shall run with the use; adoption of Ordinance #2016-O-52.

3.21 REMOVE FROM TABLE - Zoning Board of Appeals Report, Case

#2015-Z-32, 701 Laurel Avenue regarding a request for a 6.3’ side yard adjoining a street parking setback variation to permit a parking pad in accordance with the plans submitted - REQUEST TO TABLE TO SEPTEMBER 27, 2016 REGULAR VILLAGE BOARD MEETING.

3.22 REMOVE FROM TABLE - Zoning Board of Appeals Report, Case

#2016-Z-26, 1809 Wilmette Avenue regarding a request for a 54.02 square foot (0.87%) total floor area variation, a 1.1’ side yard garage setback variation, a 5.0’ rear yard parking pad setback variation, a 2.0’ parking space depth variation, a 52.46 square foot (4.22%) rear yard total impervious surface coverage variation, and a 45.62 square foot (3.67%) rear yard structure impervious surface coverage variation to permit the retention of a detached two-car garage and parking pad in accordance with the plans submitted – REQUEST TO TABLE TO SEPTEMBER 27, 2016 REGULAR VILLAGE BOARD MEETING.

FINANCE COMMITTEE CONSENT AGENDA

3.23 Presentation of the July 2016 Monthly Financial Report.

3.24 Approval of July 2016 Disbursement Report.

ADMINISTRATION COMMITTEE CONSENT AGENDA

3.25 Presentation of minutes of the Historic Preservation Commission

meeting held April 6, 2016.

3.26 Historic Preservation Commission Report, Case #2016-HPC-01, 922 Forest Avenue, The Brooks House regarding a request for a Certificate of Appropriateness for removal and replacement of a one-story enclosed sunroom porch on the local landmark structure.

3.27 Historic Preservation Commission Report, Case #2016-HPC-02, 823 15th Street, The Rau House regarding a request for a Certificate of Appropriateness for selective window replacement on the local landmark structure.

3.28 Notice of vacancy on the Zoning Board of Appeals due to the resignation

of William Merci.

3.29 Notice of vacancy on the Environmental and Energy Commission due to

the term expiration of Arthur Haut.

3.30 Recommendation of appointment of Michael Robke to the Zoning Board of Appeals from August 23, 2016 to August 23, 2021 - Waiver of rules; Appointment of Michael Robke to the Zoning Board of Appeals from August 23, 2016 to August 23, 2021.

MUNICIPAL

SERVICES

COMMITTEE

CONSENT

AGENDA

3.31 Approval of one-year contract extension at a rate of $450 per truckload with

KLF Trucking Inc., Markham, IL for hauling spoil and debris.

3.32 Approval of contract in the amount of $31,626 with F.J. Kerrigan

Plumbing Co. Inc., Wilmette, IL for emergency sewer main repair.

3.33 Approval of contract in the amount of $133,447 with Prinoth Ltd., Granby, Quebec Canada for purchase of one sidewalk snowplow machine.

3.34 Approval of two-year contract extension with Northern Weathermakers

HVAC Inc., Northbrook, IL for preventative maintenance services of HVAC equipment for all Village facilities except for the C.P. Dubbs Water Plant and Stormwater Pumping Station.

3.35 Approval of contract in the amount not to exceed $102,400 with RJN Group,

Wheaton, IL for sanitary sewer evaluation services in the Princeton basin.

PUBLIC

SAFETY

COMMITTEE

CONSENT

AGENDA

3.36 Approval of contract extension in the amount of $67,940 with J.G.

Uniform, Chicago, IL to supply uniform equipment for the Police and Fire Departments.

3.37 Approval of three year contract extension with Northshore Towing,

Evanston, IL to supply towing services for the Police and Public Works Departments.

JUDICIARY

COMMITTEE

CONSENT

AGENDA

3.38 Adoption of Ordinance #2016-O-41 amending the conditions of Class T

liquor licenses (Wilmette Theater).

3.39 Application of Torino Ramen for a Class A Liquor License- Referral to

Judiciary Committee.

4.0 REPORTS OF OFFICERS:

4.1 Announcement of designation of Charles Hutchinson as Chair of the

Historic Preservation Commission.

4.2 Request for an Executive Session to discuss the sale or lease of real estate pursuant to Section 2 (c) (6) and possible litigation pursuant to Section 2 (c) (11) of the Illinois Open Meetings Act.

5.0 REPORT OF LIQUOR

CONTROL

COMMISSIONER:

6.0 STANDING COMMITTEE REPORTS:

6.1 LAND USE STANDING COMMITTEE REPORT

All items listed on the Consent Agenda

6.2 FINANCE

STANDING

COMMITTEE

REPORT All items listed on the Consent Agenda

6.3 ADMINISTRATION STANDING COMMITTEE REPORT All items listed on the Consent Agenda

6.4 MUNICIPAL